Department of Human Resources & Equal Opportunity

Hiring Manual

Step by Step Procedure in Hiring a Non-Academic Employee

Table of Contents

• Step 1: Job Description
  
  

• Step 2: Prepare a Job Requisition
  
  
• Step 3: Interviews
  
  
• Step 4: Reference Checks
  
  
• Step 5: Notify Applicants
  
  
• Step 6: Complete Hiring Process
  
  
• Step 7: Onboarding- Orientation

Contact Us

Webmaster: Lita C. Wallace

External Access: 5306

Student Field Placement Background Checks
Frequently Asked Questions

Where do I get information on background checks for student field placements?

http://www.d.umn.edu/umdhr/Policies/hiring/background/studentfield.html

What Forms do I use?

First, you must read the Summary of Rights under the Fair Credit Reporting Act (PDF). Second, you must submit the forms listed below. To ensure your privacy, you must submit the forms to UMD Department of Human Resources and Equal Opportunity for processing.

• Background Check Consent (WORD) form:  Students must complete the Applicant Name and Department Name section of the area "To Be Completed by Hiring Authority" on page 1 and every field on page 2. Make sure to provide the  name of the UMD Department that will make your placement.
• Personal Disclosure Statement (WORD).

Important: All fields must be completed and the form signed.  If the student fails to complete the forms for the required background check, the student cannot be recommended for placement.

Where do I send the form?

UMD Department of Human Resources and Equal Opportunity
ATTN: Background Checks
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812

For how long is the Background Check valid?

Two years.

What if I had a Background Check processed somewhere else, is that acceptable?

No, a Background Check needs to be processed by UMD.

How do I get a copy of my Background Check?

Students will receive an email notice from HireRight with instructions on how to log in to view their completed background check.  Students should save this report in pdf format for their own future reference.

What if I deleted the email from HireRight?

1. Email Betsy Behning at behni001@d.umn.edu and request that the email notice from HireRight be resent to you; or
2. Contact Hire Right- customerservice@hireright.com, (866)521-6995.

Does UMD do Fingerprint cards?

No, that is not a part of the background check through UMD.

I had a Background Check through UMD within the last two years.  DO I need to do another one?

The Background Check is valid for two years.  Notify your department immediately if you had a background check completed within the last two years.

I was assessed the Fee twice?

If you had a Background Check fee the previous semester you may see a fee appear again on your first billing statement, but it will quickly be removed.  Contact your department if you have questions.

Do I need to provide report of my Background Check to my placement site?

No.  Contact your department if your site requests a copy of your Background Check report.