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Primary Student Conduct Procedures

Complaints

Ordinarily, the Office of Student Conduct & Conflict Resolution (OSCCR) receives complaints from students, faculty, staff, UMDPD, and DPD. When a report is received, if the information in the report suggests a possible violation of the Student Conduct Code, a hearing officer is assigned the case. In some cases, more information is needed and OSCCR will conduct an investigation, including interviews with any relevant parties, before determining if the student conduct procedure is an appropriate or relevant means of resolution.

Procedure

The procedure is conducted by officials who do not have a conflict of interest or bias against the parties involved. The Student Conduct process is comprised of the following three levels, as necessary: 1) Conduct Conference/Initial Resolution, 2) Formal Hearing, 3) Appeal. OSCCR encourages Informal Resolution of student conduct cases to resolve after the Conduct Conference with the Initial Resolution, and many cases do not reach the levels of Formal Hearing or Appeal. At every level, the standard of review used for decision-making is Preponderance of the Evidence

Follow these links for additional procedures related to specific case types: Scholastic Dishonesty, Student Group Conduct, Sexual Misconduct.

Definitions of Disciplinary Offenses and possible sanctions can be found in the Board of Regents Student Conduct Code, Section IV and V.

Duluth Campus Primary Procedures for Student Conduct Flow Chart

  1. OSCCR contacts the student (Respondent) via UMD email with fair and timely notice of the allegations, and a meeting request for the Conduct Conference.
  2. During the Conduct Conference, the incident report and the rights and responsibilities of the respondent are reviewed. Questions regarding the conduct process are answered. Failure to attend a Conduct Conference may result in (1) a hold being placed on the Respondent's student account, and/or (2) a decision rendered in the Respondent's absence.
  3. If the Hearing Officer finds that no violation of the Student Conduct Code occurred, no further action will be taken and the case will be closed.
  4. If the Hearing Officer determines the Respondent is responsible for violating the Student Conduct Code an Initial Resolution will be offered. The Respondent may then:
    1. Accept the Initial Resolution and complete the sanctions as assigned. A student may take up to five calendar days to accept (or reject) the Initial Resolution offered in the Conduct Conference. OR
    2. Reject the Initial Resolution and invoke their right to a Formal Hearing with the Student Hearing Panel.
    3. NOTE: At the expiration of five calendar days, any lack of response will be deemed an acceptance of the Initial Resolution.
  5. If the student invokes their right to a Formal Hearing, The Student Hearing Panel will hear the case and make a determination of responsibility and if appropriate will assign sanctions. These decisions are separate from the Initial Resolution offered and may be the same or may be different, and sanctions, if applicable, may be more or less stringent based on the panel’s determination.
  6. The Respondent has the right to appeal either the Initial Resolution or the Formal Hearing decision. Appeals must be filed on at least one of the following grounds:
    1. New information became available that was not known at the time of the hearing;
    2. A major procedural error was made, or;
    3. The sanction assigned was inconsistent with current sanctioning.
    4. Appeals must be made in writing within 5 week days of the date of the outcome letter using the Appeal Petition.
    5. The Student Appeals Panel will convene to review the appeal. The panel may accept, modify, or reject the decision of the hearing body, or return the matter for further proceedings. The decision of the Student Appeals Panel is final.
  7. Once any sanctions associated with a final case outcome are complete, the case is closed.

Student status during the conduct procedure

A respondent ordinarily is allowed to continue the status of a student-in-good-standing pending the final outcome of the conduct procedure. However, in certain cases, the President or delegate may issue an interim student suspension, pending the final outcome of the case.

Interim Student Suspension

The president or delegate may impose an immediate interim suspension on a student or student group pending a hearing before the appropriate disciplinary committee 1) to ensure the safety and well-being of members of the University community or to preserve University property, 2) to ensure the student's own physical or emotional safety and well-being, or 3) if the student or student group poses an ongoing threat of disrupting or interfering with the operations of the University. During the interim suspension, the student or student group may be denied access to all University activities or privileges for which the student or student organization might otherwise be eligible, including access to University housing or property. The student or student organization has a right to a prompt hearing before the president or delegate on the questions of identification and whether the interim suspension should remain in effect until the full hearing is completed. The student must be informed in writing of the terms of the interim suspension, the reasons for it, and the opportunity to be heard on the limited questions described above. The underlying Board of Regents Policy: Student Conduct Code case will be heard and decided by the appropriate hearing body.