Vacation Cash-Out Program for AFSCME and Civil Service (non-bargaining)
The purpose of the Vacation Cash-Out Program is to enable AFSCME Local
3801 and civil service (non-bargaining) employees to request of their
Unit an exchange of up to forty hours of accumulated vacation for an
equivalent number of hours of pay once each calendar year.
II. Eligibility - To be eligible:
a. Employees must be AFSCME Local 3801 or civil service (non-bargaining);
b. Have at least 80 hours of accumulated vacation time at time of
Employees paid from federally sponsored research funds may be ineligible.
Vacation Cash-Outs must be charged against non-federal accounts. Other
funds may also have similar restrictions. The employee’s department
will determine if the funding source will allow participation in the
Employees are ineligible during any disciplinary suspensions or if
they are receiving, or have applied to receive, Workers' Compensation
Units may decline and/or limit the number of requests based on financial
hardship. Final approval rests with the Dean/Vice Chancellor. Denials
of requests are not grounds for a grievance.
UMD HR&EO will ensure that no decision is based on an employee’s
race, religion, creed or sex, national origin, disability, age, marital
status, public assistance status, veteran status or sexual orientation.
UMD HR&EO will also be responsible for gathering data on the program for
If approved, the paid time will be calculated at the employee’s
hourly rate (and fringe benefit rate) at the time of payout.
IV. Application for Vacation Cash-Out Program:
To initiate a request, an employee must submit the request in writing
by completing the employee’s portion of the Application for Vacation
Cash-Out Program (WORD).
- Provide copy of executed form to Unit Payroll Coordinator for pay entry according to established deadlines (TCO earnings code; no leave entry).
- Provide copy of fully executed form to Unit Departmental Liaison.
- Provide original of the fully executed form to Betsy Behning, UMD HR&EO, 255 DAdB.
Note to payroll coordinator: By using the earnings code TCO, HRMS
automatically subtracts the requested vacation hours from the employee's
record. Do not enter anything into vacation leave entry.
Civil Service Rules:
Section 11.4.4 In addition, any employee may request to cash out
one week of their accumulated vacation time each fiscal year at the
MOU Vacation Cash Out Option for 3801 - For the life of this Agreement,
AFSCME Unit 6 employees who are represented by Local 3801 may request
to cash out up to 40 hours of their accumulated vacation time each
year. This option will be presented to these employees by November
30 of each year. Denials of a request will not be grounds for a grievance.
Contact Betsy Behning, firstname.lastname@example.org with questions.