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COVID Response: Face Covering Requirement

Faculty and staff should use the appropriate process below for face-covering enforcement in classes, co-curricular programs/events, and offices. The Office of Student Conduct and Conflict resolution is available to consult with faculty.

Strategies for Encouraging Compliance with Face Coverings Requirement

Email Templates for First Incident of Face-Covering Non-Compliance

FOR FACULTY - Face-covering enforcement process for classes: 

  1. Talk with the student to apprise them of their available options to comply with the face covering directive, pursue a disability-related accommodation or pursue a religiously-affiliated accommodation.
    1. If the student wishes to pursue a disability-related accommodation, ask them to leave class and direct them to Disability Resources, who will engage the student in the interactive process and identify reasonable accommodations. 
    2. If the student wishes to pursue a religious accommodation, ask them to leave class and direct them to Annalisa Peterson, UMD’s Equal Opportunity and Affirmative Action Associate.
    3. If the student does not want to pursue the options in (a) or (b) above, ask the student to put on a face covering for class as part of upholding Teaching and Learning: Instructor and Student Responsibilities policy for a safe classroom environment: 
      1. Sample language: "We are a community within close proximity of each other, working together to keep each other safe. Can you put your face covering on please? If you don't have one, here is one, but please remember for next class, ok?"
    4. If the student refuses, the professor will ask the student to leave for the class session. 
    5. Following the class session, the instructor will follow up with an email to the student reiterating expectations (including a reminder of the University face covering-wearing expectations, the Teaching and Learning: Instructor and Student Responsibilities, and the Student Conduct Code). The instructor will reiterate that in order for them to participate in class they need to wear a face covering unless they have worked with Disability Resources on accommodations. The instructor will also let the student know that if this happens again, the student will be asked to leave class and the instructor will submit a report to the Office of Student Conduct and Conflict Resolution
    6. There may be instances in which a student forgets to wear their face covering more than one time. It is up to the instructor’s discretion to determine if the student is unwilling to comply or simply forgot and needs a subsequent reminder. At any point the instructor is encouraged to have an educational conversation if the student repeatedly forgets but willfully complies when reminded.
      1. If a second offense occurs, the instructor will ask the student to leave class and the instructor may submit a report to the Office of Student Conduct and Conflict Resolution (OSCCR).  
      2. If subsequent offenses occur, the faculty member will report the behavior to the Office of Student Conduct and Conflict Resolution. If the information in the report suggests a possible violation of the Student Conduct Code, OSCCR will follow the procedures outlined on their website.

FOR STAFF - Face-covering enforcement process for co-curricular programs/events and offices:

  1. Talk with the student to inform them of their available options to comply with the face covering directive, pursue a disability-related accommodation or pursue a religious exception.Sample language: "We are a community within close proximity of each other, working together to keep each other safe. Can you put your face covering on please? If you don't have one, here is one, but please remember for the next time?"
    1. If the student wishes to pursue a disability-related accommodation, ask them to leave the area and direct them to Disability Resources, who will engage the student in the interactive process and identify reasonable accommodations.
    2. If the student wishes to pursue a religious exception, ask them to leave the area and direct them to Annalisa Peterson, UMD’s Equal Opportunity and Affirmative Action Associate.
    3. If the student does not want to pursue the options in (a) or (b) above, ask the student to put on a face covering for a safe campus environment in support of the Face Coverings protocol for the University of Minnesota.
  2. If the student refuses, you can ask the student to leave the program, the event, or your office. Following the incident, you should follow up with an email to the student reiterating the face coverings requirement and that compliance is expected in the future. You should also let the student know that if this happens again, the student will be asked to leave and you will submit a report to Student Conduct and Conflict Resolution for review as a possible violation of the Student Conduct Code.
  3. There may be instances in which a student forgets to wear their face covering more than one time. It is up to your professional discretion to determine if the student is unwilling to comply or simply forgot and needs a subsequent reminder. At any point, you are encouraged to have an educational conversation if the student repeatedly forgets but willfully complies when reminded.
    1. If a second offense occurs, you may ask the student to leave the program, event, or your area and then submit a report to Student Conduct and Conflict Resolution.
    2. If subsequent offenses occur, report the behavior to the Office of Student Conduct and Conflict Resolution. If the information in the report suggests a possible violation of the Student Conduct Code, OSCCR will follow the procedures outlined on their website.