University of Minnesota Duluth
On-Campus Departmental Work-Study Program Agreement

Mailing address: Community Service Program
Office of Student Employment
Darland Administration Building
255 Darland Administration Building
1049 University Drive
Duluth, Minnesota 55812
Phone: 218-726-7912
Fax: 218-726-7505

This Agreement is valid from _______ to ________, ________.

Employers of On-Campus Work-Study students are responsible for:

1. Verifying proper registration each semester. Undergraduate students with Work-Study funds must register for at least six credits each fall and spring semester and the summer term. Graduate students with Work-Study funds must be registered for at least three credits each fall and spring semester and the summer term. Registration through day school and/or University College is acceptable, but Independent Study courses and "Audit Only" courses do not count toward the required credit load.

2. Assuring that the correct EFS Account strings are set-up for payroll purposes.

3. Monitoring Work-Study earnings. The Work-Study Referral will provide you with the students total Work-Study award amount. The Work-Study Payroll Record Worksheet should be used throughout the year to monitor the students award.

4. Terminating a student's Work-Study appointment or changing the appointment to a non-Work-Study account when the student earns his/her total Work-Study award. The award total, stated on the Work- Study Referral, is the maximum aount that the student may earn in gross pay during the award period indicated.

5. Retaining Work-Study employee timesheets for five years. Timesheets are required for both fixed and flexible appointments. State and federal auditors will ask for a random sample of student timesheets each year and you may be asked to provide original timesheets for the audit.

6. Following the information and guidelines in the Student Employment Handbook. Your department may be charged one hundred percent (100%) of a student's wages if you fail to comply with the conditions outlined in this document.






Phone Number

Mailing Address:




I have read and understand my department's responsibilities when employing a Work-Study student. I understand that my department will be charged one hundred percent (100%) of all student earnings if we fail to comply with all requirements.

_______________________ _______________________
Dean or Department Head Date

Return this form to Mary L. Cameron at the above address.

If you have any questions, contact Mary at 218-726-7912 or email: