Expectations of the Primary Cooperating Site Supervisor

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Expectations of the Primary Cooperating Administrator  Site Supervisor

 

The responsibilities listed below are those expected of primary cooperating administrators across all program areas in the Department of Education.  Program areas may also provide guidelines to primary cooperating administrators that are specific to the needs of the particular content or licensure area.

All mid-term and final evaluation forms, and honorarium forms can be found in the educational administrative intern’s file folder.

It is the intern’s responsibility to arrange a meeting with you before his/her first day.

Orient the intern to the district

• Culture of the schools, faculty, and district
• Layout of the school facilities in context within the district sites
• Organization of district programs
• School and district policies, handbooks, and guidelines
• Use of computer systems, student records and attendance systems, and other relevant technology district-wide
• Staff responsibilities at the district level
• Support services, including social emotional supports, food services, transportation system, and custodial/maintenance operations
• School schedules
• District calendar
• Nature of student population
• Safety issues and procedures, including district crisis plans
• Partnerships and special projects unique to the district
• District’s view on global competitiveness and its role in preparing global students

Orient the intern to the school

• Physical site and layout
• Nature of student population
• Norms and rules
• Daily routines and special events
• Classroom and building management policies
• Curricular goals, materials, and assessment results from previous year
• Use of texts, technology, curricula materials
• Share your personal style for management and why it works
• Management approaches
• Evaluation procedures
• Instructional support services and health care procedures
• School’s focus on transition to other levels of education
• School’s goals in preparing students to be competitive in global economy

Plan with the intern for the internship experience

• Determine long range plans and schedule for increased administrative responsibilities
• Clarify planning expectations and procedures
• Determine specific administrative responsibilities including what competency areas the intern will take on first, second, etc.
• Determine which duties of the Primary Cooperating Administrator will be assigned
• During the first few weeks involve the intern in general school and/or district duties
• Introduce the intern to appropriate staff and students as soon as possible
• Schedule regular conference times with the intern
• Make arrangements for supervisory observations and feedback
• Identify additional responsibilities within the school program

Review and provide feedback about project and duty plans prior to implementation

• Help the administrative intern clarify and think through their duties and projects
• Help the administrative intern avoid pitfalls of poorly planned projects
• Help the administrative intern reflect on goals and expectations
• Check administrative intern’s plans on a daily/weekly basis

Observe intern experience on a regular basis and provide feedback

• Meet with the intern prior to the observation to discuss the projects
• Provide descriptions that permit the intern to reflect on his/her performance and improve upon it
• Observe the intern regularly (both formally scheduled observations as well as informal observations)
• Provide regular, informal feedback in written and oral form
• Help the intern develop goals and strategies based on the feedback

Evaluate the performance of the intern

• Help the intern understand the Minnesota Standards of Effective Practice for Administrators
• Conduct weekly conference in which the intern’s performance is reviewed and evaluated in terms of the standards
• Complete the mid-term evaluation form which is on line.  Discuss the evaluation with the intern and the University supervisor, as well as the mentor for the secondary placement.
• Request or attend intern case conferences when necessary
• Write a letter of recommendation for the intern’s credential file when requested by the intern
• Complete final evaluation form.