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Course Reserves Information for Faculty

Course Reserves is a library service that provides access to materials a professor or instructor has identified as being important to a course. Any faculty, instructor, or teaching assistant can place items on reserve for courses they are teaching to ensure availability of the material to students.

Faculty, instructors, and students can view their course reserves lists by logging in to the Course Reserves website. Students can only see reserve lists for courses they are enrolled in; they cannot search by instructor.

Place Physical Materials on Reserve

Submit your requests 1 week prior to making assignments related to the reserve material. Instructors can choose either a 3 hour or a 1 day loan period.

How to Submit Your Reserve Request

    • • Fill out the PDF request form PDFon-screen, and send it as an email attachment to reserve@d.umn.edu, or
    • • Fill out a paper form available at the Circulation desk

We will process your requests as quickly as possible. You will receive an email notification when your items are on reserve.

Requests are processed in the order they are received. Materials are often available the day we receive them. Please be aware that personal copies require anywhere from 1 to 4 days to process before they become available for student checkout. Reserve processing at the beginning of semester may take longer due to the amount of material to be processed. Please indicate if you need rush service.

Materials that have been placed on reserve can be checked out at the Circulation desk on the first floor of the Kathryn A. Martin Library. Reserve items are loaned on a first-come, first-served basis. Only one reserve item may be checked out at a time.

Overdue reserve items will incur fines of $1 per hour around the clock up to a maximum of $15 per item. To avoid late charges, students must return reserve materials promptly.

Taking Items Off Reserve

Reserve materials are removed from reserve and personal copies are returned to you following the end of the semester.

To remove items from reserve earlier, submit an Off Reserve Request form.


Electronic Reserve Information for Faculty

  • Reserve requests can be submitted by filling out an electronic reserve request form PDFon-screen, and sending it as an email attachment to reserve@d.umn.edu, or by filling out a paper form available at the Circulation desk.

  • If you will not be providing scans of your material, we will make them for you. A Reserve staff member will contact you for clarification when needed. Please allow at least 1 week for processing.

  • Articles available through the Library's online journal subscriptions are posted as persistent links to your course reserve list. You must provide the article's full citation to have it added to your course list.

  • Please familiarize yourself with the General Principles for Fair Use in Education. For further information about copyright, see Copyright, Licenses, and Permissions below.

If you are having trouble viewing your online reserve page or readings, you can reach Cassandra Prange at 218-726-8591 or by emailing reserve@d.umn.edu

 

Copyright, Licenses, and Permissions

Conditions of Use: Something may be copied and made available for course reserves when the material copied is:

  • In the public domain
  • Used with permission from the copyright holder
  • Used under the provisions of a contract or license agreement (agreements may differ from, and often take precedence over, what is allowed under copyright law) or
  • Used under the provision of Fair Use (U.S. Copyright Act, 17 U.S.C. Section 107), as outlined in the Classroom Guidelines or as determined using a case-by-case, four-factor analysis.

Instructor Responsibilities: Course reserve materials are routinely subject to controls that restrict access to registered students and their instructors. In some cases, materials may be made available after an assessment by the instructor that such a use is a fair use under copyright law. All such uses are based on the University of Minnesota Libraries' General Principles of Fair Use in Education and Policy on Fair Use of Copyrighted Works.


When copyrighted works are used for reserves under the provisions of Fair Use (Section 107), instructors are responsible for:


  • Ensuring all materials used support course-related teaching, scholarship, or research.
  • Determining, on a case-by-case basis, whether the use of a copyrighted work requires permission or qualifies as fair use. Such a determination requires a working knowledge of the principles & applications of fair use. Library staff can provide some consultation on the relevant issues. Educational information on fair use and an online tool for documenting fair use analysis are available on our site.
  • Making arrangements for permissions when they are needed.
  • Copying only the amount of material needed to accomplish the specific educational purpose. In consultation with library staff, instructors will determine any limits on the amount of material to be used.

Personal Copies

Personal copies of books, journals, audiocassettes, CDs, videos, and DVDs may be placed on reserve.

Personal copies require anywhere from 1 to 4 days to process before they become available for student checkout.

The Kathryn A. Martin Library assumes no responsibility for personal items placed on reserve. By submitting the reserve request form, you are acknowledging that the Library is not responsible for loss or damage to your materials.

Rather than place your personal copies on reserve, you may contact your Subject Librarian to request a library-purchased copy.

Use of your personal copies will require physical markings to be placed on each item to identify it as a reserve item. The physical markings are described below:

  • A barcode label will be permanently affixed to each item.
  • A title label will be permanently affixed to the spine of each item.
  • Temporary red/black marking tape will be affixed to each item. A strip of transparent tape will be placed under the marking tape to minimize the damage done to the item when it is taken off reserve and the marking tape is removed.

In the event that a personal copy is damaged, the Library will make reasonable repairs to the item so it is usable to your students for the duration of the time the item is on reserve.

In the event a student loses an instructor's personal copy, the standard replacement policy will apply, and the student will be assessed replacement and processing fees.


Frequently Asked Questions

How can I place items on reserve?

Submit your requests 1 week prior to making assignments related to the reserve material. Instructors can choose either a 3 hour or a 1 day loan period.

How to submit your reserve request:

We process requests as quickly as possible. You will receive an email notification when your items are on reserve.

What can I put on reserve?

Allowed items: Books, journals, CDs, videos, DVDs, book chapters, journal articles, e-books, and streaming resources owned either by the Kathryn A. Martin Library or by you.

The following types of items cannot be placed on reserve:

  • Recordings from a subscription service (HBO, Showtime, etc.)
  • Rented videos or DVDs
  • Materials received through Interlibrary Loan or Get It
  • Materials owned by another library
  • Photocopies

How many copies are needed?

Generally 1 copy per 15 to 20 students is sufficient. This will vary with the amount of time the students have to complete the assigned reading or viewing.

How soon will my request be processed?

Requests are processed in the order they are received. Materials are often available the day we receive them. Please be aware that personal copies require anywhere from 1 to 4 days to process before they become available for student checkout. Reserve processing at the beginning of semester may take longer due to the amount of material to be processed. Please request rush service if the materials are needed immediately, and we will try to accommodate your need.

How can I view a list of materials I have on reserve for my courses?

Faculty and instructors can view reserve lists for their courses by logging in to the Course Reserves website.

Students can view reserve lists for courses they are enrolled in by logging in to the Course Reserves website. They cannot search by instructor.

Where can students check out reserve materials?

Materials that have been placed on reserve can be checked out at the Circulation desk on the first floor of the Kathryn A. Martin Library. Reserve items are loaned on a first-come, first-served basis. Only one reserve item may be checked out at a time.

How are overdue reserve items treated?

Overdue reserve items will incur fines of $1 per hour around the clock up to a maximum of $15 per item. To avoid late charges, students must return reserve materials promptly.



Contact Information
Cassandra Prange
218-726-8591
Send email

 

Kathryn A. Martin Library | 416 Library Drive | Duluth MN 55812-3001
Phone: 218-726-8102
©2017 University of Minnesota Duluth
The University of Minnesota is an equal opportunity educator and employer
Last modified: November 10, 2015
Library Site Coordinator: Kathryn A. Martin Library

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