Information Technology Systems and Services.
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Network Data Storage

Faculty, staff and students have a variety of options for storing files (data, web, email, research) on University servers.

A note about private data: Faculty and staff are strongly encouraged to store private data on the University's central system servers (Active Directory, Google Docs, Netfiles, Samba MyFiles) rather than on their desktop or laptop computers. These servers provide secure access, nightly backups, and file restore capabilities.

Personal file storage options and quotas

Active Directory:
Faculty or staff can request a personal folder (P: drive) on the ITSS Active Directory file server and store up to 10Gb of data. To be eligible for this data storage, the user's primary workstation must be on the University's Active Directory service. Additional storage may be requested as needed and will be billed a service fee at our current hourly rate.
Google:
Students, faculty and staff have 30Gb of data storage for Gmail, Drive, and Google+ Photos. Additional storage may be purchased directly from Google via a personal or department credit card. In Drive, click on the "Manage" storage icon in the bottom left corner to see your options. (NOTE: There is no central funding available for purchasing additional storage; fees will not be reimbursed to individuals or departments by ITSS.)
Myfiles (Samba) Internet storage:
Students, faculty, and staff can store data in their personal MyFiles Samba folder. The total Internet disk storage quota is 5Gb for faculty and staff and 500Mb for students.
NetFiles:
Faculty, staff and students have access to 5Gb of data storage on the Netfiles server. Netfiles is a web-based network file storage service based in the Twin Cities. You must request a NetFiles account to use this service, but there is no additional cost for the service.

Data collaboration

A number of options are available for those who wish to securely share files with others within the University or elsewhere. Please note that email is not a secure method to share private or confidential data.

Active Directory:
For collaboration between faculty and staff, Active Directory customers can use the departmental COMMON shared area (N: drive). Customers may also request additional shared access groups from ITSS.
Google Drive:
Within Google Drive, individuals can set their own shared access folders and provide access to other students, faculty, staff and even those outside the University.
Netfiles:
Within Netfiles, individuals can set their own shared access folders and provide access to other students, faculty, staff and even those outside the University.
Samba:
Limited file sharing between UMD faculty, staff and students can be set up using a shared Samba folder. Customers may request shared access groups from ITSS.

Tiered Data Storage (for research or other large data sets)

For large (250Gb+) storage areas for research data sets, videos, and archiving, customers may request data storage on our tiered data storage server. There is an annual fee based on the amount of storage allocated, in tiers of 500Gb. For our current rates, please see: File Storage Rates.

Backup and restore services

Active Directory:
Files stored on the Active Directory file servers are backed up nightly. ITSS staff can restore individual files at our current hourly rate.
Google:
Files in your University Google account (Gmail, Drive) are backed up for disaster recovery purposes only. Deleted files and older versions are stored in the user's "Trash" for a short period of time and can be retrieved by the user during that time. As all of these files reside on Google (not ITSS servers), ITSS can not restore any Google files.
Internet storage:
Files stored on ITSS servers (MyFiles, MyWeb, home directory) are backed up nightly. Individual files can be restored on request by ITSS staff, billable at our current hourly rate.
NetFiles:
Files in your NetFiles account are stored on an enterprise server based on the Twin Cities campus. These files are backed up for disaster recovery purposes only, so individual file restores are not provided by the Twin Cities or ITSS. However, two features (Trash and Versions) provide some ability for individuals to recover deleted files.

Summary of Data Storage, Backup & Restore Options

The following table summarizes the options available for network data storage.

Service Intended use Data
backup
&
restore?
Disk Quota What you need
AD File Server Personal file storage (P: drive)

Departmental file storage and sharing (N: drive)
Yes 10 Gb personal; additional storage available on request

Designated department shared area; additional storage available on request
Active Directory services
Google Drive Personal file storage

Collaborative file sharing
Limited 30Gb University Internet (Gmail) account
  • Faculty and staff: Your Internet account is automatically created when you begin employment.
  • Students: Your Internet account is automatically created when you register for classes.
MyFiles Personal file storage Yes Faculty & staff: 5Gb

Students: 500Mb
University Internet (Gmail) account
  • Faculty and staff: Your Internet account is automatically created when you begin employment.
  • Students: Your Internet account is automatically created when you register for classes.
NetFiles Personal file storage

Collaborative file sharing
Limited 5Gb NetFiles account
Tiered Data Storage File storage and sharing for data over the standard disk quotas. Yes Available in 250Gb tiers Contact ITSS Help Desk (itsshelp@d.umn.edu, 218-726-8847) for further information.

Managing your data when you leave the University

When an employee is leaving the University, the employee and their supervisor should review the employee's digital data on all University systems, including:

For details on this process, please see: Digital Data Process for Terminated Employees.

Rev: 4.14 sab