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Your UMD Internet/Email Account

Your University Internet ID provides access to your UMD email account, which is considered your primary source for communications from the University.

Additionally, your Internet ID provides basic access to many University services, including:

• Network access (wired, wireless, ResNet)
• Active Directory services
• Network file storage
• Network printing
• Personal web space
• VPN service
• Course registration
• PeopleSoft
• Library resources
• Basic lab access (students only)

All students, faculty and staff are eligible for a University Internet email account.

Gmail Customers

The University has moved to Gmail as it's primary email. The majority of students, facutly, and staff are now in the Google Apps suite. A few remaining units will be made eligible for opt in once a legally compliant HIPAA solution is in place for them.

For more information about Google Apps, please see: Google Apps for the University of Minnesota Duluth.

For detailed instructions on how to view your GMail and Google Calendar on your mobile device, please see: Mobile Computing.

Using an Email Client with Gmail

For those faculty and staff who have moved to GMail, ITSS strongly recommends the use of the Google web client, as it maximizes the full collaborative features and functionality of Gmail.

However, if you have moved to GMail and choose to use a desktop client, you may do so by following these general steps:

1. Configure your desktop client.
   
   Use the Client Setup (IMAP email) information in the sidebar. (Note: IMAP has been enabled for you already by the University).
2. Set your Google desktop/mobile client password.
   • Go to your Internet Account Options page
   • Select Change Your Google Desktop/Mobile Client Password.
3. Sign in with your Google credentials.
   Sign in to your desktop client (such as Thunderbird) using your University Internet ID and your Google mobile password.

NOTE: ITSS staff are providing free technical support for the Gmail web client only. If you have moved to Gmail and would like ITSS assistance in configuring a desktop client, please call the Help Desk and provide an EFS number for billing, and we will queue your request.

UMD Email (Non-Gmail) Customers

For those faculty and staff who are not yet eligible for GMail, ITSS supports the use of Thunderbird on both Windows and Macintosh workstations. Detailed instructions for configuring Thunderbird are here:

• Thunderbird
  
• Thunderbird Tips, Tricks, & Features

For Windows users on Active Directory, the pre-configured version of Thunderbird is also available from the Run Advertised Programs service.

To configure other email clients (such as Outlook or MacMail), use the Client Setup (IMAP email) information in the sidebar.

If your inbox has been moved, see: Restoring Your Moved Inbox.

These tools are valid for faculty and staff who are still using UMD Email (not Gmail).

Turn on autoreply (vacation response)

Email features menu (select "Autoreply")

Use this tool if you plan to be out of the office for an extended period of time and want to send an automated reply to each person who sends you email informing them of this. You customize the reply message, which is sent to a person only once (the first time they send you an email).

Set up email filters

Email features menu (select "Mail Filters")

Use this tool to filter out email from unwanted sources. You can filter on the subject line, the email "from" line, or a domain (for example, everything from aol.com). You can also select to delete the filtered email with reading it, store it in a separate folder, or forward it to another account.

Set up Spam Assassin

Email features menu (select "Spam Assassin")

Use this tool to identify and filter out "spam" from your incoming email. For more information, see: SpamAssassin available for UMD email

Blocked Email

If people off campus are unable to send email to your UMD email account (getting an "email blocked" message):

• Review the Blocked Email Resources web page
• Ask the intended recipient to send email to:
     mailblock@d.umn.edu.

For more information about email blocking at UMD, see: Email block lists control the spread of spam.

Rev: 09.20.11 sab