Academic Administration

ePortfolio 5.3

The newest version of ePortfolio will include an assessment module.  Three academic programs will pilot the new version in spring 2009:  Communication Sciences and Disorders, English, and Electrical and Computer Engineering.  Their work will be presented to the campus in late April or early May.  Below is a brief summary of the features that are being built into the new module. 

Executive Summary

ePortfolio 5.3 Release Requirements

Written by Paul Treuer and Jackie Millslagle, October 9, 2008

Summary:  ePortfolio is a UM enterprise open source software application available to students, faculty, staff, and alumni.  Since it was first introduced in 2000, ePortfolio has been used by 23,695 UMD individuals; they have created and shared 45,561 portfolio presentations. Currently in its fifth release (version 5.2), it is being used with increasing frequency.   During the period between September 1, 2008 and Oct. 20, 2008 there were 153,907 ePortfolio pages viewed by UMD users. The latest build (5.3) is currently under development.  This build is sponsored by UMD and the development is being managed at UMD; technical support is provided by OIT at UMTC.   The emphasis of the 5.3 development is on assessment features.  The anticipated release of 5.3 is January 2009.

New Features:  The assessment features being built into the 5.3 release will provide formative assessment to track individual student development, and summative assessment data at the course, program or institutional level that will show to what extent we are meeting our objectives, and where we need to address weaknesses in order to improve programs. 

An assessment plan for an educational program (called a community in ePortfolio) will be set up by the community coordinator.  The coordinator will enter the learning outcomes, rubrics, and scoring guides; design the portfolio template to define what students will submit; assign evaluators to score specific elements in the portfolio; and use reports to track the results of assessment. 

Each portfolio template is designed by the community coordinator with a customized assessment layout so that faculty evaluators have appropriate fields and supporting text to enter scores and comments when reviewing portfolios for assessment.  There are multiple options available to the community coordinator when designing an assessment portfolio.  These range from prompts for simple entry of grades and comments to complex rubrics.  It will be up to the community coordinator to select the appropriate assessment model and to assign one or more individuals to evaluate portfolios. 

Students are guided to enter specific items in a portfolio template that demonstrate their learning.  Once information is entered into a portfolio template, students are directed to share items in a portfolio with an evaluator.   Upon completion of the review, evaluation scores and comments are reported back to the student. 


Evaluators receive notification when they have portfolios to review.  They score portfolios using the guides set up by the community coordinator for the specific program.  Evaluations may be formative or summative.  When they are formative, evaluation scores are reported back to the student and the student may make changes to the items in the portfolio.  When they are summative, the student receives the score but may not make additional changes to the portfolio.  The reviewed portfolios and evaluations are archived and the evaluation results are made available in reports to the assessment coordinator.


The assessment coordinator has access to summary reports from multiple communities in order to track the progress and level of achievement of individual students and groups of individuals within programs.  The coordinator will only see raw numbers and not individual data; student identities will be stripped from view.

Three academic programs will be invited to pilot version 5.3 soon after the January release.