Department of Human Resources & Equal Opportunity

Hiring Manual

Step by Step Procedure in Hiring a Non-Academic Employee

Table of Contents

• Step 1: Job Description
  
  

• Step 2: Prepare a Job Requisition
  
  
• Step 3: Interviews
  
  
• Step 4: Reference Checks
  
  
• Step 5: Notify Applicants
  
  
• Step 6: Complete Hiring Process
  
  
• Step 7: Onboarding- Orientation

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Step 4: Reference Checks

Checking references is an important step in the hiring process and must not be overlooked. The final candidate must sign the Employment Application Release form prior to the hiring department checking those references.

Process

Internal Candidates

Do's and Don'ts

Reference Checking

Sample Reference Checking Form

Conclusion

Many companies have found it necessary to stop giving out information on former employees because of their fear of legal action. However, it is critical that you at least make the attempt to check the references, and keep careful written records of having done so.

The employer is responsible for actions of any individuals doing reference checking. An employer may not request any information about a job applicant from a previous employer, family member, or other source that it may not itself request of the job applicant. In other words, you may not inquire as to the candidate's age, health, sexual orientation, etc.

It is the responsibility of the hiring authority to conduct reference checks on the final candidate(s) they are considering to hire. The time it takes to conduct reference checks is nominal compared to the time, cost and consequence of hiring the wrong person for the position.