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Course & Program Databases

Electronic Systems

Collaborative Course Scheduling

When Academic Affairs receive course and program proposals, they are entered into systems designed to track the approval process and to show they have been received.  This provides current information about the curriculum, and tracks changes in the curriculum over time.  The Electronic Course Approval System (ECAS login) maintains course information; the Program and Curriculum Approval System (PCAS login) maintains program information.  Both are accessible using X.500 login/password.  These systems, in turn, feed information into registration, degree audit, catalog, graduation planner, class schedules, etc.

The links for PCAS and ECAS are in MyU portal under Key Links.

Once changes are fully processed in ECAS, the change is immediate in PeopleSoft and the current on-line catalog.  Normal processing time on course changes is 4-5 workdays; new courses are typically available in the system within two weeks of receipt in Academic Affairs.  You can view ECAS to check if a proposal (change or new course) has been received and/or fully approved.  It is the individual department's responsibility to track new courses and changes to existing courses and follow-up with their college or Academic Affairs with any questions or concerns.  Exceptions to deadline dates will only be made in exceptional circumstances.   Please note, new courses do not appear in the online catalog until the first day of the effective semester.  

The Registrar reviews changes in PCAS, the Office of the Provost at the system level, and by Twin Cities staff for catalog copy and may take several months to be processed after approval from Academic Affairs.  New programs may be in the system for up to five months before final Board of Regents approval.