UMD Proposal Routing Procedure


Proposal Routing Form (PRF/formerly BA23)

UMD requires the use of the Proposal Routing Form, which is an internal document that must accompany all proposals submitted to SPA. The Twin Cities developed this form to facilitate approvals regarding pertinent assurances and compliance information and to expedite the process for timely submission of proposals to external sponsors.

The PRF was created to identify potential risk factors that may be related to sponsored projects, such as management issues, cost-sharing, space or resource allocation, compliance with sponsor requirements, human/animal subjects, conflict of interest, and legal and environmental issues.

Signature requirements

The UMD campus requires approval signatures from the principal investigator(s), department head(s), academic dean(s) and vice chancellor. Although the PRF form must be created electronically, at this time the Duluth campus is accepting signatures routed through the electronic approval chain or ink signatures on a paper version of the PRF. SPA staff will obtain final signature from the vice chancellor, or a designated official.

Two copies of the completed proposal are required by SPA, in addition to the number required by the sponsoring agency. SPA generally mails all proposals. Allow one-week minimum for budget approval and signatures.

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