EMPLOYEE POLICIES

UMD FACILITIES MANAGEMENT ORIENTATION CHECK SHEET

• Purpose of This Manual
• Receipt & Acknowledgment of Facilities Management Employee Manual
• Mission, Values and Vision Statement
• What You Can Expect From Facilities Management
• What Facilities Management Expects From You
• Campus Map
• Building Location Information
• Parking Map
• Campus Security – Keys
• Key Return Policy
• Academic Calendar
• Payroll Calendars
• Holiday Calendar
• UMD Employee Assistance Program (EAP)
• Face Coverings

UNIVERSITY POLICIES

• Absence for Religious Holidays UM/UMD
• Alcohol and Drug Policies
• Appropriate Use of Information Technology
• Campus Smoking Policy
• Cellular Phone Policy
• Nepotism and Personal Relationships Policy
• Emergency Closing Policies and Procedures
• Equal Opportunity & Affirmative Action
• Sexual Harassment Policy
• FMLA Policy (Family Medical Leave Act) UMD/UM
• Environmental Temperature Standard
• Regent´s Scholarship
• Violence in the Workplace
• Code of Conduct / PDF
• Securing Private Data-Computers & other Electronic Devices
• Downloading Copyrighted Materials
• Possession and Carrying of Weapons
• Employee U-Save Discounts

DEPARTMENT POLICIES

• Clothing Policy
• Facilities Management Regent’s Scholarship Policy 
• Lost & Found Items Procedure 
• Performance Reviews
• Personal Off Campus Use of Tools, etc. 
• Portable Radio Use (designated workers)
• Safety Footwear Policy
• Safety Eye Wear Authorization Form (To ensure a current form is always displayed, open the link with Internet Explorer as each form is needed).  Employee brings the form and their current prescription to a Dispensing Location to select their safety eye wear. Any cost not covered by the employer is the employee’s responsibility payable to the eye care provider.  An eye examination may be required to obtain a current eyeglass prescription.  A “current” eyeglass prescription is within 2 years of the issue date and is not expired.  A list of eye care providers for safety glasses is available at https://psc.walman.com/safety/web/walman/map2.htm  Click on a state to view a list of available offices (Offices are periodically added or removed from the list of dispensing locations so check the availability with each new order for safety eye wear).

DIVISION POLICY

• Snow Removal & Ice Control for Building Entrances 

SHOP POLICIES

• Custodial Emergency Call-Out Procedure 

FOLLOWING AN ON-THE-JOB INJURY OR ACCIDENT:

• Complete the electronic-First Report of Injury (e-FROI).  Do not complete the PDF (paper copy) of the First Report of Injury unless the e-FROI system is down.  An e-FROI submitted online allows us to track and report incidents more easily, and saves supervisors time in completing the form, as some field self-populate.

The supervisor should provide the employee with paper copies of the following documents upon notification of a work-related injury:

• Temporary Prescription Drug ID Card (complete the middle portion of this form)
• Minnesota Workers’ Compensation System Employee Information Sheet
• Designated Medical Providers

All documents mentioned in this email can be found at the UMD HR Workers’ Compensation Web Site, along with additional important information regarding workers’ compensation.

ADDITIONAL REFERENCES & RESOURCES

• Cell Phone Use while Operating Equipment or Vehicles 
• Emergency Text Messaging System (SAFE-U)
• Appropriate Use of Tag Lines 

Employee Benefits 1-800-756-2363

UMD Department of Human Resources 726-7161