CHECKLIST TO COMPLETE THE HIRING PROCESS FOR POSTED POSITIONS
WITH CONTINUING AND TEMPORARY APPOINTMENTS
IMPORTANT: Only upon approval by UMD HR that the
hiring department may extend a job offer to the final candidate(s).
A number of steps and forms must be completed before a position is offered
to a candidate. Use this checklist to verify that all of these requirements
have been met. Check the boxes as you complete each step.
Step 1:
UMD HR SCREENS the online applications to make sure that the applicants
meet the essential qualifications.
Application forms of those who meet the essential qualifications will
then be ROUTED to the hiring department for review. The URL is https://employment.umn.edu/hr/
.
As you review the applications, make sure to CHANGE the Applicant Status.
Step 2:
After reviewing the applications in relation to your selection criteria,
you may select applicants for interviews. The following are the recommended
guidelines for the number of applicants to interview. Any deviation
from these guidelines should be discussed in advance with the UMD Department
of Human Resources. You may choose to increase these numbers:
Have the final candidate fill out the Employment
Application Requirement Form and put it in an envelope and seal
it. This is a highly confidential form and only for use by Human Resources.
The hiring department is responsible for the verification
of the final candidate's employment history, degree, license,
and certification.
UMD HR will verify the degree for the hiring
department upon request. If the degree verification requires any fees,
the amount will be charged to the hiring department; i.e, National Clearing
House charges $6.50 per verification.
Employment history specified in the application
up to the last seven years of employment must be verified. Degree, license,
or certification of the candidate even those that were not a requirement
for the position must be verified if the applicant specified it on the
application, regardless of whether or not it is an essential qualification.
Step 4:
Send the following final candidate's forms to
UMD HR, 255 Darland Administration Building for review and approval:
1. copy of Employment Application Form
2. signed Employment Application Requirement Form in a sealed envelope
3. completed and signed Employment Hiring Certification Form for Final
Candidate
Only upon approval by UMD HR that the
hiring department may extend a job offer to the approved candidate(s).
Note: UMD HR maintains a website that shows the status of "Closed
Job Postings ", http://www.d.umn.edu/umdhr/Jobs/status.htm.
The following phrases are used for the status:
Department reviewing applications (when the job closes)
Pending (when Hiring Certification form is received)
Position Filled (see Step 5)
Step 5:
Once applicant has accepted the position, notify interviewed applicants
by email, telephone, or postage mail. (Click here for sample letters.)
Once you have notified interviewed applicants they did not get the job,
go into the requisition and change the status of the applicants to “Not
Hired”, and "Another applicant Hired.” Then call the
Employment Coordinator at #8297, so the requisition can be closed out..
Step 6:
Prepare all appropriate appointment documents and send to UMD HR:
Fill out an online form to request that a New Employee Orientation
be conducted for the new hire and benefits packets be mailed to the
new employee depending on their appointments as follows: