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What's Inside
the Hiring Manual
----------------------
Step by Step Procedure in Hiring a Civil Service Employee
- Table
of Contents
- Checklist to Fill a Vacancy/Job Requisition
- a. Continuing and Temporary
- b. Temporary No Post
- Job Description
- Newspaper
Ad
- Interviews
- Pre-Placement
Background Check Policy
- Pre-Placement
Physical Examination for TEAMSTER employees
- Reference/Background
Checks
- Notification
of Applicants
- Checklist
to Complete Hiring Process
- Sample Letters
to Applicants and Hired Employee/s
- Nondiscrimination
in the Hiring Process
- Disability
Services Information
- Orientation
Hiring Manual
Hiring is one of the most important responsibilities that any manager
or supervisor has. Not only can the investment in hiring and training
of a new employee amount to thousands of dollars, but the very future
of the University depends on the abilities and attitudes of the new employees
who are selected. Because hiring is a relatively infrequent task for most
people, it is difficult to keep current with all of the rules, regulations,
and techniques of recruiting, interviewing, and selecting. All of the
governmental requirements make it even more complex.
The primary objective of this manual is to help you comply with governmental regulations and to meet University requirements. The manual will also help you to organize your hiring procedures to assure hiring the best candidate possible.
In the following sections are the steps necessary to assure that University requirements and government regulations are met and that your job descriptions, interviews, and applicant selections are accurate, effective, and legal.
TABLE OF CONTENTS
- Prepare a Job Description
- Some General Guidelines
- Suggested Wording
- The Process/Sample Job Description
- A Guide to Writing Job Descriptions
- Develop Selection Criteria
- Additional Job Related Selection Criteria
Step 2: Prepare a Job Requisition
- Checklist for Hiring Departments to Fill a Vacancy-Continuing and Temporary
- Checklist for Hiring Departments to Fill a Vacancy - Temporary No Post
- Definitions
- Instructions to apply
- Newspaper Ad Format
- Scheduling Interviews (number of applicants to interview)
- Interview Guide
- Develop Structured Interviews
Sample Selection Criteria and Interview Questions
- Supervision/Leadership
- Problem Solving
- Verbal Communications
- Written Communications
- Work Experience
- Technical/Specialized Knowledge
- Manual/Physical Skills/Abilities
- Interviewing Procedures
- The Do's and Don't's of Interviewing
- Americans with Disabilities Act (ADA)
- Arrest/Conviction Records,
- Criminal Background Checks,
- Recommendations
- Process
- Internal Candidates
- Do's and Don'ts
- Reference Checking
- Sample Reference Checking Form
- Conclusion
- Suggested Letter Wording
- Sample Letter Interviewed
- Sample Letter Not Interviewed
- Applicants meeting Essential Qualifications and Selection Criteria but not Interviewed
Step 6: Complete Hiring Process
- Policy on Conducting Background Checks for Non-academic Job Applicants
- Pre-Placement Background Check Policy
- Pre-Placement Physical Examination for TEAMSTER employees
- Checklist to Complete Hiring Process - Posted Position
- Checklist to Complete Hiring Process - Temporary No Post
- Orientation