Course Reserves Information for Faculty
Course Reserves is a library service that provides access to materials a professor or instructor has identified as being important to a course. Any faculty, instructor, or teaching assistant can place items on reserve for courses they are teaching to ensure availability of the material to students.
Faculty, instructors, and students can view their course reserves lists by logging in to the Course Reserves website. Students can only see reserve lists for courses they are enrolled in; they cannot search by instructor.
Place Physical Materials on Reserve
Submit your requests 1 week prior to making assignments related to the reserve material. Instructors can choose either a 3 hour or a 1 day loan period.
How to Submit Your Reserve Request
We will process your requests as quickly as possible. You will receive an email notification when your items are on reserve.
Requests are processed in the order they are received. Materials are often available the day we receive them. Please be aware that personal copies require anywhere from 1 to 4 days to process before they become available for student checkout. Reserve processing at the beginning of semester may take longer due to the amount of material to be processed. Please indicate if you need rush service.
Materials that have been placed on reserve can be checked out at the Circulation desk on the first floor of the Kathryn A. Martin Library. Reserve items are loaned on a first-come, first-served basis. Only one reserve item may be checked out at a time.
Overdue reserve items will incur fines of $1 per hour around the clock up to a maximum of $15 per item. To avoid late charges, students must return reserve materials promptly.
Taking Items Off Reserve
Reserve materials are removed from reserve and personal copies are returned to you following the end of the semester.
To remove items from reserve earlier, submit an Off Reserve Request form.
Electronic Reserve Information for Faculty
- Reserve requests can be submitted by filling out an electronic reserve request form on-screen, and sending it as an email attachment to firstname.lastname@example.org, or by filling out a paper form available at the Circulation desk.
- If you will not be providing scans of your material, we will make them for you. A Reserve staff member will contact you for clarification when needed. Please allow at least 1 week for processing.
- Articles available through the Library's online journal subscriptions are posted as persistent links to your course reserve list. You must provide the article's full citation to have it added to your course list.
- Please familiarize yourself with the General Principles for Fair Use in Education. For further information about copyright, see Copyright, Licenses, and Permissions below.
If you are having trouble viewing your online reserve page or readings, you can reach Cassandra Prange at 218-726-8591 or by emailing email@example.com
Copyright, Licenses, and Permissions
Conditions of Use: Something may be copied and made available for course reserves when the material copied is:
- In the public domain
- Used with permission from the copyright holder
- Used under the provisions of a contract or license agreement (agreements may differ from, and often take precedence over, what is allowed under copyright law) or
- Used under the provision of Fair Use (U.S. Copyright Act, 17 U.S.C. Section 107), as outlined in the Classroom Guidelines or as determined using a case-by-case, four-factor analysis.
Instructor Responsibilities: Course reserve materials are routinely subject to controls that restrict access to registered students and their instructors. In some cases, materials may be made available after an assessment by the instructor that such a use is a fair use under copyright law. All such uses are based on the University of Minnesota Libraries' General Principles of Fair Use in Education and Policy on Fair Use of Copyrighted Works.
When copyrighted works are used for reserves under the provisions of Fair Use (Section 107), instructors are responsible for:
- Ensuring all materials used support course-related teaching, scholarship, or research.
- Determining, on a case-by-case basis, whether the use of a copyrighted work requires permission or qualifies as fair use. Such a determination requires a working knowledge of the principles & applications of fair use. Library staff can provide some consultation on the relevant issues. Educational information on fair use and an online tool for documenting fair use analysis are available on our site.
- Making arrangements for permissions when they are needed.
- Copying only the amount of material needed to accomplish the specific educational purpose. In consultation with library staff, instructors will determine any limits on the amount of material to be used.
Personal copies of books, journals, audiocassettes, CDs, videos, and DVDs may be placed on reserve.
Personal copies require anywhere from 1 to 4 days to process before they become available for student checkout.
The Kathryn A. Martin Library assumes no responsibility for personal items placed on reserve. By submitting the reserve request form, you are acknowledging that the Library is not responsible for loss or damage to your materials.
Rather than place your personal copies on reserve, you may contact your Subject Librarian to request a library-purchased copy.
Use of your personal copies will require physical markings to be placed on each item to identify it as a reserve item. The physical markings are described below:
- A barcode label will be permanently affixed to each item.
- A title label will be permanently affixed to the spine of each item.
- Temporary red/black marking tape will be affixed to each item. A strip of transparent tape will be placed under the marking tape to minimize the damage done to the item when it is taken off reserve and the marking tape is removed.
In the event that a personal copy is damaged, the Library will make reasonable repairs to the item so it is usable to your students for the duration of the time the item is on reserve.
In the event a student loses an instructor's personal copy, the standard replacement policy will apply, and the student will be assessed replacement and processing fees.