Guide in Preparing UMD Student Personnel Action Document
Choose either box: Choose Workstudy if the student will be paid with Workstudy funds, choose Miscellaneous for students who will be paid entirely out of your department’s budget.
Empl ID#: A 7-digit number that is assigned to both staff and students of the University of Minnesota.
Name: Enter Last Name in the first box. Then the student’s first name. Then middle name.
Effective Date: Date the action reason took place.
Action: A word that will indicate what is happening to the record. Refer to the action reason list.
Reason: A word that will indicate the reason for the action. Refer to the action reason list.
Position Management #:
Work Location: UMN is always checked
Entity: A 4 digit code made up of 3 numbers plus one letter, ex: 207A. Each dept is assigned a PS #.
DeptID: A 5-digit number corresponding with a specific unit within the department.
Job Code: A 4-digit number that corresponds to the title of the position. Refer to the Generic Job Descriptions, or the Office of Student Employment.
Employee Class: Student Insurance Eligible is always checked.
Standard Hours: Standard Hours will always be .01.
Pay Group: Choose Pay or Without Salary.
Employee type: Hourly, Regular, and Part Time are always going to be checked for student documents.
Compensation Rate: Enter the rate of pay: (per hour) example: $7.20
UM Appt Type: Choose 8 for Posted, 9 for Non Posted, or Y for 9XXX student job codes.
Appt Term: Is always Z, which stands for hourly.
Job Search #: The job requisition number, see posting or contact the Office of Student Employment.
Effective Date: The first day of the Action.
Combination (Combo) Code: A 19-digit payroll string.
Earning Code: The reason for the payment, see the earning code handout.
Hours: Number of hours worked.
Enc Option: (Optional) Use either R= recalculate method, N=non encumbrance or D= Draw Down.
Prepared by: Person who prepared the document.
Phone: Phone number of the person who prepared the document.
Authorized Signature: Required by most departments.
Date: The date the document was prepared.
Send to: Student PAD