Single and Group Address
Books
The Address Book Manager is used to allow you to organize your
local and remote address books. It is recommended that you use
your Remote address book for creating single and group addresses.
Remote addresses are accessible from any computer you use to access
Mulberry. Local address books are maintained and stored only on
your local computer.
Creating a New Address Book
Speedy message creation is accomplished using Address
books. Address books are used to store your frequently used
email addresses. Address books allow you to keep lists of people
you correspond with frequently and to insert their email addresses
into the various address fields of a Draft window with just two
mouse clicks. Address books can contain records for individual
users as well as for "groups" of multiple email addresses.
Select Addresses from the Toolbar.
Select Address Book Manager from the pop down menu.The name of your address book, found under Remote, is your user name. If your Remote address book is not displayed, click on the symbol to the left of Remote. The symbol is either a plus (+) sign or a blue arrow facing right. Clicking the symbol will open your address book.
Class Exercise: Check all three diamonds
to the left of your user name.
Checking these diamonds will 1) open your address book on start-up,
2) allow you to use nicknames, and 3) allows your address book
to be used for searching email addresses.
Click on the Open button and the single and group window
address book displays.
.
Single
addresses (Barb Johnson and Mary Olson-Reed)are displayed in the
upper section of the address book window "trteam1.members."
The group addresses (Information Technology Systems) are displayed
in the bottom section. To see the names of group members, click
on the + sign left of the Group Name.
Adding Single Addresses - Click
in the upper section of the Address Book window to select single
and the address book for single entries appears. Click on New
and an Address Edit box displays.
Three most commonly used fields used in creating Single Addresses:
Class Exercise: Create four single addresses:
Nickname: tr, Full Name: Training Team
One, email: trteam1@d.umn.edu
Nickname: mjr, Full Name: Mary Olson-Reed, email: molson14@d.umn.edu
Nickname: rog, Full Name: Roger Petry, email: rpetry@d.umn.edu
Nickname: br, Full Name Bruce Reeves, email: breeves@d.umn.edu
Select OK. Continue selecting NEW for additional
entries.
Class Exercise: Edit an address. Double-click
on the name Mary Olson-Reed and change the Full Name to Mark J
Olsen in the Address Edit box.
Class Exercise: Delete a single address, select Mark J Olson and
then click the Delete button.
Class Exercise: Sort addresses, select the Sort criteria and also
select Show criteria.
Adding Group Addresses
Select Group by clicking in the bottom section
of the Address Book window. Select New. Enter Group data
in the Group Edit box.
Three most commonly fields used in Group Address Books:
Nickname: Used in place of the Group Name.The nickname will
not be shown on the email message. Pick an easy to remember, short
version of the Group Name.
Groupname: The name of the group, identified in your address book.
Address: Enter the names of all members of the group. Note: If
their domain is @d.umn.edu you do not have to enter it.
Class Exercise: Create a Group: Nickname:
MUL,Group Name: Mulberry People, Address: trteam1 and your own
email user name. (You do not have to include the domain if it
is: @d.umn.edu.
To Edit a group, double-click on the group name. The
Group Edit box will be displayed and you can make your changes.
To Delete an entire group, select the group name and then
click the Delete button.
To Delete an individual from a group, double-click on the
group and when the Group Edit box appears, select the individual's
name and using either the Delete key or the Backspace key on your
keyboard - delete the name.
To Add a name to a group, double-click on the group name
and when the Group Edit box appears, add the new name.
Class Exercise: Let's send a message to the MUL group. In your Address Book window select the MUL group and then click on the Message button in the right corner. A draft email appears and the members of the MUL group are shown. Tab to the Subject: By Jove I've Got It! and send the message.
Create New Address Books
From Addresses on the toolbar, select Address Book Mgr,
select Remote>click the New button and a
Get String box appears. 
Your New Remote Address Book must be your user name followed
by a . (dot, period) with an extension
to your address book user name.The extension can be a number or
text. Shown below are names of possible new address books for
the trteam1.
The first address book is identified by the email user name.
Other addresss books are created by adding an extension to the email user name. As shown below trteam1.members.
Class Exercise: Create two new address
books for yourself now.
For more "Help" - just select Help from the Toolbar Menu. Or, review
the
Mulberry Online
Reference Guides.
Now is the time to change your Preferences, Default settings, delete any mailboxes, address books, anything you might have added for the class exercises. Have a good day.