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Special Registration Categories

Advanced Master's Status Information

8333 is a one-credit registration option for eligible Master's students who must certify full-time status to be in compliance with requirements of the University and/or external agencies (e.g., employment as a graduate assistant; loan deferment).

    • Advanced Master's Status Application
    • Eligibility:
      • Active status
      • Graduate Degree Plan submitted and approved
      • Completion of all coursework included on the Graduate Degree Plan
    • Deadlines to Submit the Application:
      • August 15th for the following fall term
      • December 15th for the following spring term
      • May 15th for the following summer term

Advanced Doctoral Status Information

8444 is a one-credit registration option for eligible doctoral students who must certify full-time status to be in compliance with requirements of the University and/or external agencies (e.g., employment as a graduate assistant; loan deferment).

                • Advanced Doctoral Status Application
                • Eligibility:
                  • Active Status
                  • Successful completion of preliminary written exam
                  • Successful completion of preliminary oral exam with signed examination form on file with the Graduate Student Services and Progress (GSSP) Office
                  • Completion of all coursework on Graduate Degree Plan
                  • Completion of 24 Doctoral Thesis Credits

                 

Special Graduate Assistant Registration Status Request (SGARS) Form

Graduate assistants who qualify for SGARS are eligible to register for 1-5 credits (graded or thesis) to hold a graduate assistantship under job class title 9511, 9515, 9521, 9526, or 9531. CLICK HERE for job classifications/descriptions. Forms must be signed by advisor, DGS, and supervisor (department head). Forms should be faxed to (612) 626-7911 well in advance of the beginning of the semester.

 

GRAD 999

GRAD 999 is a zero-credit, zero-tuition registration option intended for graduate students who have completed all coursework and (if applicable) thesis credit requirements, and who must maintain registration to meet the registration requirement. However, GRAD 999 cannot be used to meet any other requirements of the University or external agencies. The student must also have his or her own health insurance because payment of the Student Services Fee does not render the students eligible to buy University-sponsored health insurance. To register for GRAD 999, students are advised to register online to identify any holds or requirements not met for the class.

 

Multi-Institution Registration

An agreement exists among the campuses of the University of Minnesota that allows a degree-seeking student at one campus to attend another campus as a multi-institutional student for one term during an academic year without losing their status at the home campus.

To register as a multi-institutional student, you will need to complete the Application for Attending Another U of M Campus as a Multi-Institutional Student. Once you have completed this form, please bring to the IBS Program Office. Once processed/approved, you will be able to register for the classes you wish to take at the other U of M campus.

If you are registered for classes at a host campus only, that campus will bill you directly for your tuition and fees. Any financial aid you receive at your home campus will be sent to you in the form of a surplus check which should then be used to pay your bill at your host campus.

If you are registered for classes at both your home and a host campus during the same term, you will receive a bill from each campus for tuition and fees. If you receive financial aid, it will be based on the combined credits that you are registered for at both campuses.* However, your aid will be disbursed and applied to your bill at your home campus ONLY; it will NOT apply directly to your bill at your host campus. You will be responsible for paying that bill separately. If you receive a financial aid surplus check, those funds can be used to pay your bill at your host campus.

Courses appear on your transcript under the header of your home campus for that term. However, if you want to look up grades using 'view my grades', you will need to go into each specific campus' one stop/self-service page to do so.

If you participate in a multi-institutional student agreement, or if you would like a hard copy of the form, contact the One Stop Student Services.

 


Completion Requirements

 

Requirements for M.S. Degree

Students pursuing the M.S. must complete a minimum of 20 coursework credits and 10 thesis credits (30 credits total). Coursework must include 11 core credits in the IBS major field; a minimum of 9 elective credits related to the field of study/emphasis area; andten thesis credits (IBS 8777). Elective credits can be from IBS elective coursework, another graduate program or programs, or for a minor in one particular field such as Applied and Computational Mathematics.In addition to coursework and thesis credits, M.S. students must conduct original research and write and successfully defend a thesis.

For full details, please refer to the IBS Student Handbook.

 

Overview of M.S. Credit Requirements
Summary
Required Core IBS Courses
11 cr
Elective Coursework
9 cr
Thesis Credits
10 cr
TOTAL
30 cr

 

Core Course Requirements for the M.S. Degree
Course # Title
Credits
IBS 8011 Integrated Biological Systems I
2 cr
IBS 8013 Integrated Biological Systems II
2 cr
IBS 8012 Integrated Biological Systems III
2 cr
IBS 8099 The Biological Practitioner
1 cr
IBS 8030 IBS Research Club (Methods)
1 cr
STATS STAT 5411 or STAT 4060 or STAT 5511
3 cr
  TOTAL
11 cr

 

 

Requirements for Completion of the Ph.D. Degree

Students pursuing the Ph.D. must complete a minimum of 26 coursework credits and 24 thesis credits (50 credits total). Coursework must include 13 core credits in the IBS major field; a minimum of 13 elective credits related to the field of study/emphasis area; and 24 Ph.D. thesis credits. Elective credits can be from IBS elective coursework, another graduate program or programs, or for a minor in one particular field such as Applied and Computational Mathematics. In addition to coursework and thesis credits, Ph.D. students must conduct original research, pass preliminary exams, and successfully complete and defend a dissertation.

For full details, please refer to the IBS Student Handbook.

 

Overview of Ph.D. Credit Requirements
Summary
Required Core IBS Courses
13 cr
Elective Coursework
13 cr
Thesis Credits
24 cr
TOTAL
50 cr

 

Core Course Requirements for the Ph.D. Degree
Course # Title
Credits
IBS 8011 Integrated Biological Systems I
2 cr
IBS 8013 Integrated Biological Systems II
2 cr
IBS 8012 Evolutionary Processes
2 cr
IBS 8099 The Biological Practitioner
1 cr
IBS 8030 IBS Research Club (Methods)
1 cr
IBS 8980 or IBS 8993 Special Topics/Seminar in IBS
2 cr
STATS STAT 5411 or STAT 4060 or STAT 5511
3 cr
  TOTAL
13 cr

 

IBS policy is to allow registration for IBS 8888 after:

1) completion of the first year of core courses,

2) having a GDP on file with the Graduate School,

3) formation of the examining committee, and

4) submission of a 1 page summary of the proposed research to IBS


Transfer Coursework

Transfer Coursework

Coursework from another institution being used to fulfill degree requirements should be included on the Graduate Degree Plan. An official transcript should be attached to the form unless a transcript showing that coursework is already on file at the Graduate School. If your Graduate Degree Plan is already approved, you must submit a petition along with an official transcript of the other institution.

Students must complete at least 60 percent of their coursework as UMN Graduate student admitted to our program. The transfer of credits is permitted provided the credit comes from another recognized graduate school, or another UMN department, and is approved by advisor and DGS.

Master’s degree students can transfer up to 40% of the coursework included on the Graduate Degree Plan. The remaining 60% must be taken as a registered U of M Graduate School student. Doctoral students can transfer credits from another institution at the discretion of their graduate program. Doctoral and master's students who have taken non-degree seeking coursework for graduate credit at the U of M can only transfer in up to 12 of those credits.

Work to be transferred must be post-baccalaureate, graduate level, and have been taught by faculty authorized to teach graduate courses. It is the student’s responsibility to provide appropriate course documentation (e.g., course syllabi, faculty status information) supporting proposed transfer credits to the program.

In the case of a transfer from a non-U.S. institution, the credits must have been earned in a program judged by The Graduate School to be comparable to a graduate degree program in a graduate school of a regionally accredited institution in the United States.

 

NOTE: Courses taken before the awarding of a baccalaureate degree cannot be transferred.

 

Please also review the Graduate School's policy on Transfer credit.


 

Important Dates & Deadlines

Duluth Students

Twin Cities Students

One Stop

Registration, Fees, Billing, and Tuition for:

Twin Cities Campus

Duluth Campus

 

Graduate Assistantship - Registration Requirments

There are several ways to acquire a graduate assistantship at the University. Your department may offer you an assistantship as part of your admission and acceptance to a graduate degree program. In addition, there are other ways to find an assistantship:

  • Check departmental newsletters, bulletin boards, emails, etc., for internally posted positions
  • Visit the Employment System to search and apply for openings
  • Network with current and former professors and departments

With each posting, you will find complete application instructions.

Eligibility

You are eligible to hold a graduate assistantship if you are:

  • Admitted to a graduate school degree program or a post-baccalaureate professional degree program AND
  • Registered for the required minimum number of credits each semester (exception: summer) an assistantship is held.

Registration Requirements

You are required to register for at least six credits per semester to hold one of the following titles and classifications:

  • Administrative Fellow 9531
  • Graduate Instructor 9515
  • Graduate Project Research Assistant 9526
  • Research Assistant 9521
  • Teaching Assistant 9511

 

Registration must be completed by the first day of employment (in most instances) and maintained for the entire semester. Audit courses do not fulfill registration requirements.

 

You may register for 1-5 credits in select semesters by applying for an exemption with the Special Graduate Assistant Registration Status (SGARS) (pdf) form. Approval must be obtained from your employer, faculty adviser, and director of graduate studies. Tuition and fringe benefits are based on the percentage of your appointment.

 

Advanced Masters or Ph.D. candidates are required to register for at least one credit per semester. The credit can be at any graduate level credit but must be 8333 (Masters) or 8444 (Doctoral) in order to qualify for loan deferment.

      • Important: Tuition benefits only pay for one graduate school credit on advanced status. If you register for more than one credit, you will be billed for tuition over one credit.
  • Administrative Fellow - 9532, 9533
  • Graduate Instructor - 9517
  • Research Assistant - 9528, 9529
  • Research Project Assistant - 9527
  • Teaching Assistant - 9518, 9519

 

Note: Registration for GRAD 0999 does not fulfill the registration requirements while holding a graduate assistantship.

Failure to Register

Failure to register for any credits or cancellation of all credits may result in termination of your graduate assistantship.

If you withdraw from all credits, you are responsible for any remaining student account balance.

Note: International students filing for “Exemption from Full Time Status” with the International Student & Scholar Services Office are not exempt from the minimum credit requirements.

Appointment Types

Fixed Hourly

This type of appointment has a set number of hours that are worked each pay period and does not require the use of a timecard. There are two types of fixed hourly appointments:

  • Single Semester: A single semester appointment is for one semester only and runs according to the official payroll semester dates.
  • Annual: An annual appointment runs for a 9-month academic or 12-month fiscal year.

Conditional Annual

This type of appointment is used as an alternative to fixed-hourly appointment when a department anticipates that funding will be available for the academic year but is not certain. This appointment type is contingent upon the availability of funding for the position and may be terminated at any time.

Work Study Funds

Graduate students are eligible to use Work Study Awards to fund graduate assistantships. You must maintain registration of at least three credits each semester in which an assistantship is held to receive a federal Work Study award.

You must inform your supervisor if you fall below three credits and/or if there are any changes to your financial aid package which influences your Work Study award.

Questions regarding work study should be directed to the Work Study Coordinator at 612-626-8608.

Assistantships and Graduation

You cannot work as a graduate assistant after the semester in which you graduated. If you graduate mid-term while holding an assistantship, you can continue working in your assistantship title until the end of the term.

 

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Last modified on 05/13/15 03:08 PM
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