PROPOSAL PROCEDURE & FORM FOR SPECIAL CREDIT REGISTRATION
Note: If program/course has been previously approved for special credit registration and no changes have occurred, refer to the previous proposal number and only complete the budget section.
PROPOSAL PROCEDURE & FORM FOR SPECIAL CREDIT REGISTRATION
Note: If program/course has been previously approved for special credit registration and no changes have occurred, refer to the previous proposal number and only complete the budget section.
Procedure:
1) Faculty/department/degree-granting
college comes up with idea for special program
a. Proposal must be submitted
containing the following:
1. Specifics for proposed program and justification
2. How faculty will be identified and compensated
3. Budgetary implications
4. ALL anticipated expenses
5. Sources of revenue
b. Must be routed for approvals (in this order):
(Course proposal (if necessary) and/or please attach a change
of class schedule form indicating the specific section(s) that
are to be added and routed for approvals)
1. Faculty
2. Department Head
3. International Education Director (if sponsored by IEO)
4. College Dean
5. ITSS Director (if waiver of basic internet access fee is requested)
6. Continuing Education Director (if sponsored by CE)
7. VCAA Office
2) Proposal gets sent to VCAA for review/discussion/action
a. Approval program action
b. Approval for fees in lieu of tuition obtained from Director of Institutional Research and Planning (if required)
c. Approval fee assessment action
d. Courses added at catalog level (ECAS and PeopleSoft)
e. Copies of proposal (and change of class schedule when necessary) distributed to various campus units (college dean, OFAR, student accounts receivable, ITSS, CE and/or IEO)
f. Course sections entered into PeopleSoft by various units
g. Fee entered into the fee database by VCAA
3)Course offering pieces are put into place:
A. Registrar's Office will do the following:
1. Study abroad only - Entry of grades and revised
credits which takes place at end of term
2. Study abroad only - Entry of memo identifying
program is added to the term
B. Financial Aid will do the following:
1. Ascertain if program is eligible for financial aid
2. Student-specific processing/checking may need to take place
C. Student Accounts Receivable will do the following:
1. Enter all fees that will be charged - (Twin Cities Campus)
2. Deal with any potential waiver issues
3. Handle adjustments/refunds as approved
4) Announce and recruit students
THE FOLLOWING BECOMES THE PROPOSAL
FOR SPECIAL REGISTRATIONS:
Proposal #:_____ (obtain from the VCAA Office - email lrolfe or 7105)
Note: If program/course has been
previously approved for special credit registration and no changes
have occurred, refer to the previous proposal number and only
complete the budget section.
Authorizations:
Faculty:______
Dept(s):______
I.E.O. Director ______
Dean(s):______
ITSS:________ (necessary when waiver of basic internet access is requested)
C.E. Director______
VCAA:_______
Grad:________
Program Description:
(Provide overall objectives, location of program/courses, and
justification)
Location and Dates:
Course(s): (Give specific course numbers, titles and
sections. If new courses are involved, separate curriculum proposals
must be prepared and approved.) Please attach a completed
change of class form(s) indicating the specific section(s) that
are to be added.
Classroom hour(s) instruction, credit(s), and credit levels:
Faculty: (List all instructional faculty. If
one individual has overall responsibility for the program, identify
that individual)
Anticipated Number of Students: (Describe any selection criteria)
Budget:
List ALL anticipated program/instructional expenses with dollar amounts:
List all anticipated sources of revenue including how individual
student program/course fees have been determined:
List per student expenses:
The credits associated with this program will NOT be counted towards the six-credit threshold at which point the student service fee, the collegiate equipment and technology fee, and hospitalization must be paid. Consequently THESE FEES WILL NOT BE CHARGED. University, MPIRG, and SLC fees will not apply.
Unless a waiver is granted, the basic internet/access
fee will be charged at the six credit or less rate in addition
to the rate for any other credits.
Computer Access:
Basic Internet/Email Access Fee to be charged:
Yes_____ NO_____
Fund_____Area_____Org____(Only needed if charged to dept other
than ITSS)
Full Computer Lab Access Fee to
be charged: Yes_____ NO_____
Fund_____Area_____Org_____(Only needed if charged to dept other
than ITSS)
If program/course fees are to be
charged in place of regular tuition, to what CUFS number should
these fees be directed?
Fund_____Area_____Org_____Rev_____SubRev_____
If a program/course refunds are possible, describe how they will be done:
If instructional costs are not covered by program/course revenues, how will these costs be met:
Indicate those waivers that can
be used by students or indicate if no waivers will be accepted:
Best of class_____
Regents Scholarship______
Senior Citizen______
Blind Student Waiver______
Grad TA Benefit______
Professional Staff Tuition Waiver_____
If waivers can be used, how will the expenses of these students
be covered:
Item Type (if known):