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Cancellation Refund Policy

Cancellation & Refund Policy

You will sign a Release & Waiver when confirming participation in a program. This includes a statement verifying and confirming that you read and understand the following Cancellation Policy.

Financial Obligations 

When you sign the Confirmation of Participation, you give UMD permission to reserve your place and make payments towards your study abroad program on your behalf. BEFORE you sign the confirmation of participation, be sure you understand your financial responsibilities and all charges that will be applied to your student account if you cancel. When your signed Confirmation of Participation is received, you will be billed a non-refundable confirmation deposit on your UMD student account that is applied toward your program fee. 

If you decide to cancel after your confirmation, you are financially responsible for the costs paid on your behalf. These costs vary according to the type of program and when you cancel. Refer to our study abroad costs web page for details. Keep in mind, as the program participation date approaches, costs associated with canceling may increase.

Use ONE of the methods below to cancel study abroad participation:

    • Log in to your online checklist and click the “Cancel Application” button on the bottom of the checklist page
    • Email studyabroad@d.umn.ed and title the subject line “Program Participation Cancellation.” In the body of the email, indicate your name, UMD student ID number, program name, and term of participation
    • Email or contact your program advisor with your intent to cancel

You are responsible for all program fees until cancellation notification is received by the UMD International Programs & Services office. The application fee and confirmation deposit for all UMD programs are non-refundable, as are the processing fees for affiliate programs. 

If you are participating in a UMTC or Affiliate program (API, CEA, ISA, AIFS, ASA, CISI, or USAC) it is your responsibility to notify your program sponsor of your cancellation.

Canceling from UMD Faculty-Led Programs

In order to keep costs as low as possible for UMD students, International Programs & Services bases its final Faculty-Led Program fees on the exact number of students participating in each of its programs. If you cancel from a UMD Faculty-Led Program after signing the Confirmation of Participation, you may have additional financial responsibility including a portion of the program fee and non-recoverable airfare. See the table below to determine the fees you will be responsible for based on how far in advance of program departure you officially cancel.

FACULTY-LED PROGRAM CANCELLATION FEES

Number of days
before departure

Application
Fee
Confirmation
Deposit
Non-recoverable
Air Fare 
(if applicable)
Program
Fee
15 days or fewerxxx100%
30–16 daysxxx80%
45–31 daysxxx60%
60-46 daysxxx40%
75-61 daysxxx20%
76 days or morexx0%

Canceling from Semester & Summer Programs 

If you cancel within 59 days of program start on a semester program (Fall, Spring, or Summer), you will also be responsible for the $1800 study abroad fee portion of the program fee plus any non-recoverable international insurance and internet access fees. You will also be responsible for any non-refundable fees charged by your affiliated university or program provider. If you are participating in a non-affiliated program, you will be responsible for the study abroad processing fee and any non-refundable fees charged by your university or program provider.

Canceling from Academic Year & Calendar Year Programs

In addition to the semester program cancellation policy, if you cancel your participation at the end of the first term on an academic year or calendar year program, you are responsible for the published program fee for that term. You will be responsible for any non-recoverable costs attributed to the second-semester portion of the program fee. These fees can be substantial and may include tuition and room and board.


Appeal for Refund

You have the right to appeal the study abroad Cancellation Policy when canceling from a program for extenuating circumstances, which are defined as:

Medical
All medical (physical, psychological, emotional, etc.) reasons for canceling require documentation from an attending physician. 

Immediate Family: Illness or Death
Any family medical emergencies (surgery, long-term illness diagnosed, etc.) require documentation from an attending physician. The death of an immediate family member requires a death certificate.

Academic
Any unforeseen academic changes require appropriate documentation.

Military Activation 
A copy of the military activation orders is required and must show dates that conflict with the program dates.

Financial
Any unforeseen financial emergencies require appropriate documentation. This does not include:

      • Failure to understand program costs
      • Financial aid eligibility
      • Scholarship availability 

Other
Documentation of situation, process, and timeline are required.

Procedure

You must complete the Refund Appeal form and submit it to the Associate Director of Study Abroad within one month of the cancellation date. The UMD Study Abroad Cancellation Appeals Committee reviews each case individually and makes every effort to be fair and equitable in determining the amount of non-recoverable costs. You will be notified of the decision via email after the committee meeting. Refund appeals will not be considered more than one semester following the program dates.