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Subject to approval of the EVCAA and the final authority of the Board of Regents, departments and colleges have the authority to establish their curricula and the requirements for majors and minors, and to add to or remove courses and programs from both in accordance with rules established by the college or campus.

A program curriculum should state the learning outcomes and reflect the courses and course sequencing required in order for students to complete the program.  Analysis, discussion and program revision based on assessment results assures that a program remains current and viable. 

As curricular changes are planned, faculty should consider how the change will be implemented and its impact on students currently in the system.   Impacts of curricular change.


Curriculum Review Process

The curriculum review process for proposed new or modified courses and programs begins with the faculty.  All curricula must be approved at the department and college level, (come colleges may have additional requirements) before submission to EVCAA. 

Proposals for programs and courses will be accepted anytime; however, proposals and changes received after the deadline date will be reviewed for the following effective date.


New Course Proposals and Course Changes and Special Topics titles added


Deadline Date

Spring 2016

October 1, 2015

 Summer 2016 for new and special topics titles  October 1, 2015

Summer 2016 for course changes

December 1, 2015

Fall 2015

December 1, 2015


Program Changes


Deadline Date

Fall 2016

Last day of fall semester: December 18, 2015

changes to programs will only be made with a fall effective date

New Program Proposal


Deadline Date

 Spring 2016  Last day of spring semester: May 15, 2015

Fall 2016

Last day of fall semester: December 18, 2015


Course Proposals
Program Proposals
Liberal Education Guidelines


Course Mappings

This course mappings (Excel) file references courses required within programs.  When course change proposals are considered, departments whose programs require the course should be consulted about impact on individual programs. 

Electronic Systems

Electronic Course Scheduling Manual

When course and program proposals are received by Academic Affairs, they are entered into systems designed to track the approval process and to show they have been received.  This provides current information about the curriculum, and tracks changes in the curriculum over time.  The Electronic Course Approval System (ECAS login) maintains course information; the Program and Curriculum Approval System (PCAS login) maintains program information.  Both are accessible using X.500 login/password.  These systems, in turn, feed information into registration, degree audit, catalog, graduation planner, class schedules, etc.  A Systems Diagram represents these connections.

Once changes are fully processed in ECAS, the change is immediate in PeopleSoft and the current on-line catalog.  Normal processing time on course changes is 4-5 workdays; new courses are typically available in the system within two weeks of receipt in Academic Affairs.  You can view ECAS to check if a proposal (change or new course) has been received and/or fully approved.  It is the individual department's responsibility to track new courses and changes to existing courses and follow-up with their college or Academic Affairs with any questions or concerns.  Exceptions to deadline dates will only be made in exceptional circumstances. 

Changes in PCAS are reviewed by the Registrar, the Office of the Provost at the system level, and by Twin Cities staff for catalog copy and may take several weeks to be processed after approval from Academic Affairs.  New programs may be in the system for up to four months before final Board of Regents approval. Changes to programs become effective in the next fall semester.  All proposals, both undergraduate and graduate programs for a new catalog year must be submitted to VCAA by the first day of spring semester.  This includes changes to current programs as well as new program proposals. 


Scheduled Cleanup

Every fall, departments will be sent a list of course that have not been offered during the previous two academic years.  If the department does not intend to offer the course the following academic year the course will be inactivated in line with the Inactive Courses policy.  Additionally, information on course rotation, prerequisites, equivalencies and registration requirement codes will also be sent for review. 

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Last modified on 02/20/15 03:02 PM
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