Procedures Dealing with an Administrative Internship Experiencing Problems

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Procedure for Dealing with Administrative Interns Experiencing Problems

Difficulties during the internship experience may arise.  Some difficulties may be easily resolved while others may be of a more serious nature.  The University will respect the Primary cooperating supervisor's wishes whether or not the intern continues in their school district.  Whatever any member of the team (Primary cooperating supervisor, the intern, the secondary site Mentor, and/or the university supervisor) considers a situation to be more problematic than can be resolved through the normal conferencing process, it needs to be brought to the attention of the team. A special conference will be held to discuss the situation and to develop a plan of  action.

Procedures for Dealing with an Intern Experiencing Problems

1. UMD Supervisor informs the Field Experiences Office in writing about an intern experiencing difficulties.
2. Field Office informs the program coordinator about the problem.
3. UMD Supervisor, Primary cooperating supervisor, and Program Coordinator will implement the Intern Support Form to evaluate specific area(s) of concern (s).
4. UMD Supervisor and/or Primary cooperating supervisor will  meet with the intern and discuss areas of conernas shown on the Intern Support Form.
5. If difficulties continue, the field experience coordinator and the UMD supervisor will consult with the Primary cooperating supervisor.  Following these consultations, the UMD field experience coordinator, the UMD supevisor, and the program coordinator will meet to create a Professional Development Plan (PDP).

           a.  The Professional Development Plan (PDP) will be written to deal with each specific situation.

           b.  The Professional Development Plan (PDP) will focus on the needs that should be addressed.

           c.  All interns who are placed on a Professional Development Plan (PDP) will be required to complete their internship at a school district within                 a 40 mile radius of Duluth.

     6.  Intern, UMD supervisor, Field Experience Coordinator and program coordinator will meet and discuss the Professional Development Plan.  

          The plan will be signed by all and should include:  An established timeline for completion of requirements as specified in individually designed

          PDP.  Failure to follow through with any part of a PDP may affect the next placement, result in no placement at all, result in removal from that        particular placement, or result in removal from the program.

     7.  A field Experience coordinator or a designee will  visit the intern for additional observations.

     8.  The UMD supervisor, Primary cooperating site supervisor, Field Experience coordinator, Program Coordinator, and the Department Head will make the final decision whether or not to remove an intern from their placement.

     9.  In the case of the candidate being removed, the Field Experience Office will inform the district administrator.

    10.  Candidates, after being removed from their intership placements, will be sent a letter within ten days explaining the reason (s) for their departure.

    11.  Candidates who have had internships will have to register again and pay all costs.

    12.  Copy of written plan is to be placed in the intern's file.