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Note: Information contained in archived ITSS newsletter articles was current at the time of publication, but may not reflect the present state of technology or ITSS.

April 2003

Use Email Folders for Efficient Work Flow and Organized Information

Modern email programs support the use of folders for storing and organizing email messages. As the amount of email we receive increases, using folders can help you manage your email effectively.

Here are some tips for using email folders:

  • Decide on an organizational plan for your folders. Make a folder for each major project or topic that you work on. Store email messages in the appropriate folder.
  • Keep your inbox small. If you keep your inbox open all the time, having a huge list of messages in it all the time can be a major distraction. Try to deal with items and move them to folders as quickly as possible. If messages stack up, move the less important ones out to special "dolater" or "readlater" or "wait" folders.
  • If your number of folders becomes large, consider grouping related folders under a special folder that holds other folders. Both Mulberry and UMD Webmail support this type of nested folder organization.
  • Pare it down periodically. If you are a compulsive saver, consider an annual cleanout. If cleaning out your folders one by one is too overwhelming, move all your folders to a different location, and start a new set of folders. After some time has passed, delete the old folders.
 

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Last modified on 04/03/03
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