Hiring Manual
Hiring is one of the most important responsibilities that any manager
or supervisor has. Not only can the investment in hiring and training
of a new employee amount to thousands of dollars, but the very future
of the University depends on the abilities and attitudes of the new employees
who are selected. Because hiring is a relatively infrequent task for most
people, it is difficult to keep current with all of the rules, regulations,
and techniques of recruiting, interviewing, and selecting. All of the
governmental requirements make it even more complex.
The primary objective of this manual is to help you comply with governmental
regulations and to meet University requirements. The manual will also
help you to organize your hiring procedures to assure hiring the best
candidate possible.
In the following sections are the steps necessary to assure that University
requirements and government regulations are met and that your job descriptions,
interviews, and applicant selections are accurate, effective, and legal.
TABLE OF CONTENTS
Step 1: Job Description
- Prepare
a Job Description
- Some
General Guidelines
- Suggested
Wording
- The Process/Sample
Job Description
- A Guide
to Writing Job Descriptions
- Develop
Selection Criteria
- Additional
Job Related Selection Criteria
Step 2: Prepare a Job Requisition
- Checklist
for Hiring Departments to Fill a Vacancy-Continuing and Temporary
- Checklist
for Hiring Departments to Fill a Vacancy - Temporary No Post
- Definitions
- Instructions to apply
- Newspaper Ad
Format
Step 3: Interviews
- Scheduling
Interviews (number of applicants to interview)
- Interview
Guide
- Develop
Structured Interviews
Sample Selection Criteria and Interview Questions
- Supervision/Leadership
- Problem
Solving
- Verbal
Communications
- Written
Communications
- Work
Experience
- Technical/Specialized
Knowledge
- Manual/Physical
Skills/Abilities
- Interviewing
Procedures
- The
Do's and Don't's of Interviewing
- Americans
with Disabilities Act (ADA)
- Arrest/Conviction
Records,
- Criminal
Background Checks,
- Recommendations
- More
Suggested Questions
- Candidate
Evaluation Form
- Final
Interview Reminders
Step 4: Reference Checks
- Process
- Internal
Candidates
- Do's
and Don'ts
- Reference
Checking
- Sample
Reference Checking Form
- Conclusion
Step 5: Notify Applicants
- UMD Template Sample Letters
- Suggested
Letter Wording
- Sample
Letter Interviewed
- Sample
Letter Not Interviewed
- Applicants
meeting Essential Qualifications and Selection Criteria but not Interviewed
Step 6: Complete Hiring Process
- UMD
Procedure for Reference Checking and Conducting Background Verifications
- Pre-Placement
Physical Examination for TEAMSTER employees
- Checklist
to Complete Hiring Process - Posted Position
- Checklist
to Complete Hiring Process - Temporary No Post
Resources:
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