"How to" Guideline series is coordinated by Helen Mongan-Rallis of the Education Department at the University of Minnesota Duluth. If you have any questions, comments, or suggestions to improve these guidelines please me at e-mail hrallis@d.umn.edu.

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How to add participants manually to your Moodle site

By Helen Mongan-Rallis. Last updated: December 1, 2011

  1. Under the "Administration" section on the left of your Moodle site, click on "assign roles."
  2. This brings up a table of the different roles. Choose the role that you want to assign to the person. e.g. If you want to add some ones as a student, click on the word "student" (3rd row down in the table).
  3. This opens a page that shows two boxes: one on the left for existing users, and one on the right for potential users.
  4. Under the right one is a box to search for users. In this box, enter the student's name (e.g. enter Helen Mongan-Rallis) or you can search for the student by their Internet ID (e.g. hrallis) or university email (e.g. hrallis@d.umn.edu) -->then click the search button.
  5. The person's name should then appear in the potential users box above
    1. Note 1: if the person has never used the university's Moodle system before, then the search will not find them. If that happens, you have to first have them go into the main Moodle site (at the University of MN this is moodle.umn.edu) and on the left of the screen, under where it says "New to Moodle?" have them click on the link to login with Internet or Guest ID. Once they have done this, then when you search for them as described above, their name will show up in the search box
    2. Note 2: If the person is not within the university system, you can still give them access to your course. See directions below on how to give access to non-Christian people.
  6. Click on the person's name in this list to highlight it, and then click the "add" button to move her name from the potential users box to the existing users box
  7. Repeat for the next person.

If you want to add students from an existing Moodle site:

  1. Go to the Moodle course site
  2. Click on the link to Participants on the side menu of the site
  3. This shows you a list of participants. If you click on each one it will take you to their profile, where you can copy their email address and then paste it into the search box as described in the steps above.

If you want to add people who are not in the university system

  1. The first step is for the non-university person to create a create a guest account (they should follow the directions at: http://www1.umn.edu/moodle/instructor/guides/guest_access.html). Note: when they fill out the form to create a UM Guest Account, they do NOT need to fill out the section requiring a sponsor (that is needed only if they want a MyU Portal, which they don't need to do for Moodle access)
  2. Once they have created a guest account, they should then go to https://moodle.umn.edu/ (this is the main Moodle page) and on the left here it says, "New to Moodle?" they should click on the link to log in with Internet or GuestID. As soon as they do this, they will automatically be entered into the UM Moodle date base, and you will then be able to add them to your course.
  3. They should tell you what their email address is e.g. jdoe@gmail.com (the one that they used will become their University of MN Internet ID)
  4. You, as the host of the Moodle site to which you want to give them access, can then add them to your Moodle UMD Moodle courses one of two ways:|

    1. Add them manually to your course
      1. Go to the Admin section of your site page
      2. Click on "assign roles"
      3. Then select the role you want for them (probably student)
      4. Then in the search box below the potential users box, put in their Guest ID and click search
      5. Their name should show up in the box under potential users: click on their name, and then click the "add" button to the left of the potential users box. This will add them to the existing users in your account.

    2. You can allow people to self-enroll in your course by providing them the a self-enrollment key. The drawback of this is that if the key is given out to others (by you or anyone else), they can also access your course, which you may not want to happen (especially if your course is an official university course, because then you could violate FERPA since anyone who can get into your course can also then see who else is in the course). But if confidentiality isn't an issue, then the self-enrollment key option works fine too.
      1. To get the self-enrollment key, on the main page of your Moodle course site and under the Admin section, click on "settings" to take you to the page where you can edit the course settings.
      2. Under the Edit Course Settings page, scroll down to near the end to the section on Availability.
      3. Next to where it says "self-enrollment key" you will see a box next to the word "Unmask" --> click on this, to show you what the self-enrollment key is for your course (it is assigned automatically). If you wish you can change this to anything you like, or you can leave it as the default.
      4. Copy this enrollment key and send it to the people to whom you would like to self-enroll in your course. Be sure to tell them not to share the key with anyone else! (and if you have any concerns about confidentiality of your site, a mentioned above, then don't choose the self-enrollment option, and instead add each user manual, also as described above).

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