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Your UMD Internet/Email Account

Your University Internet ID provides access to your UMD email account, which is considered your primary source for communications from the University.

Additionally, your Internet ID provides basic access to many University services, including:

All students, faculty and staff are eligible for a University Internet email account. New faculty/staff, please see the internet ID assignment process to view how to gain access to your account.

Gmail Customers

The University has moved to Gmail as it's primary email. The majority of students, faculty, and staff are now in the Google Apps suite.

For more information about Google Apps, please see: Google Apps for the University of Minnesota Duluth.

For detailed instructions on how to view your GMail and Google Calendar on your mobile device, please see: Mobile Computing.

Using an Email Client with Gmail

For those faculty and staff who have moved to GMail, ITSS strongly recommends the use of the Google web client, as it maximizes the full collaborative features and functionality of Gmail.

However, if you have moved to GMail and choose to use a desktop client, you may do so by following these general steps:

  1. Set your Google desktop/mobile client password.
    • Log in to the Internet Account Options page.
    • Click Set or Change Your Google Desktop/Mobile Client Password.
    • The Current Internet Password is the same that you used to log in to the Internet Account Options page. Then choose a different password to use as your Google Mobile/Desktop password.
  2. Configure your desktop client.
    • Incoming Mail
      Server type: IMAP
      Server/Host: imap.gmail.com
      Port number: 993 and select Use SSL
      Username: Use your full email address (username@umn.edu)
      Password: Use the Google desktop/mobile client password you created
      Authentication method: Password, do not use Secure Password Athentication (SPA)
      Mail check interval: 15 minutes or longer
    • Outgoing Mail
      Server/Host: smtp.gmail.com
      Port number and security: 587 and select Use TLS
      Username: Use your full email address (username@umn.edu)
      Password: Use the Google desktop/mobile client password you created
      Authentication method: Password, do not use Secure Password Authentication (SPA)

NOTE: ITSS staff are providing free technical support for the Gmail web client only. If you have moved to Gmail and would like ITSS assistance in configuring a desktop client, please call the Help Desk and provide an EFS number for billing, and we will queue your request.

Using Spam Assassin with Gmail

You can set an option for your Internet account to identify and filter out "spam" from your incoming Gmail. The University uses SpamAssassin.

  1. Sign in to https://www.umn.edu/dirtools (Internet Account Options page).
  2. Under "Incoming Email Options," select "Scan email with SpamAssasin."

For details see: Email Spam Assassin

Using "Vacation Reply" with Gmail

To set an automated vacation reply with Gmail:

  1. Select "Mail Settings".
  2. On the "General" tab, scroll down to the "Vacation Responder" section.
  3. Enter the dates, subject and your auto reply message.
  4. Select the "Save Changes" button.

UMD Email (Non-Gmail) Customers

For those faculty and staff who are not yet eligible for GMail, ITSS supports the use of Thunderbird on both Windows and Macintosh workstations. Detailed instructions for configuring Thunderbird are here:

For Windows users on Active Directory, the pre-configured version of Thunderbird is also available from the Run Advertised Programs service.

To configure other email clients (such as Outlook or MacMail), use the Client Setup (IMAP email) information in the sidebar.

If your inbox has been moved, see: Restoring Your Moved Inbox.

These tools are valid for faculty and staff who are still using UMD Email (not Gmail).

Turn on autoreply (vacation response)
Email features menu (select "Autoreply")
Use this tool if you plan to be out of the office for an extended period of time and want to send an automated reply to each person who sends you email informing them of this. You customize the reply message, which is sent to a person only once (the first time they send you an email).
Set up email filters
Email features menu (select "Mail Filters")
Use this tool to filter out email from unwanted sources. You can filter on the subject line, the email "from" line, or a domain (for example, everything from aol.com). You can also select to delete the filtered email with reading it, store it in a separate folder, or forward it to another account.
Set up Spam Assassin
Email features menu (select "Spam Assassin")
Use this tool to identify and filter out "spam" from your incoming email. For more information, see: SpamAssassin available for UMD email

Blocked Email

If people off campus are unable to send email to your UMD email account (getting an "email blocked" message):

For more information about email blocking at UMD, see: Email block lists control the spread of spam.

Rev: 07.29.14 jmh

© 2014 University of Minnesota Duluth
The University of Minnesota is an equal opportunity educator and employer.
Last modified on 07/29/14 12:00 PM
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