Catering FAQ


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Menu FAQs: 

For details regarding the menu options, please visit the menu page

Q) Are there any guidelines for selecting our menu?

A) Please see our extensive menu to make your selections. We would be happy to work with you and our Executive Chef to customize a menu to your specifications. We also accommodate special dietary needs such as Gluten Free, Vegan, and Vegetarian upon request. Our Executive Chef & Sous Chef had also created many ethnic menus for special events.

Q) Can I bring in my own food in addition to ordering from UMD Catering?

A) It is UMD Catering Services Policy that for the protection of students, staff, and the public attending a meeting, meal, conference or special event, all food will be provided by UMD Dining Service. The Catering Department will be unable to assist any department or organization that wishes to use food items from other sources.

Q) Can leftover food be taken from the event?

A) Health Department regulations do not permit taking left over food from any event. Any leftover food is the property of UMD Dining Service.

Q) We are planning on serving alcohol at our reception. Does Catering have the ability to serve alcohol & will there be any extra charges for that?

A) UMD Kirby Student Center does hold an alcohol license that allows UMD Catering Services to serve alcohol at approved events. At the time you make your reservation with Kirby Student Center, they will inform you of the policies pertaining to serving alcohol at your event. 

Please see alcohol policy in our guidelines for more information. 

Equipment Rental FAQs:

Please click here to view our equipment rental page.

Q) Does catering provide glasses, plates, and silverware or is there an extra cost for place settings?

A) Most of our menus come with eco disposable paper products and some of our buffets and come with light weigh dishes. Place see individual menus for more information. Light weight and china place settings are available for an extra fee on some menus.

Q) Does catering provide the linens?

A) Most of our buffet lunches and dinners come with clothed and skirted buffet tables. Served luncheons and dinners also do include clothed guest tables. For breaks and other events table cloths are available for rent.

Q) Does catering provide centerpieces?

A) UMD Catering has many centerpiece items that you are welcome to work into your decorating theme. Items such as, mirrored tiles, hurricane lamps, rose bowls, tall vases, mason jars, brandy snifters, are yours to use at no extra cost (provided the items are currently in stock). 

*Votive candles are available to you at $1.00 each.

Reservation FAQs:

Click here to book UMD Catering. 

Q) When are guest counts due?

A) A two weeks notice on a luncheon, dinner, and reception information is required. Advanced notification of at least three weeks for any event of fifty or more guests is required. If a shorter notice is given we will do our best to accommodate you, but your menu selections may be limited and additional service fees will be incurred. 

Q) What is the process to book a meeting or event space in Kirby Student Center?

A) To reserve a meeting space in the Kirby Student Center, please contact the Assistant Director for Events & Conferences at 218-726-7166 or Kirby@d.umn.edu. Once the date and venue have been secured, a Facility Use Agreement will be drafted that outlines the details of the event, guidelines, and estimated costs. A copy of the guests Certificate of Liability Insurance is required as is a down payment. 

Q.) What is the process to book a meeting or event space outside of Kirby Student Center?

A) Contact Facilities Management Events office at 218-726-8865 or email them at fmevents@d.umn.edu.

Q). How many guests does each of your meeting spaces accommodate?

A) Kirby Student Center offers meeting spaces that accommodate 2 to 320 guests. The seating capacity of each of our venues can be found here.

Visit Kirby Student Center for more venue details. 

Wedding

Q) Are there any guidelines for selecting our menu?

A) Selections from our extensive menu for tiered wedding buffet dinners or our plated served meals are available for your wedding, along with many appetizers selections. We would be happy to work with you and our Executive Chef to customize a menu to your specifications. We also accommodate special dietary needs such as Gluten Free, Vegan, and Vegetarian upon request.

Explore the wedding menu options here!

Q) Can we select our own baker for the wedding cake?

A) Yes, provided that the cake comes from a certified, commercial kitchen. Our bakery can also work with you to provide an assortment of cupcakes or we can order in sheet cakes for you.

Q) Is there an extra fee for cake-cutting?

A) There are no extra fees for having catering staff members cut and serve your cake & we will provide disposable plates for your cake.

*Your welcome to assign someone in your party to serve if you wish.

Q) Is there a deposit required when booking a wedding with UMD Catering Services?

A) We do require a deposit/down payment of $1,000.00 at the time of booking to hold your date.

Be sure to review our wedding page for details about your special day! 

Payment

Q) What information do you need for payment for our catering order?

A) UMD departments would need to provide your UMD EFS String account number for billing. For external customers we would need your mailing address for billing.

Q) Can we pay with a credit card?

A) When you receive your invoiced billing from the University, there are directions how to go online and pay your bill with a credit card.

Q) Are there any other hidden costs?

A) Other than the 10.625% sales tax, no! There are no gratuities accepted and other than the alcohol service fee mentioned above, your menu price includes everything else! (Any gratuities collected are put into a Dining/Catering Services scholarship fund for our wonderful student staff). 

**Be sure to check with Kirby Student Center Reservations on any other fees related to booking the facility.