"How to" Guideline series is coordinated by Helen
Mongan-Rallis of the Education Department at the University of Minnesota
Duluth. If you have any questions, comments,
or suggestions to improve these guidelines please me at e-mail firstname.lastname@example.org.
UMConnect/Adobe Connect Participant Guidelines
By Helen Mongan-Rallis. Last updated:
January 23, 2011
Participating in a live meeting/class session
- The presenter or the organizer of the meeting will share the URL of the class/meeting with you. Once you receive the URL, link to it using your preferred browser.
- When you click on the link, a new window (Adobe Acrobat Connect) will open. You may be prompted to install updates that will enable Adobe Connect to run. Go ahead and install these, restart your browser, and return to the URL of the class/meeting. To test your computer, go to the UMConnect Meeting Connection Diagnostic page.
- Once you link to the class/meeting, you will be prompted to login. Sign in either using your U of M Internet ID and login (UM faculty, students and staff) or as a guest. Guests should enter first and last name so that the presenters and participants can see who they are.
- Once you have logged in, you will be taken to the class/meeting in an Adobe Acrobat window. You will see different pods (depending on what presenter has chosen to display). Some of the mostly commonly used are:
- Camera/video pod: this show the instructor (still picture or video)
- Attendee list pod: your name will appear listed in a window (called a pod) along with any other attendees who are already in the room (or you may be the first to arrive. If so, don't leave!)
- Chat pod: If you want to make a comment or ask a question of the instructor or other participants, type you comment in the space just below the chat pod, and when you are ready to "send" it, click on your enter/return key --> this will post your message in the chat window.
- Note pod: often this is blank, but can be used by the session host to display notes to the attendees
- Share pod: any information that the instructor/host has displayed in the main window (called a "pod"). There may not be anything in the main pod at the start of the meeting, so be patient!
- Make sure that your computer sound is turned up so that you can hear any audio that is part of the session. It is best to wear headphones if you have these (but not essential unless you are a co-presenter). If you are a co-presenter joining from a remote location, it is important to use headphones so as to prevent an echo.
- Once you have joined a session, you can watch and listen to the session. The presenter or session host/instructor may involve you actively in the session by asking you to type questions in the text chat window or respond to polls displayed on the screen. The presenter can also change your status to enable you to speak (you will need a microphone on your computer to do this), to enter text in a note pod, or to share using the whiteboard.
Using the different participant features in UMConnect
Typing in the main chat pod or other chat pods created by the instructor:
Below the chat window you will see a text box. Enter your comments by typing directly into this text box and then click on your enter/return key (or click on the little arrow to the right of the text box) --> this will post your comment into the text area.
Tips about posting comments:
- Keep your comments short: don't type a lengthy response, as by the time you finish typing the chat conversation is likely to have moved along to a point where what you have to say may no longer make sense because it will be out of context of the general flow of the chat.
- Don't worry too much about editing typos, as this can really slow you down and you will lose the thread of the chat. Correct typos only if what you typed makes no sense at all!
- If you would like to save the contents of a chat pod to read later (particularly if participants shared great ideas that you want to read and reflect on more later), you can highlight the contents of the pod --> click Control key + C key (Windows)/ Command key + C (Mac) to copy the contents --> then open a Word document or text editing document (or even email) and paste the chat contents there [Control + V (Windows)/Command + V (Mac)].
- Making a comment in private (to the instructor or another student in the class): If you wish to ask the instructor or another student a question, or make a comment to them without the rest of the class seeing this, you can click on the drop down menu below the chat window where it says, "To" and is set to default to "Everyone" --> select the name of the person from the list of attendees that is shown --> type your message. The message will show in read, indicating that it is going only to the person you selected. Important: Remember to select "everyone" when you are done so that your chat window is set for you to continue to participate in larger group chat. Also, the reverse is true: If you want to make a private comment to someone, make sure that the message is going only to them -- it can be very embarrassing if you make a side comment intended just for one person and the whole class sees it! :):
Using the "Hand Raise" icon to participate non-verbally
If you wish to tell the instructor something without using the chat pod, you can use the "Hand Raise" icon that appears in the lower left corner of your UMConnect window. When you click on this you will see a variety of choices (see screen shot below) and can make your selection.
- Raise hand: if you want to ask a question, or if the instructor asks you to raise your hand in response to a question
- Agree: if you agree with what is being said/asked (the instructor may ask you to click "agree" or "disagree" to vote on an issue)
- Disagree: if you agree with what is being said/asked
- Step away: click on this if you have to leave your computer for a while (e.g. if you have to go to the bathroom -- as this happens when you are in an online class, just as it does in a face-to-face class, except that in face-to-face people can see that you have left the room so they won't try to ask you questions when you are gone!). Remember to click on "clear status" when you return!
- Speak louder: use to tell the instructor to speak louder
- Speak softer: use to tell the instructor to speak louder
- Speed up: use to tell the instructor to speed up the pacing
- Slow down: use to tell the instructor to slow down
- Laughter: use to tell the instructor and/or others that you are laughing (use respectfully and supportively, not to make fun of others!)
- Applause: use to applaud the instructor or others for something that they have said/shown
- Clear my status: click to remove the icon symbol (that you have previously selected) from next to your name in the attendee list.
The icon that you have selected will be displayed next to your name in the attendee list:
When you are done, click on the "Clear Status" icon at the end of the list so that you clear the icon from next to your name.
Viewing a recording of the meeting/class session
Viewing a session that has been recorded using UMConnect/Adobe Connect is very straightforward, and requires no specialized software or skills. Follow these steps:
- In order to view the meeting, all that you will need is an Internet connection, your preferred browser (e.g. Firefox, Internet Explorer, Safari), and have Flash Player installed. To test your computer, go to the UMConnect Meeting Connection Diagnostic page.
- Your instructor or the organizer of the meeting will share the URL of the recording of the class/meeting with you. This URL will look something like this: "https://umconnect.umn.edu/p25854358/" Note: this is NOT the same URL as the original class/meeting. Instead it is the URL of the recording of the original class/meeting.
- To connect to the meeting link to the meeting/session URL (or copy and paste it into your browser) --> Sign in either using your U of M Internet ID and login (UM faculty, students and staff) or as a guest. Once you have logged in, the meeting recording will load in a browser window and begin playing.
- Ideally you should use headphones to ensure better quality sound.
- While viewing the meeting/session, you can:
Jumping to specific points in the recording: The amount of elapsed time is shown to the right of the "playing" message. If you know at what point you want to begin reviewing the recording, you can move the slider forward until the desired point (e.g. 18.22 seconds into the recording) and begin playing the recording from there. For example, your instructor may tell you to focus on particular segments of a recorded class/meeting by telling you the number of seconds/minutes into the recording of the segments. (e.g. "Pay particular attention to the segments at 0:03:15 and 0:20:30). To locate these, move the vertical bar forwards, watching the timer as you do so, and stop when you reach the desired point in the recording.
- stop or restart the playing of the recording at any point by clicking on the "pause" button that is displayed at the bottom left side of the browser window.
- move forwards or backwards to different points in the recording by dragging and clicking on the gray vertical bar (to the left of where it says "playing"). This enables you to replay parts of the recording or to skip ahead in the recording.
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