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Technology news for UMD faculty, staff and students

May 2011

Google Apps Transition

With nearly 11,000 UMD accounts in Google Apps, over 80% of faculty and staff have made the switch. Less than a quarter of student accounts remain to be migrated into Google Apps, but many of them are incoming freshmen for Fall 2011 and were only recently invited.

If you are among the remaining 451 faculty and staff who are not already in Google Apps, we strongly encourage you to find some time to make the transition as soon as you can and before we begin the automated process that will push remaining accounts from legacy email into Google Apps after Spring Semester ends. We want to be able to offer the best service possible during any issues that might accompany the transition. Automated migrations from legacy email into Google Apps will begin after Spring Semester.

Other accounts that will need to make the transition during this time include Departmental Accounts. The process for moving those accounts will be mailed out to each account but are also posted online.

Google opt in for those units who need to pay special attention to HIPAA-compliance is being tested over the next few weeks and we hope to be able to share details and a timeline about that very soon. Affected accounts include those in Med School, Pharmacy, and several other units that might handle protected health information.

Finally, an Alumni and Retiree server is in design and likely to be available by mid summer 2011. Legacy UMD email will be available for users who do not have a Google option until that option is made available and we will work hard to communicate directly with account holders as details become available.

For news, opt in numbers, tips, tricks, please visit our Google Apps for the University of Minnesota Duluth or call the Help Desk at 726-8847. Feel free to contact Jason Davis with any questions or concerns.

During the past month, we have continued working with collegiate units to add their faculty and staff workstations to Active Directory (AD) services. Most workstations require 30-60 minutes for the process, which includes migrating user's data and profile information.

To date, We have:

During the summer months, we expect to move an additional 750 or more Windows workstations into AD for the remaining units on campus: VCASSL, VCAA, VCFO, VcUR, Pharmacy, Med and NRRI.

We will also be involved in a pilot program with the Office of Information Technology (OIT) that will allow Macintosh and Linux workstations to use Active Directory services for authentication and security updates.

ITSS staff has been preparing for the Active Directory project for over a year and have shared this information with the campus through ITSS newsletters, department meetings, and monthly meetings with the academic technologists. For information including a complete schedule, please visit Active Directory at UMD. If you have other questions that have not been answered here or on our website, please send them to the ITSS Help Desk.

Secure Wireless

ITSS is testing a new on-campus secure wireless service (UMD-Secure) this spring. The secure wireless network provides the best security for your laptop or handheld device. Additionally, you gain the benefit of using the wireless network without having to login each time.

UMD-Secure uses WPA (Wi-Fi Protected Access) Enterprise and 802.1x for an encrypted and secure wireless connection. If your computer or mobile device supports WPA Enterprise (most do), simply visit our Secure Wireless Access web page on your laptop or mobile device. The Cloudpath XPressConnect utility will automatically configure your device to connect to and prefer the UMD-Secure network over our other wireless networks.

The XpressConnect utility works for most Windows TM , Mac TM , and Ubuntu TM computers and a growing list of handheld devices, including iPhone TM , iPad TM , iPod Touch TM , and Android TM phones and tablets. It is currently not supported on our campus for Windows Mobile OS.

For more information and detailed instructions consult UMD Wireless Network Access.

Long Distance Caller-ID

On Thursday, April 7th, ITSS converted our outbound long distance services to a new carrier. The new service, along with changes to our phone system, allow us to send caller-id with each call. Long distance calls will now display to the party you're calling as "UNIV MN DULUTH (218) 726-XXXX" (your number). In the past, some long distance calls failed because the called party's phone system blocked calls without caller-id. The new service eliminates those problems. UMD now has caller-id on all outbound calls. Caller-id for local calls was added a year ago.

Moodle 1.9 to 2.x Transition Timeline Change

In our February newsletter we stated "starting in Spring semester 2012 Moodle 2.x will be the only version of Moodle available." This was true in February, but now the Twin Cities campus is making Moodle 1.9 available to run along side Moodle 2.x in Spring semester 2012.

This change allows current Moodle 1.9 users to stay in Moodle 1.9 for 2011-2012, if desired. Although we are highly confident in the benefits of Moodle 2.x, Fall 2011 will be the first semester it is in production. Not all third party tools (e.g., TurningPoint clicker registration) may be available by September 2011, and some quirks in how Moodle 2.x runs are bound to surface during the first semester of use.

If you would like to discuss if you should move to Moodle 2.x this coming fall, please contact Amanda Evans or Bruce Reeves.

Policy on Public Records: Guidelines for Email

The UM Office of Records and Information Management and the UM Office of General Counsel have provided a policy on Public Records: Guidelines for Email.

In case you are wondering how the University and the State of Minnesota view your text messages, voicemail messages, emails, and other electronic communications, this is an interesting policy to read and understand. While we at ITSS do our best to protect your privacy, there may be instances where messages may be viewed as public records and can be requested. Please check this policy for details.

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