Recently some of you may have received an email from "Identity Management" about a new login key, called "Duo." If you use M-Key, please read this article.
The University of Minnesota is transitioning away from the "M-Key" system that some people use to access PeopleSoft and other Enterprise systems, and replacing it with a new login key, called "Duo."
This is an M-Key:
M-Key provides a "two-factor" login system. Two-factor means "something you know" (your password) and "something you have" (a code provided by the M-Key). Logging into a system like PeopleSoft requires having "two factors" to get in.
With Duo, you can use your cell phone or landline as your "two-factor" instead of carrying an M-Key. There are also ways to use Duo without a phone. For details see: Duo Two-Factor Authentication.
If you use an M-Key, please look for the email about the new Duo login key system (copy below for reference):
Dear M Key user,
As you know from our previous email (read it in Google Docs), the University has put into action a new cloud-based, two-factor authentication solution, Duo Security, to provide users with easier access to enterprise-level applications and systems. We are pleased to inform you that you are now eligible to use Duo. The existing M Key authentication is scheduled to be decommissioned within the next few months.
Most applications will allow both M Key and Duo Security during the transition.
Effective Sunday, March 23, several applications allow sign in with both Duo Security and M Key. Those applications are:
- PeopleSoft HR/SA
- PeopleSoft Enterprise Financials System (EFS)
- Oracle databases
- Data Warehouse Web Query
Additional applications that will be enabled for Duo in the near future include:
- Enterprise Document Management System (EDMS)
- Service Desk Account Management
If you have access to these systems, you can begin using Duo Security as of the dates listed. The Sign In pages for PeopleSoft HR/SA, PeopleSoft EFS, and BPEL will change on March 23 to indicate that both M Key and Duo Security are available. To see an example of the new Sign In pages, please visit: PeopleSoft example (Google Doc), BPEL example (Google Doc).
If you haven't already done so, you will need to set up your device to use Duo or request a new Duo hardware token. If you have been assigned an M Key, you will need it to start the enrollment process.
We encourage you to visit the Two-Factor Authentication website for complete information and resources about Duo Security, including:
- General information
- A guide to help you determine "Which Authentication Method is Right For Me?"
- Enrollment instructions
- How to request a Duo hardware token
- Duo vendor self-help guides.
Questions should be directed to firstname.lastname@example.org or the technology service desk at (612) 301-4357 (1-HELP on campus).