Department of Human Resources

Hiring Manual

Hiring is one of the most important responsibilities that any manager or supervisor has. Not only can the investment in hiring and training of a new employee amount to thousands of dollars, but the very future of the University depends on the abilities and attitudes of the new employees who are selected. Because hiring is a relatively infrequent task for most people, it is difficult to keep current with all of the rules, regulations, and techniques of recruiting, interviewing, and selecting. All of the governmental requirements make it even more complex.

The primary objective of this manual is to help you comply with governmental regulations and to meet University requirements. The manual will also help you to organize your hiring procedures to assure hiring the best candidate possible.

In the following sections are the steps necessary to assure that University requirements and government regulations are met and that your job descriptions, interviews, and applicant selections are accurate, effective, and legal.

TABLE OF CONTENTS

Step 1: Job Description

• Prepare a Job Description
• Some General Guidelines
• Suggested Wording
• The Process/Sample Job Description
• A Guide to Writing Job Descriptions
• Develop Selection Criteria
• Additional Job Related Selection Criteria

Step 2: Prepare a Job Requisition

• Checklist for Hiring Departments to Fill a Vacancy-Continuing and Temporary
• Checklist for Hiring Departments to Fill a Vacancy - Temporary No Post
• Definitions
• Instructions to apply
• Newspaper Ad Format

Step 3: Interviews

• Scheduling Interviews (number of applicants to interview)
• Interview Guide
• Develop Structured Interviews

Sample Selection Criteria and Interview Questions

• Supervision/Leadership
• Problem Solving
• Verbal Communications
• Written Communications
• Work Experience
• Technical/Specialized Knowledge
• Manual/Physical Skills/Abilities
• Interviewing Procedures
• The Do's and Don't's of Interviewing
• Americans with Disabilities Act (ADA)
• Arrest/Conviction Records,
• Criminal Background Checks,
• Recommendations
  

• More Suggested Questions
• Candidate Evaluation Form
• Final Interview Reminders

Step 4: Reference Checks

• Process
• Internal Candidates
• Do's and Don'ts
• Reference Checking
• Sample Reference Checking Form
• Conclusion

Step 5: Notify Applicants

• Suggested Letter Wording
• Sample Letter Interviewed
• Sample Letter Not Interviewed
• Applicants meeting Essential Qualifications and Selection Criteria but not Interviewed

Step 6: Complete Hiring Process

• Policy on Conducting Background Checks for Non-academic Job Applicants
• Pre-Placement Background Check Policy
• Pre-Placement Physical Examination for TEAMSTER employees
• Checklist to Complete Hiring Process - Posted Position
• Checklist to Complete Hiring Process - Temporary No Post
• Orientation

Step 7: Orientation/Onboarding

Form for Hiring Department to Request Benefits Orientation for New Employees

Employee Orientation/Onboarding

Appendix A: Nondiscrimination in the Hiring Process

Appendix B: Disability Services Information