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Overtime Policy


see Governing documents, http://www1.umn.edu/ohr/policies/governing/index.html

As a condition of employment, employees may be required to work overtime. Overtime is the time worked in excess of 40 hours per week on one or more University jobs. Overtime worked at the request of the supervisor may be compensated for either by pay or by time off. Work allowed but not requested by a supervisor, which qualifies as overtime, is treated as requested overtime.

All employees, except those whose jobs are designated as "V" class (Rule 11, Section 2), shall be paid at the rate of time and one-half for work in excess of 40 hours per work week on one or more University jobs.

Instead of being paid, employees may choose to take compensatory time off at a later date at the rate of time and one-half.

DEFINITIONS

Overtime:

Time allowed in excess of 40 hours per week. Note: Working through lunch or work breaks may not be included in the the calculation of overtime since these are required under Rule 10, Section 1.

Overtime Pay:

Compensation paid at the rate of one and one-half hours worked for every hour of overtime.

Compensatory Time:

Time off granted in lieu of pay at the rate of one and one-half hours for every hour of overtime worked.

Bi-Weekly Time Sheet:

The form upon which all overtime hours must be recorded and approved. The employee should indicate whether the time is to be paid or taken as compensatory time at a later date. The forms must be signed by the employee's supervisor or other designated official and kept in the department as an official time record.

"V" Class:

A designation given to some supervisory and professional classifications. These individuals are not eligible to be paid for overtime.

PROCEDURES

Prior authorization is required before working overtime. Employees may not work overtime unless specifically requested to do so by their supervisors. When requested, the employee will be expected to work the overtime unless this would cause serious hardship.

Compensatory Time:

As the policy states, "Instead of being paid, employees may choose to take compensatory time off at a later date at the rate of time and one-half." No employee may accumulate more than 160 hours of actual overtime hours worked. Compensatory time must be scheduled and used within each calendar year. Any accumulated compensatory time not used by December 31 each year will be paid out on the bi-weekly payroll for that week. The only exceptions to the last two items would be if a union contract prohibited this.

Recording the Time:

Overtime should be logged on a bi-weekly time sheet and indicate whether or not an employee wishes to be paid or receive compensatory time. Employees should write down only the number of hours that they actually worked. Payroll will convert those hours to time and one-half when they run the time sheets for the pay period.

The supervisor must sign the time sheet authorizing the overtime whether it is to be paid or taken as compensatory time.

*Note: Members of bargaining units are required to follow overtime procedures specified in their contracts.

May 1989


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The University of Minnesota is an equal opportunity educator and employer.
Last modified on 04/08/14 02:48 PM
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