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Standard Operating Procedures
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Medical Consultation & Examination
Additional Employee Protection for Work w/Particularly Hazardous Substances
Record Keeping, Review & Update of the Research Laboratory Safety Plan
Poisonous Gases
Shock Sensitive Chemical
Pyrophoric Chemicals
Peroxide-Forming Chemicals
Carcinogens, Reproductive Toxins or Highly Toxic Chemicals
Occupational Exposure to Hazardous Chemicals In Laboratories (29 CFR 1910.1450)
Limits to Exposure to Toxic & Hazardous Substances
Other Standards & Guidelines
Prudent Practices in the Laboratory
U of M Safety Procedures
Laboratory Audit Checklist
Selected SOPs
SOP Template
Workers Compensation Accident/Injury Reporting Policy & Forms
Duties of a Departmental Research Safety Officer
Environmental Health & Safety Office  Phone Numbers
Accident Investigation Worksheet
Toxic Substances Control Act (TSCA) Fact Sheet
Audit Report Template

Medical Consultation and Examination

  1. Employees Who Work With Hazardous Substances
  2. Medical Examinations and Consultations
  3. Workers' Compensation Procedures and Forms
  4. Information Provided to Physician
  5. Information Provided to the University of Minnesota
  6. Designated Medical Providers

1.  Employees Who Work With Hazardous Substances

All employees who work with hazardous substances will have an opportunity to receive medical attention, including any follow-up visits that the examining physician determines to be necessary, under the following circumstances:

Signs or symptoms of exposure

Whenever an employee develops signs or symptoms associated with a hazardous substance or organism to which the employee may have been exposed in the laboratory, the employee will be provided an opportunity to receive an appropriate medical examination.

Exposure monitoring

Where exposure monitoring reveals an exposure level routinely above the action level (or in the absence of an action level, the PEL) for an OSHA regulated substance for which there are exposure monitoring and medical surveillance requirements, medical surveillance will be established for the affected employee as prescribed by the particular standard.

Exposure incident

Whenever an event takes place in the work area such as a spill, leak, explosion or other occurrence resulting in the likelihood of a hazardous exposure, the affected employee will be provided an opportunity for a medical consultation.  Such consultation will be for the purpose of determining the need for a medical examination.

Physical Injury

Whenever an employee is physically hurt or injured on the job, the affected employee will be provided an opportunity for a medical consultation and/or examination. Physical injuries include but are not limited to cuts, burns, punctures and sprains.

Contact the UMD Chemical Hygiene Officer whenever the need for medical consultation or examination occurs, or when there is uncertainty as to whether any of the above criteria have been met.

2.  Medical Examinations and Consultations

In the event of a life-threatening illness or injury dial 911 and request an ambulance. Employees with urgent, but non-life-threatening, illnesses or injuries should go to the St. Mary’s-Duluth Clinic (SMDC) Occupational Medicine, the St. Luke's Occupational Health, or to the nearest medical clinic.  If off-hours medical attention is required, the employee should be taken to:
  • SMDC Emergency Room                                                                                                   407 East Third St., Duluth MN, or

  • St Luke's Hospital Emergency Room                                                                                  915 East 1st St., Duluth MN 

All medical examinations and consultations will be performed by or under the direct supervision of a licensed physician.  The initial examination or consultation will be provided without cost to the employee, without loss of pay and at a reasonable time and place.

3.  Workers' Compensation Procedures and Forms

It is very important that even minor job-related injuries or illness are reported.  These statistics help the Department of Environmental Health and Safety track trends that may indicate occupational hazards that need evaluation. To report an illness or injury, go to the UMD-Workers’ Compensation ( page which provides links to all required forms.
For additional information, Check out:
The above explain the appropriate procedures and provide the necessary reporting forms.

In Summary, supervisors must complete and submit the following reports
The supervisor or designee must provide the injured employee with paper copies of the following as soon as possible.
Employees must complete and submit the following report:
Submit Report to:

Cathy Rackliffe,
UMD Workers' Compensation Coordinator
269 Darland Administration Building,
Phone: (218)-726-6827,
Fax (218)-726-7505.

4.  Information Provided to Physician

The employee's supervisor or department will collect and transmit the following information to the examining physician:
  • The identity of the hazardous substance(s) to which the employee may have been exposed;
  • A description of the conditions under which the exposure occurred including quantitative exposure data, if available; and
  • A description of the signs and symptoms of exposure that the employee is experiencing, if any.
  • A Work Status Report for the physician to complete and return to Cathy Rackliffe, UMD Workers Compensation Coordinator.

5.  Information Provided to the University of Minnesota

The UMD Workers' Compensation Coordinator should request that the examining physician provides the University with a written report including the following:
  • The results of the medical examination and any associated tests;
  • The employee's workability,
  • Any recommendation for further medical follow-up;
  • Any medical condition which may be revealed in the course of the examination which may place the employee at increased risk as a result of exposure to a hazardous chemical found in the workplace; and
  • A statement that the employee has been informed by the physician of the results of the consultation or medical examination and any medical condition that may require further examination or treatment.
The written opinion will not reveal specific findings of diagnoses unrelated to occupational exposure.

6. Designated Medical Providers

(Note: An employee may choose to receive treatment from a Designated Medical Provider or a physician of the employee's choice)

Occupational Medicine

Duluth Campus


Clinic Hours:

St. Luke's Occupational Health
4702 Grand Avenue

Duluth, Minnesota 55807

Monday through Friday,

8:00 a.m.-4:30 p.m.

Duluth Clinic Occupational Medicine
400 East Third Street

Duluth, Minnesota 55805

Monday through Friday,

8:00 a.m.-4:30 p.m.

Natural Resources Research Institute (NRRI)


Clinic Hours:

St. Luke's Miller Creek Clinic / Urgent Care
Clinic: 218-249-4600
Urgent Care: 218-249-5700
4884 Miller Trunk Highway

Hermantown, Minnesota 55811

Monday through Friday
9:00 a.m. to 5:00 p.m.

Urgent Care hours:
Monday through Friday -- 10:00 a.m. to 8:00 p.m.

Coleraine Minerals Research Laboratory


Clinic Hours:

Grand Itasca Clinic and Hospital
1601 Golf Course Road
Grand Rapids, Minnesota 55744

218-326-5000 (Clinic)
218-326-7344 (Clinic Appointments)

Monday through Thursday

7:45a.m.-6:00 p.m.
Friday -- 7:45 a.m.-4:30 p.m.
Saturday -- 8:00 a.m.-12:00 noon

218-326-3401 (Hospital)
Hospital Hours: 24-hours a day

Meridian Medical Clinic
1542 Golf Course Road
Grand Rapids, Minnesota 55744


Monday through Friday

8:00 a.m. to 4:30 p.m.

Meridian Urgent Care Clinic
1542 Golf Course Road
Grand Rapids, Minnesota 55744


Monday and Thursday from 4:30 p.m. to 8:00 p.m.
Saturday from 9:00 a.m. to 1:00 p.m.

Minor injuries

Provider (for non-student employees)

Clinic Hours:

UMD Quick Care Clinic 218-726-8666
Kirby Student Center 107A
1120 Kirby Drive
Duluth, MN 55812-3085

During Academic Year
Monday through Friday: 8:00 a.m. - 2:30 p.m.

Summer hours: Closed

UMD Health Services
615 Niagara Court

Duluth, Minnesota 55812-3065

During Academic Year
Monday, Tuesday, Thursday and Friday: 8:00 a.m. - 4:00 p.m.
Wednesday: 8:00 a.m. - 6:00 p.m.

Summer hours:
Monday through Friday,

9:00 a.m.-3:00 p.m.

All Serious burn injuries should be referred to

Miller-Dwan Medical Center, Burn Unit
Tel. 218-727-8762
TTY Hearing Impaired: 218-720-1950
502 East Second Street
Duluth Minnesota

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