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Subject to approval of the EVCAA and the final authority of the Board of Regents, departments and colleges have the authority to establish their curricula and the requirements for majors and minors, and to add to or remove courses and programs from both in accordance with rules established by the college or campus.

A program curriculum should state the learning outcomes and reflect the courses and course sequencing required in order for students to complete the program.  Analysis, discussion and program revision based on assessment results assures that a program remains current and viable. 

As curricular changes are planned, faculty should consider how the change will be implemented and its impact on students currently in the system.   Impacts of curricular change.


Curriculum Review Process

The curriculum review process for proposed new or modified courses and programs begins with the faculty.  All curricula must be approved at the department and college level, (some colleges may have additional requirements) before submission to Academic Affairs. 

The following deadline dates are the dates proposals and changes are due to Academic Affairs.  Proposals will be accepted anytime; however, requests received after the deadline date will be reviewed for the following effective date.

Please check with your department and college for deadline dates to assure your collegiate approval process is complete in order to meet the Academic Affairs deadlines.  Additionally, for advising purposes, courses are scheduled by your college earlier than the below listed deadlines.  Please see Collaborative Course Scheduling for additional information, or check with your department head and/or administrative specialist. 


New Course Proposals and Course Changes and Special Topics titles added *the deadline to make changes to courses in 2017 has passed


Deadline Date

Spring 2018

October 1, 2017

 Summer 2018 for new and special topics titles  October 1, 2017

Summer 2018 for course changes

December 1, 2017

Fall 2018

December 1, 2017


Program Changes (including changes to sample plans) * changes received after December 16, 2016 will be reviewed for changes to the Fall 2018 program


Deadline Date

Fall 2017

Last day of fall semester: December 16, 2016

 Fall 2018  Last day of fall semester: December 15, 2017

changes to programs will only be made with a fall effective date


New Program Proposal


Deadline Date

Fall 2017

Last day of fall semester: December 16, 2016

 Spring 2018  Last day of spring semester: May 5, 2017


Course Proposals
Online Delivery Addendum *
Program Proposals
Liberal Education Guidelines

* The addendum does not include any lines for department or college approval; if submitted with the course proposal form, approval signature are obtained on the proposal form.  If the course is already approved and the addendum is sent to add online delivery, the email from the Dean or Associate Dean with the addendum attached is sufficient. 

Course Mappings

This course mappings (Excel) file references courses required within programs.  When course change proposals are considered, departments whose programs require the course should be consulted about impact on individual programs. 

Electronic Systems

Collaborative Course Scheduling

When course and program proposals are received by Academic Affairs, they are entered into systems designed to track the approval process and to show they have been received.  This provides current information about the curriculum, and tracks changes in the curriculum over time.  The Electronic Course Approval System (ECAS login) maintains course information; the Program and Curriculum Approval System (PCAS login) maintains program information.  Both are accessible using X.500 login/password.  These systems, in turn, feed information into registration, degree audit, catalog, graduation planner, class schedules, etc.  A Systems Diagram represents these connections. 


The key links for PCAS and ECAS have also been added to MyU portal under Key Links.


Once changes are fully processed in ECAS, the change is immediate in PeopleSoft and the current on-line catalog.  Normal processing time on course changes is 4-5 workdays; new courses are typically available in the system within two weeks of receipt in Academic Affairs.  You can view ECAS to check if a proposal (change or new course) has been received and/or fully approved.  It is the individual department's responsibility to track new courses and changes to existing courses and follow-up with their college or Academic Affairs with any questions or concerns.  Exceptions to deadline dates will only be made in exceptional circumstances. 

Changes in PCAS are reviewed by the Registrar, the Office of the Provost at the system level, and by Twin Cities staff for catalog copy and may take several weeks to be processed after approval from Academic Affairs.  New programs may be in the system for up to four months before final Board of Regents approval. Changes to programs become effective in the next fall semester.  All proposals, both undergraduate and graduate programs for a new catalog year must be submitted to VCAA by the last day of fall semester.  This includes changes to current programs as well as new program proposals. 


Scheduled Cleanup

Every fall, departments will be sent a list of course that have not been offered during the previous two academic years.  If the department does not intend to offer the course the following academic year the course will be inactivated in line with the Inactive Courses policy.  Additionally, information on course rotation, prerequisites, equivalencies and registration requirement codes will also be sent for review. 

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Last modified on 12/20/16 10:25 AM
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