UNIVERSITY OF MINNESOTA DULUTH

A Place To Be Someone

2007 – 2008

Table of Contents

Kirby Student Center/Use of Kirby Student Center/Use of This Guide 3

Who’s Who in the Kirby Student Center 4

Important Offices and Phone Numbers 5

Operating Policies and Regulations for Student Organizations, and Forms 6

University Policy Concerning Student Organization Operations 7

Group Activities 9

Freedom of Speech 10

Human Relations Responsibility 11

Business Enterprises Responsibility 12

Financial Operations 13

Social Responsibility 14

Responsibility of Student Organization 16

Guidelines for the Consumption pf Alcohol at UMD 17

Policy on Possession and Consumption of Alcoholic Beverages at

Student Organization Sponsored Events 18

Programming that Involves Alcohol 19

Application to Serve Alcoholic Beverages at an On-Campus Event 20

Judicial Functions 21

Policy on Eligibility for Activity Participation by Students 22

Directory of Student Organizations 22

Policies Applicable to Individuals 23

Student Conduct Code 24

Inciting or Participating in a Riot 25

Hazing 25

Use of Facilities by Non-University Organizations 26

Fund Raising Policy 28

Campus Fund Raising, Sales and Solicitation 28

Solicitation Policy 29

Food and Alcohol Policy 30

Food Policy 31

Catering Policy 32

Registration Policy for Student Organization 33

Procedures for Registration 34

Disestablishment of Student Organizations 35

Room Reservation Policy 36

Poster and Banner Policy 37

Kirby Student Center Banner Service 39

Campus Housing Facilities Posting Policy 40

Student Organization Mail Distribution in University

Housing Facilities 40

UMD Housing Poster, Flyer, and Banner Policy 41

Operating within Kirby Student Center: Successful Event

Programming Basics and Sample Forms 42

Kirby Student Center Facilities 43

Information Desk/Room Reservations 45

Reserving Rooms in Kirby 46

Fees and Charges for Rooms in Kirby 47

Kirby Student Center Room Reservation Request Form 48

Student Activities Center 49

Student Organizations 50

Organization Registration Procedure 50

Responsibility of Student Organizations Policy 51

Proof of Insurance General Liability Policy 52

Human Rights Policy 53

Non-Hazing Policy 54

Web Page Information Template 55

Fundraiser Procedure and Policies 56

Guideline for a Student Organization Constitution 57

What is Programming 59

Programming Basics 60

Potential Source of Programming Monies 61

Kirby Student Center Community Service Award 62

Equal Opportunity Programming 63

General Policy for Planning Activities on Campus 64

Booking Entertainment – Contracts 64

Films/Videos 65

Video Piracy and Public Performance 65

People/Dances 66

Program Budget Outline 67

Artist Equipment Request 68

Ticket Sales Record for Films, Dances, Etc. 69

Request for Police Services 70

Cash Box Request 70

UMD Stores Charge Authorization Sheet 71

Pep Rallies/Bonfires 72

Fundraising Programming 73

Off-Campus Fundraisers 75

Off-Campus Local Drinking Establishment Fundraisers 75

Guidelines for Use of Space Across From Bookstore 76

Programming That Includes Alcohol 77

Serving Food and Refreshments at Programs 78

Publicizing Your Programs 79

Publicity Guidelines for University Relations 80

Tickets and Ticket Sales 81

Decorations/Christmas Trimmings and Fire Safety Regulations 81

KIRBY STUDENT CENTER

Kirby is a busy place seven days a week for students, faculty, staff, and guests. It is a place to discover an internationally known speaker, a "hot" new band, a quiet corner, or a good friend.

A relaxed, personal, caring Minnesotan atmosphere envelops you as you enter the Student Center. The atmosphere is enhanced by music, a variety of entertainment, and student artwork. You will find comfortable lounges, a relaxing game room, and contemporary and periodic meeting rooms

The staff in the Kirby Student Center also adds to the personal care that each member of the UMD community is entitled to. Their friendly, helpful manner will guide you through your roughest days.

Kirby Student Center is vibrant and subtle; spacious and cozy; comfortably yours and refreshingly public – the center of action and the focal point for the feeling that is UMD.

Kirby Student Center is more than a building. It is services and a center for co-curricular activities. The facilities, services, and activities provided by Kirby are open to the entire UMD community. Kirby Student Center is truly a place to be someone!

USE OF KIRBY STUDENT CENTER

The facilities of Kirby Student Center are used to house and sponsor the educational, cultural, social and recreational programs of the University. Under most circumstances, Kirby is able to provide its services and facilities at no cost. This is possible through the collection of student service fees.

However, a fee must be charged when the programs are a source of income to the sponsoring organization, or when the persons benefiting directly from the program are not members of the student body or the immediate University staff, or when programs are extended after the normal operating hours, or when programs require additional University personnel. The fees are imposed when it is necessary to recover a portion of the operational costs.

USE OF THIS GUIDE

This guide was created to help you learn more about the policies that affect student organizations, how to operate in the Kirby Student Center and how to program events successfully. It is certainly not meant to take the place of face-to-face contact with the Office of Student Activities. We encourage each of you to stop by our offices at any time to discuss a concern or just to say "hi".

WHO'S WHO IN THE KIRBY STUDENT CENTER

KIRBY STUDENT CENTER

Director, Kirby Student Center 726-7163

Neale Roth

Associate Director 726-8741

Patrick Keenan

Room Reservationist 726-7166

Verna Richardson

Building Manager 726-7167

Nate Langemo

Kirby Information Desk 726-7163

Kirby Games Room 726-8734

Off-Campus Housing 726-7170

STUDENT ACTIVITIES OFFICE

Assistant Director, Student Activities & Leadership Development 726-8740

Joie Acheson

Student Activities Advisor 726-8739

Christina Geissler

Executive Office & Administrative Specialist 726-7170

Mary Jo Bowman

Principal Office & Administrative Specialist 726-7169

Laura Young

Principal Operations/Student Support Specialist 726-7063

Kimberly Butson

Statesman 726-7112

Lisa Hansen

Late Night Kirby 726-8742

IMPORTANT OFFICES AND PHONE NUMBERS

BUSINESS OFFICE, 209 Darland Administration Building

726-8292

CAREER SERVICES, 22 Solon Campus Center

726-7985

CATERING, 245 Kirby Plaza

726-7177

DISABILITY SERVICES & RESOURCES, 256/258 Kirby Student Center

726-8717

HEALTH SERVICES, 815 University Circle

726-8155

HOUSING & RESIDENCE LIFE, 149 Lake Superior Hall

726-8178

PRINT SERVICES, 125 Kirby Plaza

726-7114

RECREATIONAL SPORTS OUTDOOR PROGRAM, 153 Sports and Health Center

726-7128

SPORTS FACILITIES COORDINATION, 196 Sports and Health Center

726-7387

TICKET OFFICES:

Athletics Events, Lobby Sports and Health Center

726-8595

Kirby Program Board Events, Kirby Information Desk

726-7163

Music Events, Weber Music Hall

726-8877

UMD Theater Events, Lobby Marshall Performing Arts Center

726-8561

UMD POLICE, 287 Darland Administration Building

726-7000

UMD STORES, 175 Kirby Student Center

726-7175

WOMEN'S RESOURCE AND ACTION CENTER, 266 Kirby Student Center

726-6292

OPERATING POLICIES AND REGULATIONS

FOR STUDENT ORGANIZATIONS

UNIVERSITY POLICY CONCERNING

STUDENT ORGANIZATION OPERATIONS

University Senate, October 31, l946

Amended, University Senate, Feb.19, l953

Reviewed & Updated, Student Affairs Committee February 20, 2003

PURPOSES

The University Senate, responsible for formulating educational policies, considers organized student activities and programs an integral part of the University's total educational program. In order to contribute significantly to students' educational progress, to their recreational needs, and to their personal development, student activities should give to participants experiences which yield stimulation of interest in current social, political, economic, cultural or religious issues and problems; experience in living and working in group projects with individuals of different races, creeds and cultural backgrounds; intellectual development in fields related to classroom experiences; development in ideals and standards through activities of a professional type; practice in recognizing and exercising the responsibilities of citizenship; development of personal and professional friendships and association; development of capacities for leadership in group enterprises and recreational experiences within the cultural environment of the University.

PRIVILEGES AND RESPONSIBILITIES

In the management and conduct of activities designed to attain these objectives, students enjoy certain privileges and bear certain responsibilities as members of the University community. Among these privileges are the following:

Rights and privileges similar to those enjoyed by responsible citizens in every community, including those of discussion, debate, assembly, communication and dissemination of personal and group points of view through University-recognized and/or established media of expression and distribution; the right to initiate and join in the initiation and conduct of organizations, associations and enterprises consistent with the ideals and objectives of a program of higher education; the assistance and advice of members of the University staff in planning and conducting programs; the formal and official University recognition of activities and organization; the right to establish and maintain suitable media for publicizing and furtherance of student activities and the expression of students' point-of-view and the use of University facilities, services, buildings and property in conformity with general University regulations designed to make for orderliness and to serve the best interests of the University community.

These privileges granted to students by the University imply attendant responsibilities, which are assumed with the acceptance of privileges. Among these responsibilities are the following:

The responsibility to plan and conduct activities furthering educational purposes; the responsibility of student groups and organizations to recognize at all times that their actions and words may be considered by the public as representative of the University and that such actions and words should be such as to serve the best interests of all students and the highest purposes of higher education as a whole; the responsibility to direct student activities so as to avoid narrowness and selfishness of purpose, and to achieve the furtherance of purposes consistent with educational objectives; and the responsibility to recognize the affiliation of a student group with external organizations in no way abrogates the group's relationship to the University.

TYPES OF ACTIVITIES

In the exercise of the above privileges and subject to the foregoing responsibilities, officially registered student organizations and groups may initiate and conduct activities and affairs whether through discussion, meetings, publications, or giving recognition to intellectual achievement; programs concerning matters such as political, social, economic, educational, cultural, aesthetic, vocational, scientific, of other interest; fund-raising programs, through dues, assessments, or solicitation among students, to support the organization, to support welfare and charitable projects appropriate to the University community; religious programs, recreational programs for student; participation in government of student affairs through councils, boards, and other governing bodies; and planning and practicing group living through fraternal of co-operative associations.

The foregoing activities, affairs, and programs shall be directed primarily to the University community and to its members, and may not be extended by student organizations, using any means including any medium of communication, beyond the community without the guidance and approval of the Coordinator of Student Activities' staff. Any such extension of activities, affairs, and programs beyond the University community shall be an incidental part of the organization's total program and shall be consistent with the furtherance of students' educational objectives.

RELATIONSHIPS

The University is concerned not only with objectives but also with worthwhile results accomplished through student activities. For this reason, the University has established advisory and supervisory relationships with student groups with regard to the nature of activities, problems of financial management, and effective utilization of opportunities to achieve educational, recreational, and self-development purposes. Close co-operative working relationships should be maintained by student organizations and their members with faculty advisors and with the staff of the Coordinator of Student Activities, which serves as the normal channel for relationships between student organizations and the University administration.

The Assembly Committee on Student Affairs has general jurisdiction over all matters of policy, regulations, rules and programs relating to student activities. The students at all times have free access to this committee for review and discussion of such matters. The responsibility for administering such policies, rules and regulations and for general supervision over student activities has been assigned by the administration of the University of the Coordinator of Student Activities in the Office of Student Affairs.

Appeals from decisions of the staff of the Coordinator of Student Activities affecting student organizations and activities may be made to the Vice President for Student Affairs, the Assembly Committee on Student Affairs, the Assembly, the President, and finally, the Board of Regents.

The Assembly Committee on Student Affairs is empowered and directed to establish general policies and with general University regulations. All previously established rules and regulations having to do with student organizations and their activities as defined in this document shall be reviewed and, if necessary, revised or rescinded by the appropriate body to conform to these policies. Before the Assembly Committee on Student Affairs adopts rules and regulations, all interested student organizations shall have the opportunity for study and recommendations concerning the proposed rules and regulations.

GROUP ACTIVITIES

Social Activities and Outings

Assembly Committee on Student Affairs, January 28, l972

Reviewed & Updated, Student Affairs Committee February 20, 2003

Under the Policy on the Responsibility of Student Organizations for the Conduct of Members, "each student organization shall be responsible for the individual and collective conduct of its members in all of its group sponsored activities and functions." The policy applies to both on and off-campus events, and participants are expected to act in accordance with applicable University policies, municipal and state law.

Organizations may find it wise to avail themselves of the advising services of the Student Activities Center with regard to the legal complexities of contracts for facilities or bands before signing such contracts.

Organizations sponsoring overnight outing away from campus are encouraged to leave with their University Activities Staff an information sheet including a list of participants, method of transportation, dates, time, location and information on how they can be reached in case of an emergency.

At any social activity or outing, one person, preferably over age 21, should be designated as the coordinator to serve as spokesman for the group and the one who should be made aware of any problems, which arise.

FREEDOM OF SPEECH

Responsibility of Students for Freedom of Speech

Senate Committee on Student Affairs, May l0, l963

Reviewed & Updated, Student Affairs Committee February 20, 2003

"The principle of free speech is a very precious principle in a truly free society and is a part of the American way of life explicitly guaranteed by the Federal Constitution...The University is the product of a free society. It is neither afraid of freedom nor can it serve society well if it casts doubts on the ability of our free institutions to meet the challenge of doctrines foreign to our own...We pay only lip service to freedom if only those with whom we agree are allowed a hearing."

~Excerpts from a statement by President O Meredith Wilson, April 26, l962.

Orderly discussion of issues is essential to the function of a university. Students at the University of Minnesota share responsibility to preserve conditions favorable to orderly and rational discussions.

In order to more fully support the democratic processes, we encourage students to actively participate in and assume responsibility for freedom of speech. This implies the following:

1. Students who participate in campus programs are expected to conduct themselves in a manner, which

will not interfere with freedom of speech.

2. Students who participate in campus programs in which disorder occurs have a responsibility to act to

restore an atmosphere conducive to free expression.

3. Students who participate in campus programs are also expected to cooperate with the police,

University staff members, and members of the sponsoring organization in their attempts to restore an

atmosphere conducive to free expression.

The Assembly Committee on Student Affairs disapproves the following actions as being detrimental to freedom of speech:

1. Questioning, inappropriate to the format of the meeting.

2. Interruptions, which prevent the continuation of the programs, e.g., singing, abusive heckling, feet

stamping, seizing the microphone, throwing of objects.

3. Picketing, designed to restrict the freedom of expression. (The committee recognizes that orderly

picketing expressing ideas is legitimate.)

A registered student organization planning to attend the meeting of another student group to

demonstrate its disapproval by orderly picketing of the other group or its activities is expected to notify the Coordinator of Student Activities in advance of the meeting of its plans to demonstrate. However, this does not imply approval of disapproval of picketing under the terms of this policy.

HUMAN RELATIONS RESPONSIBILITY

Policy on Human Relations

Senate Committee on Student Affairs May 3, 1964

Approved, University Senate, June 3, 1964

Reviewed & Updated, Student Affairs Committee February 20, 2003

The University of Minnesota believes that an educated person recognizes the existence of and understands diversity in attitudes, beliefs and practices with respect to racial, religious, cultural and socioeconomic groups, color, creed, national origin, sex, age, marital status, disability, public assistance status, veteran status, and sexual orientation.

The goal of this policy is to overcome prejudice and discrimination. The University atmosphere should be one in which participation in extracurricular activities will lead to a commitment to values based upon knowledge, familiarity, understanding, association, and respect for individuals from divergent backgrounds,

Implicit in the framework of the University's educational goals is the development of students:

1. Who are respectful of members of other races, religions, color, creed, national origin, sex, age,

marital status, disability, public assistance status, veteran status and sexual orientation.

2. Who understand the interests, needs and desires of people from other socio-economic groups, and

3. Who have worked with people from different cultural, racial and religious backgrounds on projects

and programs of common interest.

Advisors and student officers are responsible for implementing this policy in their work with student organizations.

Use of University Buildings by Registered Student Organizations

Approved, Senate Committee on Student Affairs, June 4, l958

Reviewed & Updated, Student Affairs Committee February 20, 2003

Registered student organizations have the privilege of using University facilities for activities, which meet the requirements of the Assembly Committee on Student Affairs. These facilities should be scheduled in the order of application, and in accordance with the established policies and practices governing their use.

The resources and expert staffs of the many University departments should be made available to student organizations for consultation and aid in the development of their programs. The use of such resources by student organizations should be encouraged.

Use of University Buildings by non-University Groups

If your organization contemplates the sponsorship or co-sponsorship of conferences, conventions or activities that would include non-University groups, information regarding policies and procedures may be obtained by contacting the Coordinator of Student Activities.

BUSINESS ENTERPRISES RESPONSIBLITY

POLICY ON BUSINESS ENTERPRISES

Approved, Board of Regents, October 17, l980

Reviewed & Updated, Student Affairs Committee February 20, 2003

The Board of Regents, aware of its responsibility for all business enterprises, services and activities within the University adopts as a general philosophy the following policy on such activities for the University of Minnesota. The Board of regents requires that all business enterprises, services and activities conducted within the University shall be operated by the University except as outlined as follows:

1. The University may under contract; lease, sub-lease, or secure management services for its business

enterprises.

2. The University may authorize the operation of business enterprises, services, and activities to

registered student groups using the following guidelines:

a. Priority will be given to registered organizations, which are broadly representative of

campus students or a large sub-section thereof (e.g., student government, union boards,

college boards): other registered student organizations shall be considered on the basis of the

manner in which their enterprise would significantly benefit the campus.

b. The venture is complementary to the academic environment and compatible with overall

University policy. The benefits of the venture must be demonstrable. The appropriate

Assembly Committee on Student Affairs will review appeals concerning questions of

operational procedure, products sold, and disposition of excess funds.

c. Adequate financial resources are available and evidence of on-going commitment to the

venture demonstrated.

d. Reasonable standards are followed regarding employment, cleanliness, safety and financial

accountability, which comply with city, state, and federal regulations.

e. Prior to commencement of business, agreement must be arrived at between the

administration and the student organizations as to the method of financial accountability

according to the usual standards of good business practice.

All business enterprises, services and activities, whether University operated or student operated, shall provide opportunities for University community review and guidance through established boards and committees.

The Board of Regents is aware of a variety of short-term, fund-raising projects by student organizations, which are not expressly provided for in this policy. Control of these is the immediate responsibility of the Student Affairs officers and the Assembly Committee on Student Affairs on each campus of the University.

Administration of Policy

Under this policy, the Vice President for Finance, Planning and Operations shall have authority to designate which business enterprises, services and activities shall be provided by the University on the Twin Cities Campus of the University and in consultation with the Provost of any campus shall so designate University-operated enterprises on a campus. The Vice President for Finance, Planning and Operations, in consultation with the Vice President of Student Affairs and in consultation with the appropriate campus Provost, where applicable, shall approve the operation of business enterprises, services and activities by registered student groups within the guidelines as established by this policy.

FINANCIAL OPERATIONS

Supervision by Assembly Committee on Student Affairs

University Senate by-laws, adopted May 20, l964

Reviewed & Updated, Student Affairs Committee February 20, 2003

It (the Assembly Committee on Student Affairs) shall maintain supervision over the financial affairs of all student organizations over which the University has control.

Report of the Administrative Committee to the University Senate,

November 18, 1948

Reviewed & Updated, Student Affairs Committee February 20, 2003

Resolved, that the Administrative Committee of the Senate reaffirms the University policy of financial supervision of student organizations, including fraternities and sororities, under the rules and regulations of the Assembly Committee on Student Affairs.

University Senate,

February 17, l944

Reviewed & Updated, Student Affairs Committee February 20, 2003

In regard to the monies and finances of student organizations and organized student activities it shall be the responsibility of the Office of Student Affairs to supervise, counsel and advise all student organizations including fraternities and sororities, through conferences, interviews and periodic audits and reports for the purpose of ascertaining the stability and the prudent, efficient operation of the organization.

In regard to the monies and finances of student organizations and organized student activities it shall be the responsibility of the designees from the offices under the direction of the Vice Chancellor for Academic Support and Student Life to supervise, counsel, and advise all Student Service Fee organizations on financial concerns.

SOCIAL RESPONSIBILITY

Responsibility of Student Organizations

Revised Student Affairs Committee, March 9, l972

Reviewed & Updated, Student Affairs Committee February 20, 2003

Acting in the belief that the governing of student affairs should at all times be as close to the governed as possible, each student organization shall be responsible for the individual and collective conduct of its members and guest in all of its group sponsored activities and functions. The appropriate elected officers of each group shall exercise this responsibility on behalf of the organization.

EXTENSION OF THE GENERAL POLICY TO COVER ALL-SCHOOL SOCIAL EVENTS

The following specific regulations and responsibilities of student organizations for social events follows naturally, in the opinion of the Student Affairs and Student Behavior Committees, from the general policy on student organization responsibility.

1. Conduct Unbecoming a Student

This is a general description covering a wide variety of inappropriate behaviors. There need be no cause for concern about vagueness in this instance. It clearly embraces drunkenness, abusive behavior that infringes upon the rights of others as conduct unbecoming to a student.

2. Sponsoring Student Organization Responsibilities

It is expected that the organization officers will impress upon all members prior to the event that the organization will be responsible.

If there is drinking, disorderly behavior, etc. during the function and no evidence that the sponsoring organization attempted any restraining action through officers or members, the organization will be held responsible by the Student Affairs Committee and disciplinary action will be taken.

3. Actions Appropriate for Sponsoring Student Organizations

It is not the intent of this statement to cause student organizations to assume a police role in the extreme sense. It does, however, expect the sponsoring organization to recognize problem situations and to deal with them in appropriate ways.

For example, if any member of the sponsoring organization is witness to drunken behavior or other misconduct he/she should speak to the offending person(s), or request friends of the offending person(s) to aid in curbing the offensive conduct, or not being able to deal with the problem himself/herself, report the situation to an organization officer, a chaperon or a police officer.

Police officers will not patrol the specific areas assigned to the function, i.e., ballroom, gym floor, etc. For major events on or off the campus an officer will be available on call, however, and she/he will police the areas not under the direct supervision of the sponsoring organization (halls, washrooms, check rooms, parking areas, entry points). When police action is taken in the area under the direct supervision of the organization it will be on request of the sponsoring organization through a member, an officer or chaperon - unless the situation is such that the officer can not help but be aware of it independent of the organization and its personnel.

All possible situations or actions cannot be encompassed in any policy. It is hoped that this rather detailed statement will, however, clarify the expectations of the University with respect to student organization responsibility.

The faculty committees responsible for this statement extending the basic policy on student organization responsibility believe that if the student body wants pleasant, well organized and well mannered social functions and means to insure that they have them, those few individuals lacking maturity and self-control will either learn to exercise self-control or will avoid the school functions. Either action will insure the general success of University social events.

4. Calendar Conflicts

All parties, departments and student organizations concerned with organizing and scheduling campus events should be guided by the proposition that those conflicting and competitive events likely to be detrimental to each other should be discouraged.

The Student Activities office for all-school dances and other social events if deemed necessary by the Coordinator of Student Activities shall give out forms for police officers services. Payment for police services shall be made by the sponsoring organization.

5. Place of General Meetings and Social Events

The University of Minnesota Duluth believes there are values in a campus centered social and community life, which are important to both students and faculty. General meetings and events are therefore, expected to be held on the campus except that for reasons of variety in programming or of limitations in campus facilities, organizations may hold events for their members and individual guests of members off the campus.

6. Hours

Closing hours for social events may not extend beyond the normal closing hours unless special arrangements are made.

Responsibility of Student Organizations

The policy on the Responsibility of Student Organizations states that "each student organization

shall be responsible for the individual and collective conduct of its members and guests in all its groups sponsored activities and functions. This responsibility shall be exercised on behalf of the organization by the appropriate elected officers of each group" (Reviewed & Updated, Student Affairs Committee February 20, 2003).

This policy applies to both on-campus and off-campus events, and participants are expected to act in accordance with applicable University policies, municipal, and state laws.

The following specific regulations and responsibilities of student organizations for social events follow naturally, in the opinion of the Student Affairs and Student Behavior Committees, from general policy on student organization responsibility.

1. Conduct Unbecoming a Student

This is a general description covering a wide variety of inappropriate behaviors. There need be no cause for concern about vagueness in this instance. It clearly embraces drunkenness, abusive behavior that infringes upon the rights of others as conduct unbecoming to a student.

2. Sponsoring Student Organization Responsibilities

It is expected that the organization officers will impress upon all members prior to the event that the organization will be responsible.

If there is drinking, disorderly behavior, etc. during the function and no evidence that the sponsoring organization attempted any restraining action through officers or members, the organization will be held responsible by the Student Affairs Committee and disciplinary action may be taken.

3. Actions Appropriate for Sponsoring Student Organizations

It is not the intent of this statement to cause student organizations to assume a police role in the extreme sense. It does, however, expect the sponsoring organization to recognize problem situations and to deal with them in appropriate ways.

All possible situations or actions cannot be encompassed in any policy. It is hoped that this rather detailed statement will, however, clarify the expectations of the University with respect to student organization responsibility.

Guidelines for the Consumption of Alcohol at UMD

Approved, Board of Regents

February 1974

Reviewed & Updated, Student Affairs Committee February 20, 2003

The Board of Regents adopted a policy on alcoholic beverages at their February, l974 meeting. In addition to the individual rooms and private lounges of the residence halls, and the Faculty Campus Club (separate action), the policy authorized the President to designate areas where non-intoxicating or intoxicating liquor may be possessed or consumed.

On the Twin Cities Campus, the President asked an Ad-Hoc Committee to develop some guidelines by which areas or events could be designated for possession and consumption of alcohol. These guidelines have been reviewed with most the Campus Provosts, the Campus Committee on Student Affairs, and the Faculty Affairs Committee. The President has approved the guidelines. These guidelines apply to all University property throughout the state.

GUIDELINES

1. Any exception for the use of alcoholic beverages on University property will be granted only under special event circumstances in which the event is essentially for a private affair that does not involve sales and is not conducted contrary to law.

2. For the present, only the President's Office may grant exceptions to the general prohibition of use of alcohol on campus. Requests for exceptions must be made in writing on the Request of Exception form. This request must be in the President's Office at least two weeks before the special event for which the exception is requested.

3. The possible areas for exceptions are expected to be the discrete program/event areas within campus union/center, food service areas within theatres and some outdoor recreation areas. It is not faculty or administrative offices, libraries, indoor recreational areas, and the general physical grounds.

4. The Board of Governors for student centers or unions will offer suggested guidelines to the President by which exceptions might be made in these buildings.

5. Exceptions will be permitted only for events under the sponsorship of registered student organizations, academic units or administrative departments. Student organizations will channel their requests through the Student Activities Center on the local campus.

6. The departments or organizations requesting the exception will be responsible for the management of the special event. The persons listed on the request form will be responsible for all arrangements regarding the seeking of permission, the actual physical arrangements for the event, reasonable steps to assure proper behavior at the event, fulfillment of legal requirements concerning the use of alcohol, and whatever clean up is required.

7. No budgeted University funds may be used for the purchase of alcoholic beverages directly or indirectly.

8. Adequate provisions must be made for those persons who do not choose to consume alcoholic beverages and other beverages must be available for those persons.

9. The President's Office will forward for quarterly review by the various Assembly Committees on Student Affairs and Committees on Faculty Affairs a listing of the kinds of requests that have been accepted and rejected. The listing will also be made available to the Board of Regents.

POLICY ON POSSESSION AND CONSUMPTION OF ALCOHOLIC BEVERAGES

AT STUDENT ORGANIZATION SPONSORED EVENTS

Approved by Student Affairs Committee, April 8, 1974

Reviewed & Updated, Student Affairs Committee February 20, 2003

STUDENT AFFAIRS COMMITTEE

A motion was made by the Student Affairs Committee to recommend a policy on the possession and consumption of alcohol at special events of student organizations at UMD. The recommended policy recognizes the Regent's Policy that prohibits the use of budgeted University funds (tuition, service fee, etc.) for the purchase of alcoholic beverages directly or indirectly and prohibits the sale of alcoholic beverages anywhere on University property. It also recognizes that the Duluth city ordinance prohibits the sale of alcoholic beverages through gimmicks such ticket sales, sales of mugs, special passes, etc.

The policy is as follows:

A. Any registered student organization, by prior arrangement with the Student Activities Office, shall be permitted to dispense free at a pre-scheduled event, not open for general patronage, alcoholic beverages in the following areas on campus:

1. Kirby Student Center Ballroom

2. Kirby Student Center Rafters

3 Kirby Student Center Terrace

4. Locations of Catered Events

B. The Residence Hall Councils and Apartment Councils, working with Housing staff, shall establish their own policy, under existing Regent's Guidelines, in regard to areas where

alcoholic beverages can be possessed and consumed.

C. All student-sponsored events with over 50 people, where alcoholic beverages are served,

must have a minimum of two police officers on duty. The cost is to be incurred by the

sponsoring organization, unless special approval is received not to have police present.

D. Events sponsored by student organizations, where alcoholic beverages will be consumed on

University property cannot commence before 5:30 p.m., Monday-Friday. The Coordinator

of Student Activities must approve exceptions to this policy.

PROGRAMMING THAT INVOLVES ALCOHOL

1. Application must be in the President's Office at least l0 days before the event for which an exception is requested.

2. No University budgeted funds may be used directly or indirectly for the purchase of alcoholic beverages.

3. All State and Municipal laws must be enforced, e.g. minors may not be served; no one is to be served who is intoxicated (Minnesota law places liability on individuals and organizations for the conduct of those served).

4. Those persons listed on the reverse side are requesting these exceptions are responsible for:

• Ensuring that the event is legally conducted

• The conduct of members and quests attending the event,

• All arrangements, including scheduling the room, contacting the head of the unit where the event will be held, set-up, clean up, etc.

• A proof of insurance form is attached to the application.

5. Non-alcoholic beverages must be dispensed also.

• In accordance with city and state laws, any organization that holds an event that requires the purchase of a ticket and that ticket includes alcoholic beverages will not be permitted to sell tickets on University premises.

• The law states: "If the purchase of a ticket to a function entitles the purchaser to alcoholic beverages that she/he would not be entitled to if she/he had not purchased the ticket, a 'sale' of alcoholic beverages has occurred and such a sale is illegal, unless the person or organization making the sale is properly licensed."

• "Selling alcohol without a license is not only a criminal violation, but a person making such a sale may be civilly liable for injuries or damages caused by persons to whom such a sale is made."

• Student organizations that do hold functions off-campus may publicize on campus but are advised that the University cannot be held responsible for that event, their sponsors, or those that attend said event. Organizations are further advised not to use the University name when holding an event not directly sponsored by the University.

-Sample-

Application to serve alcoholic beverages at an on-campus event

(An exception to the Regents Policy on Alcohol)

Name of sponsoring organization/department

Event description (including refreshments to be served)

Source of funds

Date of event__ Time of Event__________

Place (Building and room name or number)

Has room reservation been applied for and confirmed? Yes No

Group/persons invited Estimated attendance _______

Person making application Date __________

Address Phone ____________________

Other persons accepting responsibility for planning and conduct of this event:

Name Address Phone Dept/Organ.

1.

2.

3.

Applications must be reviewed by your academic department head, if a faculty group; the Student Activities Center, if a student organization; or your administrative department head, if an employee group.

Signature of Reviewer _______________ Department ________________________

Comment of Reviewer Date __________

Police coverage is required for the event? Yes No

Action by President's Office Approved Disapproved

Date Signature ____________________

Prepare in triplicate: l. President's Office 2.Reviewer 3.Spon.Group

JUDICIAL FUNCTIONS

Policy on the Responsibility of Student Organizations for the Conduct of Members (Conduct Control Policy)

Senate Committee on Student Affairs, May 21, l954

Reviewed & Updated, Student Affairs Committee February 20, 2003

Acting on the belief that the governing of Student Affairs should at all times be as close to the governed as possible each student organization shall be responsible for the individual and collective conduct of its members in all of its group sponsored activities and function.

The appropriate elected officers of each group under the following conditions shall exercise this responsibility on behalf of the organization:

1. In all group sponsored activities and functions, the best interests of the University as well as the interests of the organization shall be a basic consideration in planning and conducting

programs.

2. Each student organization, or the appropriate governing council, shall have the right and

responsibility for initiating policies governing conduct. Such policies shall be developed

and reviewed through joint consultation between the officers of the organization and the

Coordinator of Student Activities staff with the usual right to appeal to the Assembly

Committee on Student Affairs in instances of disagreement.

3. Each student organization shall be responsible for securing and maintaining compliance of

its members with the aims and purposes of this policy and with the rules established by the

group for the governing of conduct except that an organization will not be held responsible

for the conduct of individual members at other than group sponsored activities.

POLICY ON ELIGIBILITY FOR ACTIVITY PARTICIPATION BY STUDENTS

Assembly Committee on Student Affairs, April 21, 1972

Reviewed & Updated, Student Affairs Committee February 20, 2003

To provide a single, administratively feasible, and philosophically defensible standard for membership and participation in registered student organizations, including election to office, and membership on the various college and University committees, students' eligibility for such participation shall be conditioned only by the fact of their current enrollment for a minimum of six (6) credits. Exceptions, particularly for Continuing Education students (not enrolled in correspondence courses), may be granted by the Coordinator of Student Activities. Changes in procedures for such exceptions shall be reported to the Assembly Committee on Student Affairs. Current enrollment shall not be a requirement for continuing participation through summer sessions.

It is hoped that colleges, when issuing scholastic deficiency or probation notices, urge students to evaluate the impact of non-curricular activities, including work, upon their academic performance and that counseling/advising services will be identified to aid students in the assessment of factors affecting performance.

Student organizations may, at their option and for reasons relevant to their organizational purposes, set higher scholastic standards than the fact of continued enrollment within the University.

Directory of Student Organizations

University Senate, February 17, 1944

Reviewed & Updated, Student Affairs Committee February 20, 2003

The Coordinator of Student Activities shall prepare and publish annually an official register of registered student organizations and no student organization shall be included therein until it has fulfilled registration requirements.

POLICIES APPLICABLE TO INDIVIDUALS

Absence from Class for Participation in University-Approved Non-curricular Activities

University Senate, November l7, l949

Reviewed & Updated, Student Affairs Committee February 20, 2003

The University recognizes the desirability of student participation in various approved non-curricular activities that conflict at times with class attendance. It favors a policy of make-up procedures that will not penalize such participants in terms of class standing. The following statement of policy is therefore presented so that students and faculty may understand clearly their respective roles and responsibilities in this regard.

1. Students who are engaged in approved non-curricular activities such as forensics, band or athletics,

occasionally find it necessary to be away from the campus or engaged in the activity during the

meeting period of classes for which they are enrolled. The Coordinator of Student Activities will

make certification; that such students have been engaged in University approved non-curricular

activities on the dates and periods indicated. Instructors should allow these students to make up

work missed to the same extent they would permit make-up for other students absent from class for

other reasons such as illness.

2. The authority to excuse a student from class attendance resides in the individual instructor subject

only to the regulations of his/her department, division or college, except as a particular unit may have

specifically adopted some other policy, such as centralizing excuses through its administrative office.

3. The college, division, department and individual instructor should inform students of the relevant

policy and practices in each class at the beginning of the course.

4. Certification of the reason for absence from class does not operate to reduce the minimum work

required for the course. Such a certification should permit the student to make up the work,

according to regularly established practices of the University, college, division or department.

5. Any published lists or any slips issued to individual students indicating participation in approved

non-curricular activities should make clear the following points:

a. That the certification is with regard to the cause of the absence only.

b. That the student should consult with his instructors concerning the possibility and ways of making up the class work needed.

STUDENT CONDUCT CODE

UNIVERSITY OF MINNESOTA

BOARD OF REGENTS POLICY

Adopted: July 10, 1970

Amended: December 13, 1974; March 11, 1994; June 13, 2003 [Effective Date: July 1, 2003]

Excerpts from the Student Conduct Code Applicable to Individuals

1. Disorderly Conduct on Campus. Disorderly conduct on campus means engaging in conduct on

campus that incites or threatens to incite an assault or breach of the peace; breaching the peace;

obstructing or disrupting teaching, research, administrative, and public service functions; or

obstructing or disrupting disciplinary procedures or authorized University activities.

2. Possession or Use of Weapons on Campus. Possession or use of weapons on campus means

possessing or using on campus weapons or articles or substances usable as weapons, including,

but not limited to, firearms, incendiary devices, explosives, and dangerous biological or chemical

agents, except in those instances when expressly authorized by an appropriate University

authority for activities properly requiring the use or possession of the item.

3. Unauthorized Possession or Use of Drugs or Alcohol on Campus. Unauthorized possession or

use of drugs or alcohol on campus means possessing or using drugs or alcohol without

authorization.

4. Unauthorized Use of University Facilities and Services. Unauthorized use of University

facilities and services means wrongfully using University properties or facilities; misusing,

altering, or damaging fire-fighting equipment, safety devices, or other emergency equipment or

interfering with the performance of those specifically charged to carry out emergency services; or

acting to obtain fraudulently through deceit, unauthorized procedures, bad checks, or

misrepresenting goods, quarters, services, or funds from University departments or student

organizations or individuals acting in their behalf.

5. Theft, Property Damage, and Vandalism. Theft, property damage, and vandalism include theft

or embezzlement of, damage to, destruction of, unauthorized possession of, or wrongful sale or

gift of property belonging to the University, a member of the University community, or a campus

guest.

6. Unauthorized Access. Unauthorized access means accessing without authorization University

property, facilities, or services, or obtaining or providing to another person the means of such

unauthorized access, including, but not limited to, using or providing without authorization keys,

access cards, or access codes.

7. Disruptive Behavior. Disruptive behavior means willfully disrupting University events;

participating in a campus demonstration that disrupts the normal operations of the University

and infringes on the rights of other individuals; leading or inciting others to disrupt scheduled or

normal activities of the University; engaging in intentional obstruction that interferes with

freedom of movement, either pedestrian or vehicular, on campus; using sound amplification

equipment on campus without authorization; or making or causing noise, regardless of the

means, that disturbs authorized University activities or functions.

Inciting or Participating in a Riot

Academic/Administrative

Policy 2.6.4

Effective June 2003

Policy Statement

University of Minnesota students are prohibited from inciting or participating in a riot (1) on campus, (2) in areas proximate to campus, or (3) in any location when the riot occurs in connection with or in response to a University-sponsored event. Violation of this policy is a violation of the Board of Regents Policy: Student Conduct Code, and may result in sanctions under the Code up to and including expulsion.

Definitions

Engaging in, or inciting others to engage in, harmful or destructive behavior in the context of an assembly of persons disturbing the peace, including but not limited to using or threatening violence to others, damaging or destroying property, stealing or looting, setting fires, throwing bottles or other projectiles, intentionally or recklessly harming or endangering the physical safety of another, resisting arrest, impeding or impairing fire or other emergency services, engaging in disorderly conduct, refusing to leave when asked by an authorized person, obstructing traffic, or otherwise violating state or federal law.

Hazing

Academic/Administrative

Policy 2.6.5

Effective July 2003

Policy Statement

Hazing by any member of the University community is prohibited at the University of Minnesota. Hazing is prohibited whenever it occurs on University premises or in connection with any University-affiliated group or activity.

Those who violate the prohibition against hazing are subject to discipline up to and including dismissal, consistent with existing, codes, rules, policies and contracts. Any criminal complaints will be reported to law enforcement.

Definitions

An act that endangers the mental or physical health or safety of an individual (including, without limitation, an act intended to cause personal degradation or humiliation), or that destroys or removes public or private property, for the purpose of initiation in, admission to, affiliation with, or as a condition for continued membership in a group or organization.

University-Affiliated Group or Activity includes but not limited to any athletic team, association, order, society, corps, club, student organization, fraternity, sorority, or similar group that is affiliated with the University whose memberships consist primarily of those from the University community.

University community includes students, visiting students, those requesting or granted admission, faculty, staff, affiliated faculty or staff, retirees, alumni association members, sponsored affiliates (consultants, volunteers & committee workers) and anyone else engaged in any University activity or program.

USE OF FACILITIES BY NON-UNIVERSITY ORGANIZATIONS

Administrative Committee of University Senate, May 25, 1970

Reviewed & Updated, Student Affairs Committee February 20, 2003

Supersedes all previous policy statement of the Board of Regents regarding the use of University facilities by Non-University organizations.

The University of Minnesota, as a public educational institution, recognized that its teaching, research and service functions can often be complimented by making its facilities available to organizations which are not part of the immediate University community, but whose activities are relevant to University programs. A substantial number of outside organizations participate directly in the academic programs of University departments, especially in continuation study, extension and research programs, and many community service programs carried on under University auspices involve the use of facilities by non-University groups.

The University has traditionally been open to its communities, and to the extent that this tradition can be maintained without conflicting with normal work of the institution, on-campus contact with outside organizations should be encouraged whenever that contact can compliment regular programs. It should be made clear, however, that University facilities cannot be used for purposes unrelated to its educational programs, and that the University is not competing with commercial facilities and services that are available for conferences and conventions.

In general, most University facilities are seldom available to outside organizations when school is in session. The University faces severe shortages of space in most of its normal activities, but there are certain facilities maintained for conferences and supplementary programs. Some classroom and dormitory facilities are occasionally available during quarter breaks and summer sessions. In all cases, the normal programs of University units must be given first priority for on-campus facilities.

The University wishes to accede to as many requests for the University to serve as host to outside organizations as can reasonably be arranged but the University cannot recognize an unlimited right by outside organizations to the use of campus facilities, even in cases where the request is supported by students, faculty and staff who may be members of such groups. The University recognized student organizations, faculty groups, or other groups directly related to the work of the University, but it cannot always extend privileges to national, regional or other outside groups, even though they have local chapters on the campus.

ACTIVITIES SUBJECT TO THESE POLICIES AND PROCEDURES

These policies and procedures apply to any activity in which an outside organization is invited, as an organization, to use University facilities under the co-sponsorship or an on campus organization, which is not a regular academic or administrative unit. They apply whether the facilities are to be rented by the outside organization or provided by the on-campus group. Invitations to outside groups by regular University units are not subject to these policies and procedures, as they are considered to be part of that unit's normal programming.

Continuation study, extension programs, concerts, lectures and the like are considered to be regular programming when sponsored by official University departments.

These policies do not apply to invitations to individuals who are being asked to speak at functions on campus, as the Speaker Policy of the University Senate covers these.

CRITERIA APPLIED TO FACILITIES REQUESTS

1. The facilities requested must be available at the time requested and appropriate to the use proposed.

The University will not displace on-campus functions to provide space for outside organizations. In

the event of a conflict between a request for special use of space between a campus department or

agency and an outside group, priority will be given to the campus agency. In the event of conflicting

requests from two or more outside agencies, priority will be given to the event judged

administratively to have the most relevance to the educational purposes of the University.

2. An outside group requesting that the University host a particular event must be prepared to furnish,

on request from the University, a statement describing the relevance of the proposed event to the

University's educational program. In most instances, relevance to University programs will be self-

evident. In certain cases, however, outside organizations whose primary objectives are not

educational or directly education related may be asked to relate their proposed activities to the

educational purposes of the University.

3. An outside organization must establish proof of financial responsibility and pay all usual and

customary charges established by the University for space, facilities, equipment and services.

4. Any outside organization requesting the use of University facilities must be sponsored by an on-

campus organization. On-campus sponsorship by student organizations is limited to those groups

officially recognized by the Assembly Committee on Student Affairs. Since there is no comparable

recognition process for faculty and staff groups not officially connected to University departments,

the determination of sponsorship eligibility must be made individually.

5. The sponsoring group or groups must agree to abide by the policies and procedures of the University

concerning the use of space, facilities, equipment and services and to follow the directions of

authorized University personnel.

FUND RAISING POLICY

Student Organizations are expected to be financially self-supporting from dues and similar fees collected from within their membership. Bake sales, candy sales and similar small moneymaking activities directed to the student body at large, are permitted with approval through the Student Activities office.

A representative from your organization should be responsible for obtaining a cash box from the Kirby Information Desk, returning it to the desk after the sale, and filling out the form in the cash box. The money taken in during the sale will be counted the Kirby Student Center staff. Your treasurer will be responsible for picking up the money from the desk two days later for deposit into your checking account.

CAMPUS FUND RAISING, SALES AND SOLICITATION

Assembly Committee on Student Affairs, June 4, 1973

Reviewed & Updated, Student Affairs Committee February 20, 2003

A. Essential control of fund raising, sales and solicitation on campus is required to protect the

University community's interests by insuring that health, sanitation and consumer protection criteria

are met. Registration provides an opportunity to inform student organizations about relevant

University and municipal standards, taxes when applicable, and where and how they might set up for

contact with the University community.

1. All campus fundraising efforts by student organizations must be registered with the Kirby

Student Center. Registration includes a description of the activity and when and where it is

to be held and how it is to be conducted. The name of the student in charge must be

included. Registration does not constitute University approval of or support for the drive.

2. Fundraising activities may not be conducted in classrooms, campus offices and other

University buildings except with the express consent of the instructor or appropriate

administrator.

3. In the instance of food sales, specific approval by the Student Activities Office and Food

Service must be secured. If the food is coming from off-campus additional approval must

come from the office of Office of Environmental Health and Safety.

4. The name of the sponsoring student organization must appear prominently in all advertising

and other communications connected with the fundraising effort.

5. Fundraising activities may not be conducted in residence hall units or to the members of

other registered student organizations while in meeting except with the express consent of

the Housing Office or the officers of the registered student organization.

6. Student organizations may sponsor drives for the benefit of non-profit off-campus agencies

and organizations, such as March of Dimes, Legal Defense Fund, United Way, etc.

However, such agencies and organizations themselves cannot directly solicit funds on

campus.

7. Upon completion of a fund raising effort, a summary report must be filed with the

Coordinator of Student Activities, if requested. This should report the amount of money

raised and its disposition. Funds raised through campus fundraising, sales and solicitations

may not be used to the benefit of individual members or officers of the sponsoring

organization and must, if retained by the student organization itself, be expended for the

general program of the organization.

B. On-campus sales by individuals may be conducted on University grounds only after registration at

the Student Activities Center.

1. Registration for sales by individuals will be granted if the person is being sponsored by a

registered student organization. Registration does not constitute University approval or

support of the items for sale.

2. Food sales by individuals are not permitted.

3. Complaints about items sold on campus referred to the Coordinator of Student Activities

may affect future registration applications.

SOLICITATION POLICY

Any organization not registered with the University of Minnesota, Duluth who requests to sell merchandise must follow the procedures below:

1. A signed contract stipulating agreement with the policy and procedures for the sale of

merchandise at UMD in conjunction with a department.

2. Inventory must be taken by the sponsor prior to the sale and after the sale. All

unaccountable items will be considered a sale.

3. If the sponsor sells the merchandise, the sponsor shall receive 20% of gross sales (after taxes

when applicable). If the organization requesting sale space sells the merchandise

themselves, the sponsor shall receive l5% of gross sales (after taxes when applicable) or

$25, whichever is greater.

FOOD AND ALCOHOL POLICY

Programs and Activities Involving Alcohol

If you are planning to have alcohol at any program or activity, we strongly suggest that you weigh the pros and cons of the dependence of alcohol for the success of the program. Too often, student groups decide to have alcohol at an event solely because it is feared that if beer and wine isn't offered, no on will show up. If this is the case, then maybe the program itself may not be a good one. An alcoholic beverage is to be used to supplement or enhance an activity. When alcohol becomes the reason for the program, you may be heading for trouble.

Alcohol use at campus activities is regulated, not prohibited. Above and beyond these regulations, some common sense elements are to be considered. With the drinking age being 21, we are faced with the fact that approximately half of University students are eliminated from alcohol use. That is an awfully large group to bar from programming. Be very sure that you really need alcohol before you begin to refuse people admission to a program held in a location, which they are funding through their student service fee money. If your group does decide to have alcohol at a program held on campus, here is what needs to be done:

1. Complete the "Application to Serve Alcoholic Beverages at an On-Campus Event" form

(in triplicate). You can pick it up from the secretary in the Student Activities Center. It

must be returned to and approved by the Coordinator of Student Activities (office located

next to the Kirby Information Desk).

2. This form must be completed at least two weeks before the date of your event.

3. Request police to be on duty. You can do this by filling out the appropriate form

available in the Student Activities Center. The expected attendance regulates the number

of officers needed.

4. If you plan to use alcohol in a residential facility, please see an area coordinator.

5. You need to show a proof of insurance liability form. You can get one of these as an

addendum on your auto or home insurance policy.

Alcohol use at events and activities on campus is not prohibited, it is only restricted. Alcohol can be used during an on-campus activity while adhering to the restrictions established by the University. Enforcement of this policy does not mean the complete elimination of alcohol use on campus. It simply encourages those who wish to use it do so wisely and with discretion.

Please read and refer to the guidelines and the University policies as they appear in this guide. If you have any questions or want any ideas on how to work within these guidelines, please consult a member of the Student Activities Staff.

FOOD POLICY

Special Regulations from the Department of Environmental Health & Safety

Food Source:

All food supplies must come from approved, commercial sources.

Storage:

All food and food containers shall be protected from contamination at all times and shall be kept at least 8" off the floor.

Waste Water:

Wastewater shall be discharged into an approved sanitary sewer, ground discharge is not permitted.

Refuse & Garbage Disposal:

Refuse and garbage must be stored and disposed in a manner, which will not create a nuisance.

Single-Service Items and Condiments:

Single-service utensils and self-service food, including condiments (including catsup, mustard, coffee whitener, and sugar) must be individually packaged.

Employee Practices:

Individuals working in special events food stands shall comply with the following:

A. Employees shall maintain their hands in a clean and sanitary condition.

B. Hands shall be washed after using the toilet, handling raw food, smoking, or otherwise

soiling the hands.

C. Outer garments shall be clean. Effective hair restraint (such as hairnets, headbands, and

caps) shall be worn while engaged in food preparation and service.

D. Employees shall not use tobacco in any form while on duty.

E. Individuals with a communicable disease (e.g. gastrointestinal illness, sore throat, discharge

wound) shall not engage in any food preparations or serving activities.

CATERING POLICY

For the protection of students, staff, and the public, UMD Food Service and Health Department regulations require that all food and beverages served on campus be obtained from UMD Catering. No food can be brought on campus without the approval of the Office of Environmental Health and Safety. The only exception being those employees may bring "potluck" only if it is to be served to other University employees at individual office parties. If you have any questions on this policy, please call the Environmental Health and Safety Office at 726-7273.

Reservations for banquet or reception service must be made at least one week in advance. A guaranteed final count must be given 72 hours before the scheduled event. Orders for light meals and coffee must be made 72 hours in advance to avoid a late charge. The minimum number for meals to be served is 6.

All banquets or catered events not completed by 10:00 p.m. may be assessed a late charge unless prior arrangements have been made. All groups should allow time for dinner tables to be cleared before any program or speech lasting longer than 15 minutes begins.

You can make arrangements to pick up your order from Catering or it will be delivered. A delivery charge will be added to your bill. If you pick up an order, it is your responsibility to return all carts and Food Service equipment. Delivery charges are not assessed to meals.

The department head should approve catering orders. Orders can be sent via e-mail, (catering@d.umn.edu) or telephone (726-7177).

When planning an event, begin by calling the Kirby Student Center Room Reservationist at 726-7166 to reserve a room. When you call or send information to Catering, please have the following information at hand:

1. Date & time of function

2. Room reserved

3. Number of guests

4. Billing information: address and CUFS number

The Catering Manager welcomes and encourages any comments concerning your catered function either before or after your event.

REGISTRATION POLICY FOR STUDENT ORGANIZATION

Student groups seeking to establish a relationship with the University in order to have access to University facilities, services, and staff shall register with the University. Campus Assemblies shall establish procedures and conditions for registration. Registration shall entitle a student organization to certain facilities and services and shall oblige the student organization to abide by all applicable University and campus policies.

Student groups seeking to establish a relationship with the University in order to have access to University facilities, services, and staff shall register with the Student Activities Center. Documents to be submitted for registration shall include:

1. Annual Registration Form

2. Responsibility of Student Organizations

3. Human Rights Policy

4. Non-Hazing Policy

5. Proof of General Liability Insurance Policy

6. Fundraising Policies and Procedures

7. Student Activities Website Form

Registration allows a group of students to join together for a common interest and to express their ideas as an organized body. This in no way should express or imply University approval of the interests and ideas around which the group form. Registration further allows the organization to use University facilities, services, equipment rental, advisory services, and publicity outlets.

Registration implies that the organization assumes certain responsibilities which include the responsibility not to deny nor interfere with the rights and privileges of others; the responsibility not to discriminate in electing members and officers other than the qualifications, interests, beliefs and congeniality of the prospect; the responsibility to obey all applicable laws and University policies and regulations; and the responsibility to recognize that extra University affiliations in no way change one's relationships to the University; the responsibility to hold open meetings except where special prior permission has been granted under appropriate University guidelines.

PROCEDURES FOR REGISTRATION

1. Constitution and/or Statement of Purpose

Each student organization should be strongly encouraged to develop a constitution which includes a statement of purpose, procedure for becoming a member, method of selecting officers, and the manner and extent to which students determine the plans and policies of the organization. A viable constitution provides the organization continuity, stability and efficiency of operation. Any future amendments or changes in the Constitution or Statement of Purpose shall be filed with the Student Activities Center.

2. List of Officers

The names of the President, Treasurer, and other principal officers (including contact persons) and of the advisor must be furnished to the Student Activities Center. When new officers are elected or appointed, their names shall be submitted to the Student Activities Center. All officers must be currently registered students (except for summer session). The purpose of this requirement is to facilitate communication between the organization and the University and to identify responsible officers.

3. Officer Awareness Statements

Signed statements by the officers on behalf of the organization that they are aware of all University policies and regulations applicable to student organizations. The current officers shall submit these statements annually.

4. Signature of the Advisor (optional)

Each student organization should be strongly encouraged to select a faculty or staff advisor, but no groups should be denied registration if it does not have one with the exception of those groups receiving student service fee funds. All such student organizations must have an advisor. Advisors can benefit a student organization by providing continuity, information and expertise.

5. Membership

Voting membership shall be limited to currently enrolled students. Although membership lists are not required, the Student Activities Center may request that the advisors or officers certify that all voting members are students. Some organizations may wish to include faculty, staff, spouses, and non-students in their programs and activities, but they shall not be voting members or officers.

DISESTABLISHMENT OF STUDENT ORGANIZATIONS

Registered student organizations shall be considered eligible for disestablishment by the Student Activities Center when one of the following criteria is met:

1. When an organization submits a written request for inactivity.

2. When both of the following conditions are fulfilled:

a. When the organization does not register with the Office of Student Activities

b. Any of the last officers and/or advisors verify the inactivity of a group or none of