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UMD Background Checks and Verifications

 

Reason for Policy-This policy supports Board of Regents Policy, Employee Recruitment and Retention, and provides business processes for Board of Regents Policy, Safety of Minors

It furthers important University efforts to provide a safe and secure environment for all University students, employees, and visitors to protect its funds, property, and other assets. Therefore, the University provides this formal process of background checks and verifications (1) to minimize institutional risk; (2 ) to comply with federal and state regulations that require it for specified positions; and (3) to help responsible hiring authorities make sound hires.

For student, civil service, labor represented, faculty, and P&A positions: the only paper form the hiring unit needs to complete is the UMD Background Check Request Cover Sheet. When UMD HR&EO receives the completed cover sheet from the hiring unit, UMD HR&EO will initiate the background check with General Information Services, Inc. GIS will then notify the applicant with website and login instructions (the elink) for the applicant to complete the necessary forms online. For more student information, go to UMD Student Background Checks.

For student clinical and field placements:  The verification is designed to meet State school district guidelines governing adults with responsibility for children. UMD students who are assigned to a clinical and/or field placement must have a background check completed and on file with UMD HR&EO. The applicable cover sheet for field placements and more information is at UMD Student Clinical and Field Placements.

Be sure the applicant knows he/she will receive an email from Big10@geninfo.com/GIS, not UMD. Applicants are asked to create a user ID in order to enter the GIS system. The user ID the applicant should use is the e-mail address used to receive the email (which is the email address provided on the cover sheet). The applicant has five (5) days to complete the elink or it will be withdrawn; GIS will send a reminder on the third day.

Senior and Other High Level Leaders: 

  • Job Codes: 9301 thru 9330 and CFO
  • At UMD, also Job Codes: 9331–9336; 9345–9346, 9383

Contact Betsy Behning or Linda Kinnear if you need to conduct a background check for one of these positions.

GIS Background Check Prices:
Additional charges for more than one name or address may increase the final cost. If the applicant selects to receive their report from GIS, the cost is an additional $1.50.

For civil service, labor represented, faculty, non-sr. P&A:

Standard package

$24.50 

For senior and other high lever leaders:

Standard+Education+Employment package

$51.50

Student Options:

Basic package
Basic+MVR package
Standard package(for credit card handling)
Standard+MVR package

$18.00
$20.00+State Fee
$24.50
$26.40+State Fee

State Fees Vary ($2.15-$23.00)
State Fee for MI
State Fee for MN
State Fee for ND
State Fee for SD
State Fee for WI

$7.00
$5.00
$3.00
$5.00
$7.00

Policy: Background Checks and Verifications
http://www.policy.umn.edu/Policies/hr/Hiring/BACKGROUNDVERIFICATION.html

Administrative Procedure: Conducting Background Checks and Verifications
http://www.policy.umn.edu/Policies/hr/Hiring/BACKGROUNDVERIFICATION_PROC01.html

Form for Students, Civil Service, Labor Represented, Faculty and Non-Senior P&A Positions: 

Form for Senior and Other High Level Leaders:

General Information:

When the report is finalized, applicants will receive by U.S. Mail at their home address a copy of their report unless they “uncheck” the box to have it sent to them. 

Background checks are good for 12 months from date of completion. If a transfer is within the 12 month period, then a new check would not be required at the time of transfer.

If you are not sure whether a certain event or situation would require a background check, contact UMD HR&EO. 


© 2014 University of Minnesota Duluth
The University of Minnesota is an equal opportunity educator and employer.
Last modified on 04/08/14 02:48 PM
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