Room reservations and requests for media equipment, tables, etc. are handled by Verna Richardson at 726-7166.
The catering office (245 Kirby Plaza) can assist you with menu planning. Please feel free to contact the Catering Department by any of the following means:
It is UMD Catering Department Policy that for the protection of students, staff, and the public attending a meeting, meal, conference or special event, all food will be provided by UMD Food Service. The Catering Department will be unable to assist any department or organization that wishes to use food items from other sources.
Advanced notification of at least three weeks for any event of fifty or more guests is required. Also a two weeks notice on luncheon, dinner and reception information is required. If less notice is given, we will do our best to accommodate you, but your menu selections may be limited and additional service fees will be incurred.
For all "breaks" and "non-meals" requested, late charges will be incurred if orders are not received 72 business hours prior to the scheduled event. This charge will be an additional 10 percent, with a minimum of $10.00. To ensure service, orders needed for Monday must be received by Wednesday of the prior week.
To keep your costs as low as possible, it is very important to have an acurate count. For all events, a confirmed count is necessary 72 business hours (Monday - Friday 8:30 a.m. - 4:00 p.m.) prior to the scheduled event. The confirmed count will be considered a minimum guarantee and not subject to reduction. In the event that you need to increase your guest count within the 72 hours prior to your event, UMD Catering will make every effort to accomodate the additional guests. Please note that additional meals may require substitution from the confirmed menu and service charges may be added for any costs incurred by UMD Catering, with a minimum of $10.00.
During the summer months a confirmed count is necessary one week prior to your scheduled event.
You will be billed for 100 percent of the guarantee or the number of guests served - whichever is greater. If a confirmed count is not received, we will assume the original guest count to be the guarantee.
Wedding Reception Information
UMD Catering takes pride in providing wedding reception services during the summer months for customers affiliated with UMD. Please begin your planning by calling, Kirby Student Center Reservations at 726-7166. Then visit our Wedding Page. Call us at 726-7177 to discuss all the details.
Outdoor Events:
The Catering Department is happy to accomodate your on-campus, outdoor events. In an effort to make all aspects of your outdoor event run smoothly, we do require that you have reserved an adequate rain site and that the rain site selected be approved by the Catering Manager. In the event of inclement weather, the decission to move the event indoors, will be made at least four hours prior to the event by the Catering Department and not the individual or department hosting the event. If you would like to have a Chef and grill at your event to barbeque there will be an additional $50.00 charge per Chef (one chef needed per every 250 guests).
To avoid any charges, Food Service must be notified of a cancellation 72 hours prior to the scheduled event. Cancellations after this deadline, or "no shows", will be billed accordingly, with a minimum charge of $10.00.
Orders from Food Service can be picked up or delivered. There are no delivery fees to orders picked up from Catering or delivered to our Primary Locations*. A 10 percent delivery charge will be added to any delivery requested to a Secondary Location**, with a $10 minimum.
| *Primary Locations: Any room within Kirby Student Center, Rafters, or Griggs Center |
| ** Secondary Locations: All rooms which are not a Primary Location. |
Charges for off campus deliveries (NRRI, Washburn Hall, etc.) are an additional 25% percent for the delivery , with a minimum charge of $25.00.
If you chose to pick up an order, you are responsible for returning the cart and other Food Service equipment (trays, coffee pots, etc.). Equipment sent out is recorded. There will be a charge for any items not returned or returned damaged.
Because the University is closed during most holidays, service is unavailable.
After Hours Service-September through Spring Commencement, UMD Catering strives to provide service Monday through Sunday, with the exception of holidays. Any events requiring service after 6:00pm Monday-Friday, or on weekends, will incur additional service charges.
During summer hours, UMD Catering strives to provide service Monday through Sunday, with the exception of holidays. Any events requiring service after 4:30 Monday-Friday, or on weekends, will incur additional service charges.
For an additional fee, catering can supply a variety of special services (flowers, centerpieces, votives, linen, etc.).
Health Department regulations do not permit taking left over food from any event. Any leftover food is the property of UMD Food Service. Please contact the Office of Environmental Health and Safety with any questions. Please be aware that most food, due to Health Department regulations, can't not be left out at room temperature for any longer than two hours. See the following web site for more information: http://www.d.umn.edu/ehso/events/
Groups requesting alcohol must follow the University's guidelines. Food Service cannot supply any alcoholic beverages; however we will be happy to provide glassware, ice, carafes and cocktail napkins (see price list). If you wish to obtain an alcohol permit, contact Verna Richardson at (218)726-7166.
At times groups choose to have wine and/or beer at their event and there is a $25 set up fee charged when this is requested. To better serve your authorized University sponsored event you may request a server to pour your beer and/or wine. There will be a $10.00 per hour (two hour minimum) per server charge for this service.
Should your event be more involved than beer and wine service only, or a non-University sponsored event, you will be responsible for providing a bartender. There will be a $100 set-up fee added to all orders when full bar service requested. This fee will include a portable dry bar, receiving and handling of alcohol prior to your event, ice and beverage napkins. It is your responsibility to remove any alcohol immediately following your event. Any alcohol remaining will be disposed of by Catering staff.