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Travel award information & Request forms

**Click for Per Diem & Travel Policy Information

Travel Awards

The IBS graduate program can provide travel awards (up to $500 per graduate student) to help defray expenses for IBS students to attend regional, national, or international meetings. Masters students are eligible to apply for a one-time award and doctoral students are eligible to apply for the award twice (not more than once per academic year). See Eligibility below for complete requirements.

Travel supported by these awards include:

  • Travel to conferences, where the student presents his or her research
  • Travel to unique educational opportunities
  • Travel to regional, national, or international conferences, meetings, and seminars
      • Travel Approval: If you are traveling to countries on the U.S. Department of State's travel warning list, obtain approval from the University’s International Travel Risk Assessment and Advisory Committee (ITRAAC) before departure. NOTE: Applicants are encouraged to apply early as the committee review process commonly takes 6 to 8 weeks. The committee will not consider applications completed less than 2 weeks prior to planned departure.
      • Register Travel: Register your travel through the International Travel Registry for Students, which will facilitate completion of the following requirements:

    Obtain University-approved, mandatory international travel, health, and security insurance (cost is $31.00/month)
    Complete a release and waiver
    Provide 24-7 emergency contacts
    Complete online health and safety orientation
    It is important to note that the University policy applies to all students on any University-related program abroad (including student organization travel), or any overseas program connected to their studies at UMN, even if coordinated or funded through another organization. This includes, but is not limited to: internships, field experiences, coursework, capstones, conferences, and research. Not sure if your students’ travel qualifies as University travel? Contact Kaoru Nunn at nunnx016@umn.edu.

    You can find an overview of these requirements, funding resources and travel resources at http://global.umn.edu/students/index.html.

 

Eligibility (must meet all criteria)

To be eligible for a Travel Award:

  • Applicants must be active IBS degree-seeking students enrolled in the Ph.D. or Master's degree program conferred by the graduate school.
  • Applicants must in good standing with their department at the time of their application.
  • Travel must occur between July 1 and June 30.
  • Purely local travel is typically not be supported.
  • Typically, a student must travel at least 90 minutes from his or her home or campus, and must stay over at least one night at the destination.

 

How to Apply for Funding

There are 3 awards:

1. Download and complete IBS Travel Award Request Form.

        • ONLY IBS Travel Award Request Applications and all supporting documents (except possibly for the letter from the student's advisor or DGS), must be submitted together in a single email sent to ibs@d.umn.edu
        • Please include "Travel Award" in the subject of the e-mail.
        • The advisor's or DGS' letter may be e-mailed separately, either as an e-mail from the advisor or DGS, or as a signed, scanned letter.
        • Incomplete applications will be returned.
        • All applications must include a signed letter from the applicant's advisor or DGS affirming that the travel is related the student's degree program
        • For conference travel, the letter should affirm that the student will be presenting his or her work at the conference, perhaps via a presentation or poster.
        • For education travel, the letter should affirm that the travel is required by the student's research.

2. Download and complete the SCSE Student Travel Request Form.

3. Request for UMD Graduate Student Travel Support

These funds are to be used in partial support of travel by UMD graduate students for dissemination of their scholarly or artistic contributions associated with their graduate studies at UMD.  Examples might be presentation of research from a Plan A thesis at a disciplinary meeting, or an invitation to exhibit a sculpture, created as part of an MFA in Studio Arts at an exhibition.  It is expected that the student will attempt to garner other support of the travel through the advisor, program, department, and college.

What to do:

        1.  Download and fill out this form.
        2.  Email it as an attachment to the Director of Graduate Studies in your program.
        3.  The DGS will email the attachment, with their approval, to the Associate Vice Chancellor for Graduate Education and Research at UMD.
        4.  The AVCGER will reply to the DGS, copying the student, and the UMD Grad Office staff person.
        5.  If approved, the UMD Grad Office staff person will facilitate the transfer of funds with the appropriate graduate program staff.

                  • DO NOT TURN THESE INTO THE IBS OFFICE. The requests will NOT get processed.

                   

How to Request a Reimbursement

  • Keep all original receipts and have them itemized
  • Download and complete the Employee Expense Form (Excel spreadsheet)
    • Per Diem Rates
    • Reimbursable / Non-reimbursable Travel-related Expenses
    • Traveling on University Business Policy
      • MILEAGE RATE CHANGE: The IRS announced changes in the standard business mileage rates for calendar year 2014. Beginning Jan. 1, the standard business mileage reimbursement rate for personal vehicle use on approved University business will decrease from 56.5 cents to 56 cents per mile. The standard mileage rate for moving expenses will decrease from 24 cents to 23.5 cents per mile. Business mileage incurred in 2013 but reimbursed in 2014 should be reimbursed using the 2013 mileage rates. The Employee Expense Worksheet (UM1612) and the Moving/Relocation Expense Documentation Form (UM 1357) have been updated to reflect the changes to the mileage rates. For more information, see Traveling on University Business.
     

Contact ibs@d.umn.edu with any questions you have.


Resources

 

Traveling on University Business Policy Pages

http://www.policy.umn.edu/Policies/Finance/Travel/TRAVEL.html


Traveling on University Business Rates link

http://www.policy.umn.edu/Policies/Finance/Travel/TRAVEL_RATES.html


University Travel Services webpage

http://travel.umn.edu


OANDA Currency Converter link

http://www.oanda.com/


University Forms Library for Finance Items

http://policy.umn.edu/Forms/formresults.cfm?ctg=FI


GSA website for per diem and lodging guidelines on domestic travel

http://www.gsa.gov/portal/content/104877


U.S. Dept of State for foreign lodging and meal rates

http://aoprals.state.gov/content.asp?content_id=184&menu_id=78


Graduate School Fellowships and Funding Opportunities

Graduate fellowships, awards based on academic merit, are available to new and currently enrolled graduate students at the University of Minnesota. The Graduate School Fellowship Office administers University-wide fellowships. Applications may be obtained from the Fellowship Office or may be filled out online, printed out, and sent to the Fellowship Office by the designated deadline. The Fellowship Office also administers the National Science Foundation program and the Fulbright program.

Website: http://www.grad.umn.edu/fellowships/


Council of Graduate Students Travel Awards

COGS makes Travel Awards and Leadership Awards to deserving University of Minnesota graduate students. Travel Awards help defray the expense of traveling to conferences, to research sites or to take advantage of unique educational opportunities. Leadership Awards recognize outstanding leadership and service on behalf of graduate students, the University, and the broader community.

Website: http://www.cogs.umn.edu/awards.html

 

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Last modified on 09/24/14 03:20 PM
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