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Guidelines for Giving References Memo

 

TO: Deans, Directors, and Department Heads
Departmental Liaisons
   
FROM: Julie Westlund, Director of Career Services
Tim Caskey,, Director of Human Resources and Equal Opportunity
   
DATE: July 1, 2013
   
RE: Guidelines for Giving References for UMD students, student employees, and non-academic employees

Contained in this packet are guidelines for giving references on UMD students, student employees, and non-academic employees. Also included are a sample reference letter and appropriate Reference Request Consent Forms.

When giving references on UMD students, student employees, and non-academic employees, you may verify dates of enrollment or employment according to guidelines for release of directory information. If you are requested to provide more information than this, a completed written Reference Request Consent Form is required. Directory information guidelines may be found on the web from the University of Minnesota Office of General Counsel.

A consent form is required in order for you to provide a reference for an employee or a student that goes beyond the dates of employment or enrollment and whether or not the applicant has ever been employed or been a student with the University.

Sample Reference Letter:
http://www.d.umn.edu/umdhr/Policies/references/letter.htm

Student Reference Request Consent Form (PDF / WORD)

Employee Reference Request Consent Form:
http://www.d.umn.edu/umdhr/Policies/references/consent.htm

Suggested Guidelines for Providing (Verbal and Written) References for Students
http://www.d.umn.edu/umdhr/Policies/references/guidelines.htm

Faculty Guide to Ethical and Legal Standards in Student Hiring
http://www.naceweb.org/legal/faculty_guide/

Minnesota Job Reference Law
http://www.d.umn.edu/umdhr/Policies/references/referencelaw.htm

If you have questions about providing references for current students or alumni, contact Julie Westlund at 218-726-8964 or jwestlun@d.umn.edu.

For questions about providing references for student employees or non-academic employees, contact Mary L. Cameron at 218-726-7912 or mcameron@d.umn.edu.


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The University of Minnesota is an equal opportunity educator and employer.
Last modified on 06/05/14 09:33 AM
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