umdhouse@d.umn.edu

www.d.umn.edu/housing/returnapp.htm

Housing Renewal Application Process

2012-2013 UMD HOUSING CONTRACT AND ROOM DRAW INFORMATION FOR CURRENT HOUSING RESIDENTS

• Semester Break Housing Policy
• Eligibility
• Contract Cancellation Policy
• Room Draw
• What to Do
• Current Apartment Renewal
• Unit Switch
• Area Switch
• Room Draw Considerations for Apartment Residents

Semester Break Housing Policy

Burntside Hall, Vermilion Hall and Stadium Apartments will be the only University housing facilities open for Semester Break (8:00 p.m. on December 21, 2012 to 9:00 a.m. on January 21, 2013.  All other housing facilities will be closed during Semester Break.

To qualify for semester break housing,residents must meet all of the following requirements:

1. Reside in Burntside Hall, Vermilion Hall or Stadium Apartments on or before December 7, 2012; and
2. Notify the Housing Office by email (umdhouse@d.umn.edu) before Friday, December 7, 2012, of your intent to stay on campus during Semester Break.

Residents who desire to stay during the semester break and are not residing in Burntside Hall, Vermilion Hall or Stadium Apartments during Fall Semester, may submit a request for assignment change to one of these facilities.  Requests will be approved on a first-come, first-served basis, dependent upon availability of space in these facilities. Assignment changes are permanent changes for the remainder of the academic year. There will be no charge for semester break housing.

Students should only submit a housing application-contract if they plan to live in university housing facilities for the entire academic year (Fall and Spring Semesters) or while enrolled at UMD during the 2012-2013 academic year.

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Eligibility

A student who wishes to live in a University housing facility must be:

1. officially admitted to the University of Minnesota, Duluth;
2. in good academic standing, as defined in the on-line UMD Catalog; and
3. registered for a minimum of six credits for Fall Semester 2012 at the University of Minnesota Duluth.
4. currently residing in University housing

Students who do not meet these requirements will not be eligible to reside in University housing without the written approval of the director of housing or his designee.

Current residents living in University housing facilities who wish to live in University housing during the 2012-2013 academic year and participate in Room Draw must return a housing application contract with the $200 installment payment by 3:00 p.m. Thursday, March 1, 2012. Acceptance of the contract does not guarantee an assignment to a specific room or building.  The Housing Office cannot guarantee that apartment spaces will be available at Room Draw for all students who wish to live in apartments.

THE DEADLINE FOR SUBMITTING RENEWAL HOUSING CONTRACTS IS 3:00 PM THURSDAY, MARCH 1, 2012

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Contract Cancellation Policy

Prior to check-in for Fall Semester residency, submission of written contract cancellations will result in forfeiture of the installment payment as follows:

All contract cancellations must be submitted in writing to the UMD Housing Office (149 Lake Superior Hall).  The student's name, student’s university ID number and reason for cancellation must be given.  Please refer to the contract for information regarding contract cancellation requests after check-in.  Release from the housing contract is approved for official withdrawal from UMD, transfer, graduation, or marriage.

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Room Draw

Room Draw is the process by which UMD students who currently live in University residence halls or apartments choose where they will live during the next academic year.  The information provided below and on the attached pages describes the ROOM DRAW PROCESS.

WATCH FOR EMAIL ANNOUNCEMENTS OR CALL THE UMD HOUSING OFFICE (218-726-8178) IF YOU HAVE QUESTIONS

To participate in ROOM DRAW, students must:

1. be living in University residence halls or apartments at the time of ROOM DRAW; and
2. have submitted a 2012-2013 housing application-contract with the $200 installment payment to the UMD Housing Office (149 Lake Superior Hall) by 3:00 p.m.,Thursday, March 1, 2012.

A group of current residents signing up together for an apartment may sign up one new freshman or transfer student  during Room Draw. The new freshman or transfer student  must submit an application-contract and $200 installment payment prior to Room Draw. The current resident(s) must obtain a PERMISSION SLIP from the Housing Office the week prior to Room Draw in order to sign up the non-current resident.

Current residents who submit their application-contracts and $200 advance payment after 3:00 pm Thursday, March 1, 2012 will be assigned after Room Draw and after new students. The Housing Office cannot guarantee space for current residents who submit an application-contract after March 1, 2012.

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What to Do

CURRENT RESIDENCE HALL STUDENTS

Read the following page titled, RESIDENCE HALL STUDENTS, to determine what to do next.

CURRENT APARTMENT RESIDENTS

1. If you or one of the other members of your group currently lives in the apartment that you wish to live in next year, read the page titled, CURRENT APARTMENT RENEWAL.
2. If no one in your group wishes to renew the same apartment next year as they are living in this year, read the page titled, APARTMENT UNIT SWITCH.

RESIDENCE HALL STUDENTS

1. A student who wants to live in the same residence hall room during the 2012-2013 academic year as he/she lives in at the time of Room Draw should sign up for the same room:
   
   THURSDAY, April 12, 2012
   9:00 am - noon
   Griggs P-S Conference Room
   
   
2. A student who wants to live in a different residence hall room during the 2012-2013 academic year than he/she lives in at the time of Room Draw should sign up for a different room:
   
   THURSDAY, APRIL 12, 2012
   2:30 pm - 4:00 pm
   149 Lake Superior Hall 
   
   
3. A student currently living in a residence hall who wants to live in an apartment during the 2012-2013 academic year and is signing up as a member of a group of two or more students:
   
   
1. who all currently live in the residence halls should participate in AREA SWITCH.
2. which consists of at least one current apartment resident (and the apartment resident wants to live in a different apartment during 2012-2013 than currently assigned to) should participate in APARTMENT UNIT SWITCH.
3. which consists of at least one current apartment resident (and the apartment resident wants to live in the same apartment during 2012-2013 that he/she is currently assigned to) should participate in CURRENT APARTMENT RENEWAL.
   
   
4. A student currently living in a residence hall who wants to sign up as a SINGLE for an apartment may sign up only for an apartment in which a single space is available on:
   
   FRIDAY, APRIL 20, 2012
   9:00 am - 11:30 am
   Griggs P-S Conference Room

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CURRENT APARTMENT RENEWAL

THURSDAY, APRIL 12, 2012
9:00 am - 12:00 noon

Griggs P-S Conference Room

A resident who wants to live in the same apartment during the 2012-2013 academic year that he/she is living in at the time of Room Draw must sign up with at least one other resident as a group of two or more.  Only one member of the group needs to be a current resident of the specific apartment at the time of Room Draw.  Other members of the group may be from other apartments or residence halls.  When signing up for the apartments during CURRENT APARTMENT RENEWAL:

1. only the current apartment resident needs to be present; and
2. he/she must have all the UMD STUDENT ID CARDS for other members of the group.

If there are two residents who presently live in the same apartment and both want to remain in the apartment, but do not wish to live together in their current assignment, renewal will be awarded to the resident (and his/her group) who has lived in the apartment for the greatest length of time.  If the length of time is equal for both, the decision will be made by a flip of a coin.  The resident who loses current assignment renewal participates in apartment unit switch on Tuesday, April 17, 2012.

Current apartment residents who wish to sign up for an apartment as a single may only sign up for an apartment with a single space on:

FRIDAY, APRIL 20, 2012
9:00 am - 11:30 am
Griggs P-S Conference Room

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Unit Switch

APARTMENT TO A DIFFERENT APARTMENT TUESDAY, April 17, 2012

Residents living in University apartments at the time of Room Draw who want to live in a different apartment during the 2012-2013 academic year must sign up with at least one other resident (from an apartment or residence hall) to participate in APARTMENT UNIT SWITCH.

LOTTERY NUMBER DRAW FOR APARTMENT UNIT SWITCH

TUESDAY, April 17, 2012
9:00 am - 12:00 noon

Griggs P-S Conference Room

1. Residents who wish to move to a different apartment within the same facility (i.e. from one Stadium apartment to a different Stadium apartment) will be given preference over residents wishing to move to a different apartment complex (i.e. Oakland to Stadium).
2. Residents who will be participating in APARTMENT UNIT SWITCH must draw a lottery number.   Lottery numbers 1 - 150 will be used for residents who wish to move within the same apartment complex.  Numbers 151 - 300 will be used for residents wishing to move to a different apartment complex.
3. Numbers are drawn randomly by CLASS STATUS AT TIME OF APPLICATION (senior, junior, sophomore, freshman).
4. When drawing the lottery number for APARTMENT UNIT SWITCH, only the apartment resident with the highest class year needs to be present.  The apartment resident drawing the lottery number must have all the I.D.s for the members of his/her group at the time when he/she draws the number.

APARTMENT UNIT SWITCH ASSIGNMENT PROCESS

Tuesday, April 17, 2012
4:00 pm - 6:00 pm
Griggs P-S Conference Room

The actual sign-up for spaces takes place on Tuesday, April 17, 2012 from 4:00 pm to 6:00 pm in the Griggs P-S Conference Room. At least one member of a group must be present at the time designated for the group's lottery number, however, all members of a group are encouraged to be present at the designated time for their lottery number.  The numbers will be called individually in numerical order.

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AREA SWITCH

Students currently living in the residence halls who wish to live in University apartments for the 2012-2013 academic year but do not have a current apartment resident as part of their group, participate in AREA SWITCH.

LOTTERY DRAW FOR AREA SWITCH

Thursday, April 19, 2012
8:30 am - 12:00 noon
Griggs P-S Conference Room

1. A lottery number must be drawn by residents currently living in residence halls, who want to live together (minimum of two in a group) in an apartment during the 2012-2013 academic year and who do not have a current apartment resident as a member of their group.
2. Only one resident needs to be present when drawing the lottery number for  AREA SWITCH.  The resident drawing the lottery number must have all the I.Ds for the members of his/her group at the time when he/she draws the number.
3. Numbers are drawn randomly, without regard to class year.

AREA SWITCH ASSIGNMENT PROCESS

Thursday, April 19, 2012
6:00 pm - 9:00 pm
Griggs P-S Conference Room

The actual assignment to spaces takes place on Thursday, April 19, 2012 from 6:00 pm to 9:00 pm in the Griggs P-S Conference Room.

All members of a group are encouraged to be present at the time designated for their actual sign-up. The numbers will be called in numerical order for the time designated. 

The UMD Housing Office cannot guarantee that apartment spaces will be available for all students who wish to live in apartments.  If apartment spaces are not available at the time a group's number is called, the group may sign up for a non-apartment space and be placed on the apartment waiting list.  If and when apartment spaces become available after Room Draw, groups will be contacted in numerical order of Room Draw.

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Room Draw Considerations for Apartment Residents

Current Assignment Renewal

To qualify for current assignment renewal, a student must have been a resident in the specific apartment on or before February  1, 2012.  Those residents who have moved into an apartment after February 1, 2012 are not eligible for Current Assignment Renewal, but are eligible for Unit Switch.

If there are two residents who live in the same apartment at the time of room draw and both want to remain in the apartment , but do not wish to live together in their current assignment, renewal will be awarded to the resident (and his/her group) who has lived in the apartment for the greatest length of time.  If the length of time is equal for both, the decision will be made by a flip of a coin.

The resident (and his/her group) who loses current assignment renewal priority then participates in Unit Switch.  If no apartments are available within the same facility during Unit Switch (numbers 1 - 150 within the same facility), then the resident’s group may choose an apartment in another facility at this time and go on the waiting list for their current facility.  The resident does not need to redraw a number from the 151 - 300 pool for apartment to apartment (different apartment complexes).

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Last modified on 10/01/12 03:22 PM