Begin by talking to Verna Richardson in 134 Kirby Student Center (next to Info Desk). She will check for available space and arrange a tentative booking for a table.
After receiving a tentative booking from Verna, you must get approval from Bev Anderson in the Student Activities Office (accross from Info Desk).
At this time you should go back to Verna Richardson to confirm the reservation. You will also need to fill out a cash box request form. This form needs to be turned into the Kirby Information Desk.
If your fundraiser includes food, you will need to visit the Food Service Office (270 KSC) to order food or check on Food Service Regulations.
On the day of your fundraiser, you can pick up the cash box you have reserved from the Information Desk. There will be a change supply in it.
When your sale is over, bring the cash box and its' entire contents back to the lnformation Desk. It will be kept in a secure place. Three days after your sale, you can pick up your proceeds. (Profits - change supply = proceeds).
If your fundraiser included food ordered from Food Service, they will send your Student Organization an invoice that you are responsible for paying.
Food Service can provide food for many different kinds of fundraisers. The most popular are hot dog, coney dog, bratwurst, ice cream, natchos and soft pretzels.
On the day of your fundraiser, your food will be ready for you at the arranged time in the kitchen. The kitchen is on the first floor of KSC. Them is a hallway by the row of telephones with a set of double doors. Go through the doors and the kitchen is the first door on your left
If you are doing a hot dog or coney dog fundraiser, plan for sales of 150. You can get hot dogs in 3 batches of 50. The first 50 will be ready for you. When you begin to run out, go back to the kitchen and tell the cooks. They will need at least 10 minutes to prepare another batch of 50.
Plan for sales of 100 bratwurst or corn dogs per day, they are also done in batches of 50.
Ice cream will be in a chest freezer that can be rolled out into the hall. It will already have been weighed and will be weighed again when your sale is aver.
Natchos are usually served with a 2 ounce portion of chips and a 2 ounce portion of cheese sauce. Plan for sales of 75.
The pretzel is a 2.5 ounce serving and the cheese sauce is a 2 ounce serving. Plan for sales of 100 pretzels.
If you run out of pop, pre-mix tanks are kept in the kitchen, POP SHOULD NOT BE TAKEN FROM THE RECEIVING DOCK. Instructions for hook-up are attached to the cart.
The billing procedure is as follows. You will be billed for the actual amount of food that is ordered. Pop and ice cream are weighed in and out so you will be billed only for the amount you used. Buns in packages or sleeves that are UNOPENED can be credited to your billing.
Leftover hot dogs, corn dogs, bratwurst, or pretzels cannot be returned. Please take them for your own use.
Due to Health Department regulations, only packaged condiments can be served. These include ketchup, mustard, and relish. All persons handling food MUST USE THE TONGS AND GLOVES that are provided by Food Service.
It is your job to bring all items back to the kitchen when your fundraiser is over. Student groups are responsible for selling their own prices
If you cancel your fundraiser within 48 business hours of the scheduled date, no penalty will apply. If you cancel past the deadline or if your Organization doesn't show up, you will be charged for any food ordered from Food Service. Please don't forget.
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