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Guidelines for Giving References Memo


TO: Deans, Directors, and Department Heads
Departmental Liaisons
FROM: Julie Westlund, Director of Career Services
Tim Caskey,, Director of Human Resources and Equal Opportunity
DATE: July 1, 2013
RE: Guidelines for Giving References for UMD students, student employees, and non-academic employees

Contained in this packet are guidelines for giving references on UMD students, student employees, and non-academic employees. Also included are a sample reference letter and appropriate Reference Request Consent Forms.

When giving references on UMD students, student employees, and non-academic employees, you may verify dates of enrollment or employment according to guidelines for release of directory information. If you are requested to provide more information than this, a completed written Reference Request Consent Form is required. Directory information guidelines may be found on the web from the University of Minnesota Office of General Counsel.

A consent form is required in order for you to provide a reference for an employee or a student that goes beyond the dates of employment or enrollment and whether or not the applicant has ever been employed or been a student with the University.

Sample Reference Letter:

Student Reference Request Consent Form (PDF / WORD)

Employee Reference Request Consent Form:

Suggested Guidelines for Providing (Verbal and Written) References for Students

Faculty Guide to Ethical and Legal Standards in Student Hiring

Minnesota Job Reference Law

If you have questions about providing references for current students or alumni, contact Julie Westlund at 218-726-8964 or

For questions about providing references for student employees or non-academic employees, contact Mary L. Cameron at 218-726-7912 or

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The University of Minnesota is an equal opportunity educator and employer.
Last modified on 12/07/16 01:09 PM
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