Collegiate / Dept. Managed Short-term Program

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Collegiate or Department Managed Short-term Program

Microbiology in Poland

Leading a program abroad is a both challenging and rewarding experience! Creating successful international short-term programs is a collaborative effort. The program leader, the Study Abroad office, and collegiate units and departments all play an active role. Many students choose short-term programs as a way to incorporate study abroad without altering academic, professional, and personal responsibilities during in college.

Study Abroad staff is available to assist you plan a program abroad. Collegiate/Department managed programs provide your collegiate unit and/or department the ability to fully manage program logistics and finances. Setting the budget, revenues, and losses are the responsibility of the college or department. Students pay an application fee and a Study Abroad fee to International Programs and Services.

The college/department assumes ownership of the program and is responsible for:

  • Advising
  • Marketing (web, digital & print)
  • University or provider agreements and contracts
  • Program budget
  • Program payment processing
  • Faculty appointments & hiring
  • Travel authorizations
  • Cash advances & expense reports 

Our staff is responsible for:

  • Student billing
  • Student application process 
  • Student Billing
  • Registration
  • Financial aid processing
  • Insurance
  • 24/7 Emergency contact
  • General handbook
  • Online health & safety orientation
  • Post-program evaluation

How to develop a collegiate or departmental short-term program:

  1. Review our Collegiate / Departmental Handbook
  2. Discuss your program idea with the Study Abroad office and identify areas where you have questions or need support.
  3. Work with our office to choose a provider/partner to assist you with on-site logistics. Your on-site provider can also serve as a "second program leader". This fulfills the UMN Education Abroad policy which can lower the program cost (details below).
  4. Conduct a site visit to become familiar with your site, on-site partner, and to perform a "test run" of your program. Funding is available. Additionally, many study abroad program providers can assist with planning a site visit. They may also have funding and resources available.
  5. Complete & submit
    1. Departmental Short-Term Study Abroad Program Agreement
    2. Departmental Budget Template 

Program Providers & Partners 

Short-term programs must work with a program provider or partner. These providers/partners offer on-site services, logistical arrangements, and on-site risk management support. Providers/partners can also serve as a second program leader, which adheres to the UMN Education Abroad Policy

UMD Study Abroad has existing affiliate study abroad program providers. Explore their custom programming options:

Provider Criteria

Providers should be chosen based on the following criteria:

  • Knowledge of and experience in the location(s) to be visited
  • Ability to provide expertise, suggestions, and/or guest lecturer(s) for the academic area of your course and on-site activities
  • Reputation of services as evidenced by recommendations from other educational institutions
  • Understanding of U.S. safety protocols and ability to provide safety and security guidance to participants
  • Transparency in financial arrangements with the campus
  • Disclosure of relationships with campus staff to avoid conflicts of interests and ethics violations
  • Cost—recognizing that factors such as experience, expertise, and the provision of appropriate lodging, meals, safe transportation, etc., are often more important than lower cost


Lyndsey Andersen
Associate Director, Study Abroad