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Site Specific Plan Template

Program Administrator

Hazard Assessment

Medical Evaluation

Respirator Selection

Respirator Fit Testing

Respirator Maintenance

Respiratory Protection Training

Record Keeping

Voluntary Use of Respirators
Animal Allergen Control Plan

OSHA Respiratory Protection Standard (29CFR 1910.134)

Respiratory Protection Adviser


Record Keeping

Respiratory protection records must be kept in order to:
  • ensure the adequacy of the site-specific respiratory protection program during progran evaluation,
  • facilitate employee involvement, and
  • provide necessary record for compliance determinations during inspections and audits.
All Written records required to be retained must be made available to employees, their designated representatives, University Health and Safety Officials and to OSHA representative immediately upon request in accordance with the OSHA Access to Employee Exposure and Medical Records standard (29 CFR 1910.1020).

Departments must keep records of the following:

  1. Written Site-Specific Respiratory Protection Program
  • A written copy of the current site-specific respiratory protection program must be retained.
  1. Exposure Monitoring Records
  • Date of exposure monitoring
  • Operation involving exposure
  • Name, employee ID number of exposed employees
  • Monitoring result
  1. Medical Evaluation Records
All medical evaluations records as required by the standard must be retained and made available to the affected employees or their representative
  1. Respirator and Fit testing Records
Employing departments are required to retain written records of the qualitative and quantitative fit tests administered to their employees. These records should to include:
  • The name and identification of the employee tested.
  • The type of fit test performed.
  • The make, model, and size of the respirator tested.
  • The date of the fit test.
  • Pass/fail results if a qualitative fit test (QLFT) is used, or the fit factor and strip chart recording or other record of the test results if a quantitative fit test (QNFT) is used.
Fit test records must be retained for respirator users until the next fit test is administered.

Records Retained and Retention Period Summary:

Records Retained                                                    

Retention Period   
  • Medical Evaluation

30 years
  • Written Site-Specific Program

5 years

  • Exposure Monitoring

5 years
  • Fit testing Records

5 years

  • Training records

3 years

A local Licensed Health Care Professional (Coordinate Campuses) will maintain medical records according to Minnesota law.

The University of Minnesota is an equal opportunity educator and employer.