HOW TO ESTABLISH AN ON ON CAMPUS CHECKING ACCOUNT
An on campus checking account can be established by filling out a request form This form establishes an account number for the organization and it only needs to be filled out once in the organization's history. Every year after the establishment of the account, the organizational president and treasurer need to fill out an account signature card. This card establishes who in your organization may sign your checks. Please bring the filled out card to the Student Activities office.
HOW TO WRITE OUT A CHECK
To fill out a check simply fill out everything like you would on your own personal checking account except for the check number and the organizational counter signature. Please flip this sheet over to see exactly what goes on each line of the check. You also need to fill out the bottom half of the check which tells you where your account currently stands. Again, an example of the completed form is on the back of this sheet.
Once everything is filled out, take the check to the Student Activities center. Either Bev Anderson or Mary Jo Bowman will be the organizational counter signature. Once the check is signed it is official and you may conduct your transaction.
PICKING UP MONEY FROM FUNDRAISERS
After your group has completed a fundraiser the cash box must be returned to the Kirby Information Desk. Your organization's fundraiser revenue needs to be picked up from the Desk within 48 hours of your event. You will be asked to sign for the revenue so that we know who in your group has picked up your money.
DEPOSITING MONEY
To deposit money into your account, simply fill out a deposit slip located in the back of your checkbook (please see the flip side of this page for an example) . Make sure you have two adding machine tapes on your checks only (with checks in the same order on each tape) . You may use the machine located in the activities center. Take your deposit to window 11 in Darland during the hours of 8:30 am - 3:30 pm Monday - Friday. The cashier will count the money, stamp your book with the date and time, tear out the white copy of the slip, and leave you the yellow copy. Once a month you will get a computer print out of all transactions that occurred in your account. If your balance doesn't match the amount on the print out, call Sue Bosell at x7168.
VOIDING CHECKS
If you void a check you must return the check to Bev Anderson or Mary Jo Bowman so that the money can be put back into your account.
FUN FACTS ABOUT YOUR ACCOUNT
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