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Faculty/Staff Resources - Scholastic Dishonesty

Scholastic Dishonesty Procedures for Faculty During COVID-19 Response

When addressing scholastic dishonesty with distance learners, please continue to follow the procedures as described below. However, in lieu of an in-person meeting, you should invite students to meet via phone and/or Zoom or Google Hangouts. In follow up, you must email the student's UMD email a completed Report of Academic Dishonesty (WORD Version), and request that they email you back their acceptance or appeal request. This email correspondence should be attached to the report and submitted in place of a student's signature.

Please contact OSCCR at or by calling 218-726-7255 for guidance.

UMD is committed to providing students every possible opportunity to grow in mind and spirit. This pledge can only be redeemed in an environment of trust, honesty, and fairness. As a result, scholastic dishonesty is regarded as a serious offense by all members of the academic community.

What to do if you suspect academic dishonesty?

  1. 1. Fair and Timely Notice - Email the student a meeting request
    1. Within 10 business days of suspecting that scholastic dishonesty occurred, you must communicate the allegations and request a meeting with the student via email. Use this Meeting Request Template
  2. Hold the Meeting - Hear them out
    1. When you meet with the student, present your evidence, be objective, and explain the problem. Then, listen to the student’s explanation.
  3. Make a Decision - Is it more likely than not that cheating occurred?
    1. If you believe the student is not responsible, the situation resolves itself and you do not have to do anything. 
    2. If you believe the student had engaged in scholastic dishonesty, communicate your decision and consult the Sanctioning Rubric to select an appropriate sanction.
  4. Complete the Report - Ensure everything’s in order
    1. Have the student sign the completed Report of Academic Dishonesty during your meeting. Explain to the student that they can a) accept the sanction, or b) disagree with the allegations and/or sanction.
    2. If the student refuses to meet or sign the form, note this occurrence on the form. 
  5. Submit your Report - Best to submit in a timely manner
    1. Send your report to the Office of Student Conduct & Conflict Resolution (OSCCR) via email ( or campus mail (245 Kirby Plaza. 

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What happens after the report has been submitted?

If the student accepts the sanction, OSCCR will email a letter to the student. The letter reiterates the faculty member's sanction and the student's options for appeal. 

What happens if the student disagrees with the allegations and/or sanction?

If the student disagrees with the allegations and/or sanction, OSCCR will contact the student and the appropriate appeals officer. After the appeal has been heard and decided, if the student still disagrees, OSCCR will explain UMD's Student Academic Complaint Policy, which provides a further avenue for appeal. 

What if I have offered an in-person meeting with my student, but the student cannot come to campus?

If the student cannot meet you on campus, you may choose to meet via teleconference or video chat. In follow up, you must email the student's UMD email a completed Report of Academic Dishonesty, and request that they email you back their acceptance or appeal request. 

What if the student has violated Scholastic Dishonesty before?

OSCCR keeps a record of conduct violations. If the student already has a record of scholastic dishonesty, they'll be directed to attend an additional meeting with the appropriate Academic Affairs Associate Vice Chancellor, who may issue additional sanctions. 

What does it mean to have academic dishonesty on a student's record?

Student academic dishonesty is a violation of Section V, Subdivision 1 of the Board of Regents Student Conduct Code. Once a Report of Academic Dishonesty is fully resolved, a file is created and is generally kept for 7 years. For additional information on student conduct records privacy and distribution, please go here

Is there a notation on a student's official transcript?

There is no notation on a student's official transcript to indicate she/he has engaged in academic dishonesty. Likewise, if a student received a grade of F due to academic dishonesty, there is no notation on the official transcript.

Suggestions for Maintaining Academic Integrity 

  • Randomize seating during exams.
  • Use scrambled versions of exams.
  • Check students’ IDs when exams are turned in.
  • Leave backpacks, etc., at the end of the aisle or in front of the room.
  • Faculty member or proctors walk around the room.
  • Create new tests and assignments, avoid recycling old versions previous semesters without any modification.
  • Use essay exams instead of multiple choice and true/false.
  • Add a statement to syllabi and exams outlining the consequences of academic dishonesty. Sample Syllabi Statements
  • Utilize the following UMD ITSS campus resources: Turnitin; LockDown Browser