External Access: 75387
UMD Background Checks and Verifications
It furthers important University efforts to provide a safe and secure environment for all University students, employees, and visitors to protect its funds, property, and other assets. Therefore, the University provides this formal process of background checks and verifications (1) to minimize institutional risk; (2 ) to comply with federal and state regulations that require it for specified positions; and (3) to help responsible hiring authorities make sound hires.
For student, civil service, labor represented, faculty, and P&A positions: the only paper form the hiring unit needs to complete is the UMD Background Check Request Cover Sheet (PDF). When UMD HR&EO receives the completed cover sheet from the hiring unit, UMD HR&EO will initiate the background check with General Information Services, Inc. GIS will then notify the applicant with website and login instructions (the elink) for the applicant to complete the necessary forms online. For more student information, go to UMD Student Background Checks.
For student clinical and field placements: The verification is designed to meet State school district guidelines governing adults with responsibility for children. UMD students who are assigned to a clinical and/or field placement must have a background check completed and on file with UMD HR&EO. The applicable cover sheet for field placements and more information is at UMD Student Clinical and Field Placements.
Be sure the applicant knows he/she will receive an email from Big10@geninfo.com/GIS, not UMD. Applicants are asked to create a user ID in order to enter the GIS system. The user ID the applicant should use is the e-mail address used to receive the email (which is the email address provided on the cover sheet). The applicant has five (5) days to complete the elink or it will be withdrawn; GIS will send a reminder on the third day.
Senior and Other High Level Leaders:
GIS Background Check Prices:
Policy: Background Checks and Verifications
Administrative Procedure: Conducting Background Checks and Verifications
Form for Students, Civil Service, Labor Represented, Faculty and Non-Senior P&A Positions:
Form for Senior and Other High Level Leaders:
When the report is finalized, applicants will receive by U.S. Mail at their home address a copy of their report unless they “uncheck” the box to have it sent to them.
Background checks are good for 12 months from date of completion. If a transfer is within the 12 month period, then a new check would not be required at the time of transfer.
If you are not sure whether a certain event or situation would require a background check, contact UMD HR&EO.