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eGradebook Help System

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eGradebook Frequently Asked Questions

(These are listed in approximate order of frequency - starting with the most commonly asked at the top.)

How do I give extra credit?

The easiest way to give extra credit points is to create an assignment for extra credit and make it part of a category that already exists. If you do this, and that category already has assignments in it with positive maximium point values, you may make the maximum value of the extra credit assignment 0.00.

At this time, you CANNOT have an assignment with no maximum value (i.e. a maximum value of 0.00) in a category by itself or with other assignments that have 0.00 as the maximum value. This is due to a calculation that takes place internal to the program which will fail when there is a possibility of division by zero.

If you are not sure about how to create an extra credit assignment, please contact the Help Desk at 726-8847.

How do students access their eGradebooks?

Students should go to the link: to access all eGradebooks from any classes using this service. They will need to provide their Internet ID (aka user ID) WITHOUT the "" extension used for email and the password associated with that account.

How do I add or drop students?

Normally, the eGradebook student list will reflect changes in student registration. At the moment, we are having some difficulty in getting this information overnight everynight. You should see students in your list who were registered for your class 24 to 48 hours previous. Dropped students are not being flagged correctly at the moment, but we should be able to get this fixed soon.

Students who are in your class but who are not planning to register will not be added to your class list in eGradebook.

How do I calculate using category weights?

To switch from using a total points basis for calculating grades (the default choice) to weighting by category:

  1. In the eGradebook program, click the "Calculations Setup" link
  2. Under the section "Grading Information/Grade Cutoffs", in the "Grading Basis" line, click the radio button in front of "Category Weights"

How do I store eGradebooks on my computer?

You do not need to store anything on your computer in order to use the eGradebook. There is no program to install. All records are stored on one of our central servers. Both faculty and students access their unique records securely using one URL (i.e. "link"):

However, if you wish to keep a file on your computer, you can export each eGradebook from the "Reports" view. This export file contains the student and score information but does not contain all of the configuration selections.

What is done to put them on my web page?

To direct students to your eGradebook(s), simply send them to the main eGradebook page: which you can make a link on your webpage. Since this is a link that actually redirects users to another "location" on the web, you will need to type this address rather than clicking on it and using the cut and paste method of inserting it into your page. If you need help in managing this in your webauthoring tool, call Bruce or Barbara for help.

How do I upload grades to the Registrar?

eGradebook can export a file in the format compatible with UMN's grade reporting system. This is done from the "Reports" view in eGradebook. Look for a link at the bottom of your report named "Export Final Grades". Pay attention to where you save it!

User manual?

We have not written a user manual, having seen how seldom they are used! We do, however, have an online help system that will grow as questions arise.

Please check to see if your question is answered by the help files. If it is not, please let us know so that we can address the issue and update the online documentation. Send questions and comments to Shelly McCauley Jugovich (x6862 or email or Bruce Reeves (x6831 or email


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Last modified on 09/12/05 10:28 AM