Temporary Office Service ( TOS)
Terms and Conditions
Frequenty Asked Questions
for TOS Employees
Revised: January 19, 2011
Q. What is the purpose of TOS?
A. TOS (Temporary Office Service) is UMD's own temporary help agency whose primary purpose is to provide UMD departments with dependable, skilled employees to meet their temporary help needs on short notice.
Q. Am I considered a union employee?
A. Your appointment is civil service non-bargaining, Job Class 0001, Supplemental Employee. After you have worked 67 work days in a calendar year, you will be covered by AFSCME Council 6. Union dues will be deducted. Your hourly rate will be adjusted accordingly to Step 1 of Job Class 1811, Office Support Assistant.For more information on Salary Rate, refer to the AFSCME Contract, <http://www1.umn.edu/ohr/policies/governing/unit6contract/index.html> until the end of that year. At the beginning of the following year, your job class will go back to 0001 and will be paid the rate of 0001 job class.
Q. Am I paid during the holidays?
A. TOS employees are not paid during the holidays, unless they work on a holiday.
Q. What is the salary rate and how do I get paid?
A. The TOS Coordinator will discuss the salary rate with you during orientation. Payroll is paid bi-weekly. A copy of the timesheet and bi-weekly payroll schedule will be provided to you during orientation. It is your responsibility to turn-in your timesheet on the last day of the pay period in order to get paid in a timely manner or check with Lita Wallace (726-7822/lwallace@d.umn.edu), if she had received your timesheet from the hiring department. If timesheets are not submitted on a timely manner/deadline date (either by you or the department), you will not be paid until the next pay period. In Lita’s absence, call UMD Human Resources and Equal Opportunity at 726-7161.
Q. Am I entitled to any benefits?
A. TOS employees are hired on a temporary, non-scheduled, intermittent basis and are not eligible for vacation and sick leave benefits, medical/dental insurance, or Regents' Scholarship privileges. TOS employees are covered by Social Security, and appropriate deductions will be made from paychecks. They are also covered by MSRS (the Minnesota State Retirement System) after working 67 work days in each calendar year until the end of that year.
Q. What is the minimum number of hours am I required to work in one day?
A. Usually four. However, you may be asked to work less than four hours if your assignment is for a long period of time and the department needs a TOS to work for less than four hours per day. If the assignment is for up to two days, the department must pay for a minimum of four hours each day.
Q. What is the maximum number of hours I can work in a week?
A. You can work for a maximum of 40 hours per week. If you work more than 40 hours per week, overtime pay rate will apply for those hours over 40. If you are assigned to work in more than one department, keep track of your assigned hours with all the departments to not go over 40. If in case, one of the departments requests you to work longer hours, you must advise them that you will go in excess of 40 hours that week and overtime hours will apply. Approval is required for overtime hours.
Q. Do I need to be available for assignment at all times?
A. Yes. It is important that you inform the TOS Coordinator of the dates you are not available for an assignment. If you are called and continually refuse an assignment or not return phone calls, it can be a cause for an employee being put in an inactive list or terminated from TOS.
Q. Can I decline or not finish an assignment?
A. Assignments are given to available TOS employees based on the skills and qualifications listed on their application forms and therefore are expected to accept and finish the assignment. However, acceptable reasons to decline or not finish an assignment are family or medical emergency or certain work conditions. Continued refusal of appropriate assignments will result in an employee being put in an inactive list or terminated from TOS. If you are offered a job elsewhere and cannot finish an assignment, you must advise the TOS Coordinator and the department as soon as possible.
Q. If I am working on an assignment, am I guaranteed to be hired if the job is posted?
A. No.
Q. For jobs posted for “University Employees Only”, what is required for TOS employees to be eligible to apply?
A. After working 67 work days from initial date of hire you can apply for “University Employees Only” postings.
Q. Am I required to advise the TOS Coordinator that I have accepted an off-campus job? If I accept a part-time off-campus job, can I still be on TOS?
A. Yes, you must advise the TOS Coordinator that you have accepted an off-campus job. We will only be able to keep you on the TOS pool if your off-campus employment is temporary for a maximum period of one month. You are required to advise the TOS Coordinator before the end of one month whether you will be available for assignments again. If you do not contact the TOS Coordinator, it will be assumed that you are no longer interested and your TOS appointment will be terminated.
In addition, we will be able to keep you on the TOS pool if you are available for an assignment of at least 16 hours a week with four hours minimum per day or one 8-hour day. Otherwise, your appointment will be terminated.
Q. If I accept an employment, either off-campus or at UMD, and would like to be terminated from TOS, how many days notice am I required to give the TOS Coordinator?
A. If you are not on an assignment, you can be terminated as soon as notice is given. If you are on an assignment, two weeks notice to the department and TOS Coordinator are preferred, or a special arrangement with the department or on a case to case basis.
Q. If I accept a temporary full time appointment for six months or less with UMD, can I still be on TOS?
A. Yes, you will be considered inactive for six months. However, if your appointment is extended beyond six months, you will be terminated from TOS.
Q. Can I be rehired as a TOS employee?
A. You can re-apply as TOS job opening occur. No guarantee can be made, however, of rehire.
If you have any other questions not discussed above, please contact, Lita Wallace, T.O.S. Coordinator, 726-7822, lwallace@d.umn.edu.
|
University of Minnesota Campuses
![[Skip Navigation]](http://www.d.umn.edu/base/extras/spacer.gif)