Kirby Program Board

KPB Application Name Date Major Minor Year in school: Available in the summer: Email Phone # How have you heard of KPB?

<label for="comment2">What is your perception of KPB in its role on campus?  What does KPB do in your opinion?</label>
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    <label for="comment3">What previous activities and work experience do you have in programming events/being creative/working on teams?</label>
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    <label for="comment4">What personal qualities do you feel that you have that can benefit KPB? </label>
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    <label for="comment5">What other activities and time commitments do you have the following school year which you will still be a part of?</label>
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  <h1>Kirby Program Board (KPB) Job Duties</h1>
  <h2>General Responsibilities:</h2>
  <ul>
    <li>Establish, operate, and complete all programs with all committee members</li>
    <li>Actively recruit new members for committees</li>
    <li>Maintain at least two (2) office hours per week</li>
    <li>Attend and actively participate in retreats, conventions and other training sessions</li>
    <li>Attend majority (51%) of KPB events (Support each other)</li>
    <li>Attend weekly meetings</li>
    <li>Operate committee under ethical practices and procedures as established by the Kirby Program Board</li>
    <li>Work with Kirby Student Center Staff and Advisor with University policies and procedures</li>
    <li>Meet with Financial Director about budget</li>
    <li>Turn in event reports to Coordinator</li>
    <li>Hang Posters for advertising KPB events and news</li>
  </ul>
  <br />
  <h1>Coordinator:</h1>
  <h2>You must have one semester of programming experience to be elected Coordinator. Responsible for the total operation of KPB.</h2>
  <ul>
    <li>Arrange and facilitate all weekly KPB and Executive Board committee meetings</li>
    <li>Shall act as a representative of KPB on the Kirby Policy Board</li>
    <li>Arrange and organize annual KPB summer, winter, and changing of the chairs/spring retreats</li>
    <li>Develop general leadership of the Board</li>
    <li>Set policies and determine chair budgets with the Executive Board. </li>
    <li>Along with the other Board members, shall formulate a budget request for the next school year to present the Student Service Fees (SSF) committee in the fall.</li>
    <li>Collect event reports</li>
    <li>Member of the Executive Board</li>
    <li>Along with Financial Director, keep tabs on finances</li>
  </ul>
  <br />
  <h1>Assistant Coordinator:</h1>
  <h2>Co-responsible for the total operation of KPB</h2>
  <ul>
    <li>Chair of co-sponsorships with other student organizations</li>
    <li>Member of the Executive Board</li>
    <li>Keep minutes of all Board and Executive meetings</li>
    <li>Assist in organizing of annual KPB summer, winter, and changing of the chairs/spring retreats</li>
    <li>Assist in setting policies and determining chair budgets</li>
    <li>Responsible for the proper use, maintenance, and security of KPB phone and voicemail.</li>
    <li>Assist and work with Coordinator in developing general leadership of the Board</li>
  </ul>
  <br />
  <h1>Financial Director:</h1>
  <h2>Administer all financial matters for KPB.</h2>
  <ul>
    <li>Deposit all revenue from KPB events</li>
    <li>Evaluate chair budgets, write checks, maintain books and pay all bills.</li>
    <li>Reconcile the EFS statements and checkbook on a weekly basis</li>
    <li>Responsible for closing out books at the end of the fiscal year (July 1 through June 30) and loading all information onto Excel</li>
    <li>Maintain accurate records</li>
    <li>Assist in organizing of annual KPB summer, winter, and changing of the chairs/spring retreats</li>
    <li>Assist in setting policies and determining chair budgets</li>
    <li>Member of the Executive Board</li>
  </ul>
  <br />
  <h1>Publicity Director:</h1>
  <h2>Responsible for publicizing KPB through promotional items</h2>
  <ul>
    <li>Press Releases</li>
    <li>Order promotional items for KPB</li>
    <li>Update bulletin boards and display cases</li>
    <li>Work with Graphic Designers and each Board chair to publicize all shows</li>
    <li>Setting up and updating  white board calendar</li>
  </ul>
  <br />
  <h1>Films:</h1>
  <h2>Responsible for booking films on campus</h2>
  <ul>
    <li>Reserve a large venue for showing films</li>
    <li>Purchase refreshments for films</li>
    <li>Set-up technical needs</li>
    <li>Request publicity items to Graphic Designers and Publicity Chair</li>
    <li>Reserve table tent and banner space, if desires</li>
    <li>Fill out Event Evaluation</li>
    <li>Bring a broad genre of films to appeal to varying people</li>
    <li>Set-up, organize and run a student film festival – The Frozen Yeti</li>
  </ul>
  <br />
  <h1>Concerts:</h1>
  <h2>Responsible for booking major concert acts</h2>
  <ul>
    <li>Contact agents, agencies, or artists</li>
    <li>Negotiate contracts</li>
    <li>Finalize contracts with Advisor</li>
    <li>Organize ticket sells</li>
    <li>Organize concert workers (volunteers)</li>
    <li>Reserve a performance venue</li>
    <li>Request publicity items to Graphic Designers and Publicity Chair</li>
    <li>Purchase food items for hospitality and for volunteer workers</li>
    <li>Order check request from Financial Director</li>
    <li>Request police for concerts</li>
    <li>Set-up technical needs</li>
    <li>Reserve hotel room(s), if negotiated</li>
    <li>Reserve table tent and banner space, if desired</li>
    <li>Fill out Event Evaluation</li>
  </ul>
  <br />
  <h1>Special Events:</h1>
  <h2>Responsible for booking acts like hypnotists, comedians, and interactive games</h2>
  <ul>
    <li>Contract agents or agencies</li>
    <li>Negotiate contracts</li>
    <li>Finalize contracts with Advisor</li>
    <li>Reserve show venue</li>
    <li>Request publicity items to Graphic Designers and Publicity Chair</li>
    <li>Order check requests from Financial Director</li>
    <li>Search for new or novel ideas</li>
    <li>Set-up technical needs</li>
    <li>Reserve hotel room(s), if negotiated</li>
    <li>Reserve table tent and banner space, if desired</li>
    <li>Fill out Event Evaluation</li>
  </ul>
  <br />
  <h1>Lectures:</h1>
  <h2>Responsible for booking speakers or topic oriented speakers (Dating, eating habits, etc.)</h2>
  <ul>
    <li>Contact agents or agencies</li>
    <li>Negotiate contracts</li>
    <li>Finalize contracts with Advisor</li>
    <li>Reserve show venue</li>
    <li>Request publicity items to Graphic Designers and Publicity Chair</li>
    <li>Order check Requests from Financial Director</li>
    <li>Set-up technical needs</li>
    <li>Reserve hotel room(s), if negotiated</li>
    <li>Reserve table tent and banner space, if desired</li>
    <li>Fill out Event Evaluation</li>
  </ul>
  <br />
  <h1>Spotlight:</h1>
  <h2>Responsible for booking student performers and smaller concert acts</h2>
  <ul>
    <li>Contact agents, agencies, or artists</li>
    <li>Negotiate contracts</li>
    <li>Finalize contracts with Advisor</li>
    <li>Reserve show venue</li>
    <li>Request publicity items to Graphic Designers and Publicity Chair</li>
    <li>Order check requests from Financial Director</li>
    <li>Set-up technical needs</li>
    <li>Reserve hotel room(s), if negotiated</li>
    <li>Reserve table tent and banner space, if desired</li>
    <li>Fill out Event Evaluation</li>
  </ul>
  <br />
  <h1>Incentive Package:</h1>
  <p>KPB should be seen as a volunteer-based form of service.  Due to the amount of labor done by the volunteers, an in-kind contribution is given as an incentive.  Executive Chairpersons (Coordinator, Assistant Coordinator, and Financial Director) receive an incentive package equivalent to $250.00 per semester.  All other Board members receive an incentive package equivalent to $200.00 per semester.</p>
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