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Key Return Policy


Effective immediately, all office and building keys must be turned in by every academic, civil servic, and student employee prior to their last day on payroll. This includes terminations, departmental transfers, retirement, long-term disability, or death of an employee. It does not include those on continuing appointments who are on short work breaks or 9-10 month employees.

All keys must be taped to the original Key Request card. This card should then be attached to the appropriate Termination form. The following forms can be found on our web site:

Termination Key Return Form for Academic Employees
Termination Checklist for Employees
Termination Checklist for Student Employees

The appropriate completed form should be returned to Human Resources and Equal Opportunity, 255 DAdB. UMD HR&EO will then forward the keys to Facilities Management. The completed forms will be placed on file in HR&EO.

At the beginning of each month, UMD HR&EO will run a report listing all employee and student terminations, transfers, retirements, deaths and disability leaves.

UMD HR&EO will verify the Termination forms received against this list and submit a copy to Sue Connor, Facilities Management Key Division, for their records. In this way, all necessary key returns can be verified.

If you have questions, contact the Department of Human Resources and Equal Opportunity at 726-7161.


© 2014 University of Minnesota Duluth
The University of Minnesota is an equal opportunity educator and employer.
Last modified on 06/05/14 09:33 AM
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