ITSS home : Internet/Email account : Secure Email Settings : Outlook 2007 for Windows

To connect to the UMD email servers to send and receive mail, your email client must be configured to use secure settings. This ensures that your username, password, and email content are encrypted and are not sent in clear text.

Setting up Outlook 2007 for UMD Email

Note: Oracle Connector for Outlook (OCFO) is not supported with Outlook 2007.

1. If you have an existing email account using IMAP, choose Account Settings from the Tools menu.
   
   If you have not yet created an Outlook account, continue to the next step.
   
   
   
2. When you open Outlook 2007 for the first time you should see a screen like the one shown below.  Select “Yes” and then click "Next".
   
   
   
   
   
3. Select “Manually configure server settings or additional server types” and click “Next”.
   
   
   
   
4. Select “Internet E-mail” and click “Next”.
   
   
   
   
5. In the Internet E-mail Settings window, enter the information for your UMD account and then click the “More Settings” button. .
   
   
   
   
6. In the "More Settings..." pop-up window, click on the "Advanced" tab.
   
   Select “SSL” for both of the "Use the following type of encrypted connection:” options and change the Outgoing SMTP port to 465.  Enter ~/Mail/ in the "Root folder path" box so that Outlook will know where your saved mailboxes are located.
   
   NOTE: If you have already been using Outlook without the "~/Mail/" for the Root folder path setting below, you may have created mailboxes that you won't be able to see if you use this settings. Just leave this setting blank to continue to see all of your saved mailboxes.
   
   
7. Still in the "More Settings..." pop-up window, click on the "Outgoing Server" tab.
   
   Check "My outgoing server (SMTP) requires authentication" and make sure the "Use same settings as my incoming mail server" is selected.
   
   
8. Click “OK” to close the window, click “Next”, and finally click “Finish”.
9. By default, Outlook will only show you IMAP saved folders that you have subscribed to. To see all your folders, right-click on the imap.d.umn.edu item in the left column and choose “IMAP Folders” from the pop-up list. Uncheck "When displaying hierarchy in Outlook, show only subscribed folders" option and then click “OK” to close the window.
   
   
   
   

Update Symantec settings

If you have Symantec AntiVirus installed you will need to disable the Email Protection option in order to send email using secure settings.

1. Select Symantec Client Security from the Start menu.
2. Expand the Configure option and click on Internet E-mail Auto-Protect.
3. Remove the checkmark in front of Enable Internet E-mail AutoProtect. Click OK and close the window.
   
   

Optional Tweaks

Setup your IMAP Inbox to be the default folder when opening Outlook

1. From within the main Outlook screen, click “Tools” and then “Options”.
   
   
2. Click the “Other” tab, then click “Advanced Options”, and then click “Browse”.
   
   
3. In the window that pops up make sure and select the “Inbox” that is shown beneath the imap.d.umn.edu hierarchy.  Click “OK”.  Every time you open Outlook it should now go right to your IMAP Inbox.
   

Set Outlook to store sent mail on the IMAP server

The default setting stores sent mail local on the hard drive in “Personal Folders”. To change this:

1. From within the main Outlook screen, click “Tools” and then “Account Settings”.
   
   
2. Highlight your account, then click “Change”.  On the screen that pops up, click the “More Settings” button.
   
   
3. Click the “Folders” tab, check “Choose and existing folder or create…”, then either chose one of your existing folders or make a new one.  To create a new folder first click imap.d.umn.edu, then click the “New Folder” button.  Click “OK” to close the window, click “Next”, and finally click “Finish”.
   
   

If you use Thunderbird off-campus using a different ISP

If you use Thunderbird at home and have a different Internet Service Provider (ISP) such as cable modem or DSL, you may have configured an SMTP server setting for your ISP's outgoing SMTP server. If your ISP's SMTP server supports secure protocols (SSL), you can continue to use your ISP's SMTP server for all email. If it does not support secure SMTP, we recommend you use UMD's server (smtp.d.umn.edu) with secure settings.

With secure email settings, you do not need to use Virtual Private Network (VPN) software to send email. However, for other security reasons we do recommend running VPN when your computer is not connected to an on-campus ethernet connection.