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Use of Digital Signage

Effective Date: September 1, 2011

Policy

UMD digital signs are to be reviewed and approved by UMD administration before being purchased and installed. The content must be managed through the centralized software system provided by the University of Minnesota Classroom Tech Services (CTS). UMD Facilities Management must be consulted for location, placement, and building code review. UMD Information Technology Systems and Services (ITSS) will provide technology consulting services.

Units requesting a digital sign are responsible for all costs and are encouraged to consider our campus carbon footprint when determining whether a digital sign is truly a good investment.

Goals

Procedures

Information Technology Systems and Services (ITSS) will provide technical support for the equipment, software, and networking required to run these systems. Contact the ITSS Help Desk (8847, helpdesk@d.umn.edu) to request a consultation.

Facilities Management will be the campus contact for any unit wishing to install digital signage. Facilities Management will coordinate the installation work, ensure that the sign meets building code requirements, and address power needs. Submit a work request form to Facilities Management to begin this process.

The Classroom Tech Services will provide a centralized system for managing the layout and content of the signs.

Individual units requesting a digital sign shall be responsible for the cost of the equipment, ongoing charges for using the Classroom Tech Services centralized system, cost of installation, and the staff costs that should be devoted to updating information on the sign. The value of a digital sign is the ability to regularly change content. If staff resources are not available to do this, please consider installing a bulletin board.

All involved in using digital signs should recognize that they use a significant amount of energy to run, thus increasing our carbon footprint at a time when we are working hard to reduce it. A single 46-inch digital sign running 24 by 7 could consume 1600 kilowatt hours of electricity per year, costing the campus approximately $100 per year. ITSS will recommend a commercial-grade monitor that can be configured to shut down at night. Please be sure that you will make good use of a digital sign by providing frequent updates of content before choosing this solution.

Each department currently using digital signs should move toward converting existing systems to use the centralized CTS management system to support our campus need for emergency notification.

Use this approval form to gain approvals before proceeding with purchase and installation.


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Last modified on 08/26/11 02:33 PM
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