Professional Staff Council

University of Minnesota Duluth
Professional Staff Council Meeting Minutes
Regular Meeting, Wednesday 9 September, 2009
9:00 a.m., Kirby Student Center 268

Members Present: Joie Acheson Lee, Judy Bromen, Lea Carr, Linda Eastman, Jeni Eltink, Pam Enrici, Alex Jokela, Pauline Nuhring, Linda Olcott, Mary Olson-Reed, Cheryl Tillman, Lita Wallace

Members Absent: Gary Holquist, Stacey Stark

Call to Order: 9:05 a.m.

Minutes Approval:

The minutes of the 12 August 2009 meeting were approved as read. (L. Wallace/P. Nuhring)

Treasurer’s Report:

Pauline Nuhring reported that she met with Betsy Behning to discuss the PSC budget and received the numbers detailed below. Pauline and Betsy planned to meet again on 9/10/09.

Professional Staff Council Budget

2008-2009 Carryforward 07/01/2009--- $1,147.09
2009-2010 Allocation 07/01/2009 -------$1,316.00
Total Resources: ------------------------$2,463.09

Expenses: $0.00

Balance as of 09/09/09 $2,463.09

Pauline also met with Cathy Rackliffe about the duties of the Treasurer and Cathy pointed out that any funds spent on behalf of PSC require that the invoice/receipt is forwarded to Pauline along with an explanation a.k.a. the 5Ws (who, what, where, why, and when).

Lita Wallace noted that she had spent approximately $40 at the Bookstore on labels for the Celebrate U! event that will not be needed and asked if she should return those for credit or keep for future use. The committee agreed that Lita should return the labels.

Civil Service Committee Report:

• Alex Jokela did not attend the August meeting but stated that the Civil Service Committee discussed the current rules for disbursing professional development money. In the past, the criterion has not been clearly defined such as the specific portion the department funds. The Civil Service Committee’s goal is to set clearer parameters for disbursement.
• Alex noted that the Foundation fund has $574 left that has to be spent on special development.
• The October meeting will take place in Crookston.

CAPA Report:

• Pam Enrici did not attend the August CAPA meeting but reported that the retreat agenda was the same as in previous years and included a “get to know” the new reps, learn about CAPA, the role of the CAPA rep, and priorities for FY10 and long range priorities.
• FY10 priorities set by the Executive committee are University engagement, communication, equity, benefits, diversity in CAPA, and leadership development with the top two priorities being University engagement and communication and visibility.
• The CAPA budget was cut by 10%.
• Anyone interested in reviewing the history of CAPA can go to www.capa.umn.edu.

Staff Appreciation Day Committee:

• Judy Bromen reported that the event will be called Celebrate U! and will be held in Kirby Ballroom on October 5 from 1:30 p.m. – 4:30 p.m.
• The theme is maroon and gold and staff and faculty will be encouraged to wear maroon and gold.
• The gift is a stadium seat and staff and faculty members eligible for the gift are those that were in service during 2008-2009. Linda Olcott stated that we received fewer gifts than last year but that not everyone chose to pick up their gift and therefore the numbers worked out fine.
• Invitations for the event will serve as the staff or faculty member’s ticket to receive their gift. Lita Wallace reported that the email list she received from ITSS contained approximately 1727 names and will be used with labels for distribution. Linda Olcott and Linda Eastman kindly agreed to cross reference the email list with Lita’s labels and determine a final distribution.
• Linda Olcott stated that she met with Wendy Larrivy in the Chancellor’s Office and Wendy confirmed that the Chancellor’s Office will cover the cost of the food. The committee decided to serve cupcakes and ice cream sundaes at a cost of $3.00 per person. Auxiliary Services will again donate the beverages for the event.
• Judy Bromen asked that anyone who can help with decorating the morning of the event meet at 10:30 a.m. on October 5. Mary Olson-Reed asked that Judy also email PSC members with a schedule of times to help at the event itself and Judy agreed to do this.
• It was suggested that the committee invite Chancellor Martin to speak at the event. Some felt it was a good idea and others did not. Jeni Eltink agreed to contact Chancellor Martin and at least offer her the opportunity to say a few words since the Chancellor’s Office has always supported the event in the past and this is also the Chancellor’s last year.

UM Civil Service Committee:

Alex Jokela reported that the UM Civil Service Committee discussed how to improve communication with the coordinate campuses. Alex suggested that the PSC committee brainstorm for ideas and suggestions for him to bring back to the UM Civil Service Committee. PSC members noted that in the past, information passed to us has been Twin Cities dominated and how important it was up to our UMD reps to continuously bring to the UM Civil Service Committee’s attention the impact a topic would have on UMD and the other coordinate campuses. Pauline Nuhring suggested that the topic be added to the agenda for next month’s PSC meeting to allow all of the members enough time to ponder the question. PSC members agreed.

Other New Business:

Lita Wallace requested that the query for the Celebrate U! Event listserv be added to this month’s minutes, for future use, as well as the query of job codes for the PSC constituents’ listserv, psc-info.

Query for Celebrate U! Listserv:

http://www.d.umn.edu/psc/query/celebrateu.htm

Query for psc-info Listserv:

http://www.d.umn.edu/psc/query/pscinfo.htm

Sub-committees:

Linda Olcott inquired about the PSC sub-committee list for the 2009-2010 events/forums and a motion was made to include the list in the minutes, see below. (L. Wallace/C. Tillman)

Professional Staff Council Event Committee Assignments 2009-2010

Staff & Faculty Appreciation Day
• Judy Bromen, Chair
• Lea Carr
• Linda Eastman
• Linda Olcott
• Stacey Stark
• Cheryl Tillman
• Lita Wallace

Fall Forum
• Jeni Eltink, Chair
• Gary Holquist
• Mary Olson-Reed

Spring Forum
• Pauline Nuhring, Chair
• Joie Acheson Lee
• Linda Olcott

Elections
• Mary Olson-Reed
• Cheryl Tillman

Webmaster
• Lita Wallace

The next meeting is scheduled for Wednesday, October 14, at 9:00 a.m. in Kirby Student Center 268.

Motion to adjourn: 9:55 a.m. (P. Nuhring/J. Acheson Lee)

Respectfully submitted,
Cheryl Tillman, Secretary