Department of Human Resources

COMPLETE THE HIRING PROCESS

CHECKLIST TO COMPLETE THE HIRING PROCESS FOR TEMPORARY NO POST

IMPORTANT: Only upon approval by UMD HR that the hiring department may extend a job offer to the final candidate(s).

A number of steps and forms must be completed before hiring an individual for Temporary No Post. Use this checklist to verify that all of these requirements have been met. Check the boxes as you complete each step.

Step 1:

COMPLETE the UMD HR Temporary No Post Job Requisition on the web. Selection criteria is required on Temporary No Post positions.

The UMD HR Temporary No Post Job Requisition will be reviewed and approved by Mary Cameron or UMD HR Director or her designee. An email will be sent to you whether your Temporary No Post Job Requisition has been approved or not.

Step 2:

COMPLETE the online U of M Job Requisition. Be sure to specify that it is Temporary No Post by clicking "Recruitment Strategies."

ROUTE through the regular process within your unit and then to UMD HR/HR Pro.

UMD HR/HR Pro will review and approve the online Job Requisition and then send to HR COMP in the twin cities.

When the Job Requisition comes back to UMD HR Employment Team from the twin cities, it is entered as DIRECT HIRE so it does not post on the web.

Step 3:

The UMD HR Employment Team will send an email to the hiring department specifying a QUICK LINK to the online Job Requisition.

Have the candidate COPY and PASTE the QUICK LINK to their browser. It will take the candidate to the Job Requisition where the application can be submitted.

The UMD HR Employment Team will screen the online application form and advise the department by email or phone that the candidate meets the essential qualifications.

Step 4:

PRINT a copy of the Application Requirement Form, and have the candidate SIGN it.

COMPLETE the Hiring Certification for Final Candidate form for the individual(s) you want to hire.

FORWARD the signed Application Requirement Form and Hiring Certification for Final Candidate Form to Employment Specialist, UMD HR, 255 Darland Administration Building.

The hiring department is responsible for the verification of the candidate's employment history, degree, license, and certification. UMD HR will verify the degree for the hiring department upon request. If the degree verification requires any fees, the amount will be charged to the hiring department; i.e, National Clearing House charges $6.50 per verification.

Employment history specified in the application up to the last seven years of employment must be verified. Degree, license, or certification of the candidate even those that were not a requirement for the position must be verified if the applicant specified it on the application.

Only upon approval by UMD HR that the hiring department may extend a job offer to the applicant.

Step 5:

Prepare all appropriate appointment documents and send to UMD HR:

• Personnel Action Document (write the Job Requisition number on the PAD).
• I-9
• W-4
• HRIF Form
• MSRS
• Temporary Letter
• Authorization for Direct Deposit (optional)

Step 6:

Fill out an online form to request that a New Employee Orientation be conducted for the new hire and benefits packets be mailed to the new employee depending on their appointments as follows:

1) employees with 75-100% appointment http://www.d.umn.edu/umdhr/Forms/sendbenpacket.htm

UMD HR will contact the employee to set-up orientation.

2) employees with 74% or less appointment: http://www.d.umn.edu/umdhr/Forms/sendpacket74under.htm

A welcome letter will be sent to these employees. Orientation is not conducted for this type of appointment.